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Full text of "Agenda"

SAN FRANCISCO PUBLIC LIBRARY 



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San Francisco Public Library 

Government Information Center 
San Francisco Public Library 
100 Larkin Street. 5th Floor 
San Francisco, CA 94102 

REFERENCE BOOK 



Not to be taken from the Library 



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RT COMMISSION city and county of san francisco 




MUSIC COMMITTEE MEETING 
Tuesday, November 18, 1980 
8:45am - Art Commission Office 



- " MINUTES 



Present : 
Also Present, 



Chairman Vernon Alley, C ^mmissioncrs Taliaferro 6i LaRocca 

DOCUMENTS DEPT. 

-0 



Commissioner Alfred Frankenstein 
Joan Ellison $ Director 






Big Band Dance Night - Benefit 



Ms. Ellison informed the committee that she has a tentative booking 

at the Civic Auditorium for May 1: discussions are taking place between 

her and representatives of the various "big bands" such as Harry James, 

Glenn Miller Orchestra , Count Basic and others, firm information sitould 

be available by the next meeting, 

Ms. Ellison anticipates that approximately $'20,U0U can bo rained I ioiii 

this event (after all expenses) . 



Fund Raiser - Davies Hall, February 5 

This date is held by the San Francisco Symphony Association, it is the 
only available date throughout this season. Specifics on the costs 
involved in the rental of the hall, orchestra, etc. will be available 
by next Monday, November 24. Various artists have been contacted for 
this event and responses are awaited. 



Pops Concerts 

Dates of the concerts are established as per information provided earlier, 
The last concert will be a tribute to Earl Fatha nines instead of the 
Old Timers Night Concert which seems to have "run its course" and is no 
longer popular. Several artists and their management havebeen contacted 
and more information will be available shortly. 

In response to a comment by Commissioner Frankenstein regarding "new 
artists", Ms. Ellison informed the Commi.ttee that Maestro Erich Kunzel 
will conduct auditions for singers for a "Porgy and Bess" program. 
Everyone agreed that this was an excellent idea. 



Summer Festival of the Arts 

Commissioner Taliaferro informed the committee that Kurt Adler is going 
ahead with plans for a Summer Festival in 1981 with an extended season 
of opera. It is possible that the Pops Concerts can be tied in with 
this programming. 

(over) 



165 GROVE STREET SAN FRANCISCO CALIFORNIA 94102 • (415) 558-3465 



Music Committee - 11/18/80 
page 2 



New Business 

Commissioner Frankenstein stated that he was pleased with the reports 
as presented above; however, he suggested that one of the prime areas 
of concern for the Commission should be the presentation of new music 
and new artist.';. 

Commissioner Taliaferro ce&lKmded that Litis Couuulttou had ~ with l. hi:: 
thought in mind - approved Lite presentation of Mil Lou Williams* m Black 
Masque" ; Mr. Williams is to make a presentation at the next Commission 
meeting. This program will certainly fit in with the idea of the 
Commission presenting 'new music' as this project will include the full 
range of music and dance and also theatre. Commissioner Frankenstein 
expressed his approval and interest. 



Ms. Ellison suggested to the committee that a policy be established that 
no further projects be funded by this Committee from the remaining f mds 
generated by the 1980 Pops concerts, as the funds are required for start- 
up for next year's concerts. Everyone agreed. 

Commissioner Taliaferro moved, seconded by Commissioner LaRocca that 
the Art Commission not fund any "special" projects until after the 1981 
Pops series is concluded. 

There being no further business the meeting adjourned at 9:55am. 



Respectfully submitted 




yjttu^ 



an Ellison, 



Director 



3 1223 07086 3122 



wiiy and County of 6on Francisco 



J\l\ OKlllli >i VVi VI . 



Mem 

tbolii 




MUSIC COMMITTEE MEETING -- Friday, September 10, 1982 
In attendance: 



9:00ojii 



Commissioner Alley, Chairman 
Commissioners Goerner, LaRocca and Jcbe 



Joan Ellison, Director 



DOCUMENTS DEPT. 
SEP 2 1982 

Chairman Alley called the meeting to order at 9:10am. #». , . 

7 * SAN FRANCISCO 

plli'M i/* t |RJ«nu 

General discussion took place on the recently completed series of Pops ™ rrT 
concerts; the consensus bei:»g that the series were definitely successful 
and that planning should start very soon for next years series. 

Director Ellison apologized for the absense of a final accounting, however, 
due to the fact that the Accountant was on vacation, a final tally had not 
been effected. However, the total audience was 66$ of capacity. 

Ms. Ellison informed the Committee that she had received a suggestion from 
the Symphony relative to the moving of the concerts into Davics Hall in 1984. 
The Committee responded very strongly that this would not be considered; 
it is important to keep the. concerts in the "casual" manner of presentation. 
Ms. Ellison also informed the Committee that she had received a suggestion 
from the Symphony relating to next years series; once again, the last 
date of the series, as schea;:led, will fall on the day that the Symphony 
commences its vacation; it has been proposed that we change our series 
for the final week to Wednesday, Thursday and Friday. The Committee were 
adamant in their opposition to this proposal. The Dance Night at the Pops 
had been successful and will be looked at once again for the final evening 
at the Pops. 

Ms. Ellison informed the Ccnmittee that the earlier agreed upon dates were 
July 19 through August 6, 1983. 

Various suggestions and comments were made on the programs this year; it 
was the general feeling that the Dance Night had been scheduled for too many 
hours and that while the community performing groups were excellent, three 
groups made for a program that was too long. Possibly this could be reduced 
to two groups next year; noting also that the groups should be widely different 
in style of dancing. 

Complaints were made that: 1) the waiters should have been prepared to 
serve the concert attendees early in the evening; 2) the cost of the wine 
was too high; that the lighting was not handled expertly (Ms. Ellison to 
relay these complaints to the proper groups.) 

Overall, however, the Committee felt that the Pops were successful and. expressed 
appreciation to Ms. Ellison for her hard work and dedication. 

Discussion took place on looking to new and innovative methods of publicizing the, 
concerts in the communities; Commissioner Jebe suggested a flier be placed in a] 
libraries. More consideration will be given to this subject. 



(415) 55fr4463 



693 MISSION STREET, 6TH FLOOR 



SAN FRANCISCO, 04106 



Music Committee - 9/10/82 
page 2 



Director Ellison requested the Committee to consider an allocation of 
approximately $6,000 to the Annual Arts Festival - from the Pops proceeds - 
to cover the deficit. Although a final accounting is not yet available, 
it is anticipated from preliminary review that approximately $100,000 will 
have been realized from this year's season of concerts. 

Commissioner Laltocca moved that this allocation of $6,000 be made to the 
Festival account, seconded by Commissioner Goerner,. unanimously approved. 

Program Book: Some concern was expressed about the program book. 
Director Ellison stated that she did not feel that the book properly presented 
the "50th Anniversary" picture that we had intended. Ms. Ellison to discuss 
this with the Friends of the Arts, and report back to the Committee. 

There being no further business the meeting adjourned at 10:10am. 



Respectfully submitted 




Ellison 



Uity and County of San Francisco 

A10.41 




7 to/i t(n. 






MUSIC COMMITTEE MEETING ... October 13, 1982, 9am. 



Art Commission 

^owUMEIMTS DEPT. 
OCT 2 2 1982 

SAN FRANCISCO 

10 ' ,f1 »APY 



Present: Commissioner Alley, Chairman 

Commissioners La Rocca and Taliaferro 

Joan Ellison, Director 



Commissioner Alley called the meeting to order at 9:10am in the Director 1 s 
Office. 

General consensus on the recently completed Pops season was that it was 
excellent. Everyone agreed that the addition of balloons certainly 
enhanced the Civic Auditorium and they should be used again next year. 
It was also felt that the narrower tables and re-aligned space (in terms 
of seating arrangements) was much better than in prior years. 

Committee requested Director correspond with caterers relative to numbers 
of waiters available and the high price of the wine. However, it was 
agreed that the picnic and party atmosphere was most enjoyable and should 
be repeated. 

A chart was presented to the Committee providing a complete breakdown of 
costs of the concerts. It was generally felt howeVer, that the much 
increased allocation to the Symphony to handle the advertising and public 
relations, had not been completely successful. The increase in costs had 
not resulted in the numbers of concert attendees as had been anticipated. 

Committee requested Director to provide graphs indicating past sales, 
attendance and advertising monies spent over the last four years. 

It was albo agreed that while it is an excellent collaborative effort for 

the Symphony and Art Commission, the relationship has to be totally reviewed. 

It was noted that with the 40% to be allocated to the Symphony from the 

revenue after expenses, the increased allocation for advertising S public 

relations paid to the Symphony, and the contract amount for the Symphony 

musicians (and related services), the Symphony will have received an amount 

in excess of the tax subvention received by the Commission to present the 

concerts. 

(i.e. Contract - $175,000; Advertising - $65,000; 40°6 split - $40,000 approx.) 

(Tax monies received: $278,958. ) ... Total $280,000. ) 

Director was asked to contact Holzmueller and convey concerns relative to the 
lighting of the Symphony musicians and artists; it was felt that some im- 
provements are necessary for next year. 

Director to set up a meeting with Symphony representatives to discuss this year 
and next year's season; tentative date of November 2, 1982. 



Respectfully submitted 
fban Ellison, Director 



City and County of San Francisco 




Art Commission 

JAM 2 5 1983 

•&> *J SAN, FRANCISCO 

MUSIC COMMITTEE meeting — Friday, January 14, 1983 



Meeting took place in Director's office at 693 Mission St. 

Present: Chairman Vernon Alley 

Commissioners Goerner and LaRocca 
Director Joan Ellison-Wong 

Director reported to Committee on meeting held with Symphony 
staff on December 30, 1982 at which time discussion had taken 
place on various conductors, artists and the 1983 program 
dates. The season will run from July 20 through August 6, 198 3. 

Symphony Manager John Gidwitz had requested consideration of 
an extension of the series by holding an additional concert 
in the 3rd week of the series so that the Symphony would play 
for a total of 9 concerts (the Symphony is not available on 
August 6 the last date) ; the Commission could then hold the 
planned Dance Night on that date. 

Committee discussed this proposal at length with a determination 
resulting that we hold the season for 1983 to the present 
schedule; if the season is successful we will look to a 
possible extension in 1984. 

Conductors: 



As a result of discussion with the Symphony staff, the following 

was determined: 

interest by both Symphony and Art Commission in hiring — 

Edo de Waart 

John Williams - if the $12,500 fee of 1982 is retained 

John Co veil i 

Michael Tilson Thomas - if the fee is reasonable 

Henry Mancini 

Mitch Miller - dependant upon program 

Symphony proposed hiring of James Setapen, Asst. Conductor /Denver 
material to be sent to Art Commission for review. 
Art Commission proposed hiring of Nelson Riddle - material to be 
sent to Symphony for review. 

Art Commission expressed interest in bringing Conductor Erich 
Kunzel back this year however, the Symphony had several negative 
comments and suggested that we do not hire him this year but 
possibly bring him back another year. 

After discussion, the Committee decided to accept this recommenda- 
tion from the Symphony. 



Music Committee mtg. 
1/14/83 - page 2 



Committee reviewed the above list of conductors and also the 
material on Mr. Setapen. There is no interest in contracting 
Mr.Setapen at this time. 

Committee agreed to contract with the following - depending on 
availability and price . . . 

Edo deWaart 

John Covelli 

Henry Mancini 

Nelson Riddle 

Michael Tilson Thomas (Symphony investigating) 

John Williams (Symphony investigating) 

Mitch Miller - if required 

Artists: 



Several artists discussed with the Symphony including: 
Sammy Davis Jr. 
Dudley Moore 
Ella Fitzgerald 
Joel Grey 
Glen Campbell 

Cleo Laine & John Dankworth 
John Gary 
Keith Jarrett 
Itzhak Perlman 
Boiling and Rampal 
Manhattan Transfer 
Johnny Mathis 

Director to check with Mr. Swig for feed-back and possible 
assistance in contracting with Smmy Davis Jr., Joel Grey. 

Mr. Swig, in a telephone conversation, informed Director that 
it would not be possible to obtain the services of Sammy Davis Jr 
due to the fact that his fee is extremely high. Mr. Swig also 
expressed the opinion that Joel Grey and Cleo Laine would do 
exceptionally well for the series. He also recommended for 
consideration other artists including: Dizzie Gillespie, 
Peter, Paul & Mary, Roberta Flack and the Modern Jazz Quartet. 



Definite interest in: Sammy Davis Jr. 

Dudley Moore (Symphony have a contact) 

Ella Fitzgerald 

Joel Grey 

Glen Campbell 

Cleo Laine 

John Gary 

Director to continue investigation of availability and fees of 
artists and report back to Committee. 

All contracts for artists and conductors to be handled through 
the Commission office. 



Music Committee mtg. 
1/14/83 - page 3 



Dance Night 



Various conductors for this evening were discussed. 

It was decided to try and obtain the services of Tex Beneke 

who will hire a local band to play with him. 

Format to be worked out at a later meeting. 



Decor 

Committee wish to continue to use the balloons for table 
decorations. 

Commissioner Goerner suggested that various companies be 
invited to submit bids for the lasers if it is decided to use 
them again this year. 

Director requested to discuss with Holzmueller some of the 
problems experience with the spot lights etc. at the 1982 
series. 



Publicity 

It was decided that the Symphony should again be hired to handle 
the publicity and public relations; however, it must be agreed 
upon beforehand that the Art Commission will receive far more 
substantial coverage than that which was given last year. 



Location 



After discussion the Committee unanimously passed the following 
resolution. 

The Music Committee of the Art Commission is not interested in 
changing the location of the concerts from the Civic Auditorium 
to Davies Hall. 



There being no further business the meeting adjourned at 10:4 0am, 



Respectfully submitted 

(T 




in Ellison-Wong 
Irector 



City and County of San Francisco 



Art Commission 



F ^ 

I 




O M 



M 



M 



N U 



uwwJfviSNTS DEPT. 

FEB 2 3 1983 

SAN FRANCI8CO 



pi irii i< 



MUSIC COMMITTEE — meeting February 17, 1983 - 1pm 

Art Commission office. 

Present: Chairman Vernon Alley 

Commissioners Goerner, LaRocca and Taliaferro 

President Swig 

Joan Ellison-Wong, Director 

John Gidwitz, General Manager - San Francisco Symphony 



,n DADV 



Discussion centered on the meeting which had been held between the Art Commission 

and the Symphony on Wednesday , February 9, at which time various recommendations 

and proposals had been made. 

General consensus that the co-operative venture was successful. 

Concerns expressed over the proposal that the Symphony assume the role of "contact" 

with the various artists. 

Mr. Gidwitz joined the meeting and discussion continued on the above. 

Soloists Contracts 

Agreement reached by the Committee that the following format was approved; 
Agreement to be reached between the Art Commission and the Symphony (staffs) on 
soloists, conductors and fees; Symphony staff to make all contacts and negotiate 
with artists and conductors making it clear that the contact was made on behalf 
of the Art Commission for the Pops concerts. Contracts will then be executed 
by the Art Commission through the City system. All arrangements and pertinent 
details connected with performances by guest conductors and soloists to be 
handled by the Symphony staff. Full information to be provided to the Art Commission 
staff. 

Committee requested a "Memo of Understanding" be drawn up to cover this new arrange- 
ment noting that no additional costs would be incurred for this service and that 
the agreement is to be reviewed again next year. Mr. Gidwitz concurred . 

Ticket Prices 

Proposal made by the Symphony to increase ticket prices for table seats from 

$10 to $15, and for Dress Circle from $6.50 to £7.50; remaining prices continue 

at $4.50, $2.50 and $1.00. 

Director Ellison-Wong responded that (a) the $15. was too high, representing a 

50% increase - a $12.50 price would be more reasonable, and (b) the $7.50 price 

was acceptable. Mr. Gidwitz concurred. 

Agreement from the Committee who unanimously recommend this ticket price change 

to the full Commission. 



Music Commit tea - 2/17/8 J 

p*9 e 2 Art Commission 



Contract Agreement 

Director Ellison-Wong and Mr. Gidwitz will continue negotiations on the contract 
and a figure presented to the Committee for approval. 

Director Ellison-Wong proposed inclusion of a percentage of Commission staff costs 
in the concert budget; Mr. Gidwitz protested and stated that he would remove his 
staff costs in order to compromise. It was agreed by all present that no staff 
costs will be included in the budget this year. 

Advertising 

A strong plea was made by the Commissions i.o Mr. Gidwitz for "higher visibility" 

of the Art Commission as the presentor of the series. 

Mr. Gidwitz agreed that this would be properly taken care of. 

Proposal received from the Symphony to increase the cost of the Advertising/Public 

Relations package by 10%. This to be discussed further by the Director and 

Mr. Gidwitz. 

Dance Night 

Director Ellison-Wong noted that the Symphony is not available for a performance 
on August 6 and she has the Tex Benecke Band on hold for a dance on this evening; 
however, the Symphony have proposed that we change the concert dates for this week 
and have performances on Tuesday, Thursday and Friday; further proposing that the 
Symphony play for Dance Night and then bring in the Tex Benecke Band for dancing 
from 10pm to midnight. 
Discussion followed. 

Committee agreed with the proposal noting that the fine details are to be worked 
out by staff. 

The Committee thanked Mr. Gidwitz for attending the meeting. 

There being no further business the meeting adjourned at approximately 2:45pm. 

Respectfully submitted 




)an Ellison-Wong 
director 






City and County of San Francisco 



Art Commission 




**5i. t)^iL,i*J^<d 



MUSIC COMMITTEE -- meeting 4/1/83 -- 3:00pm 



Present 



Chairman Vernon Alley 
Commissioners Goerner and LaRocca 

Joan Ellison-Wong, Director 



APR 5 1983 

SAN FRANCISCO 

p. 7APV 



(415) 558-3463 



The meeting was called to order at 3:10pm in the Director's Office. 



A list of programs was presented to the Committee and met with enthusiastic 
response. A copy will be given to each Commissioner at the meeting scheduled 
for April 4. 

Brief discussion was held on the opening night ceremonies; it was suggested 
by the Director that as Opening Night is a Tribute to Arthur Fiedler, and 
as one of Maestro Fiedler's great interests was the Fire Department activities 
and he was also an Honorary Fire Chief, that we should look to inviting the 
participation of the Hook § Ladder Society who maintain the antique fire 
engines and also have Maestro dcWaart made an Honorary Fire Chief. Initial 
discussions with Chief Condon indicate that this is a definite possibility. 
The Committee liked this idea. We are looking to involve other marching 
bands also as we did last year. 

Various suggestions were made relative to service in the Auditorium; 
Director Ellison-Wong indicated that she has already discussed the problem 
areas with representatives from FMI Corporation. 

Ms. Ellison-Wong informed the Committee that contracts for the soloists will 
be mailed out on Monday, 4/4; the Symphony have agreed to provide the 
Symphony limousine for artist pick-up, which will be a great help; tickets 
are ordered and box office sales will commence on schedule. 

Various promotion ideas were discussed, including: special promotions with 
various radio stations including KSFO and KTIM who concentrate on Big Band 
music: Commissioner Alley should "sit in" as a guest musician with the 
Tex Beneke Band for a couple of numbers; Commissioner Taliaferro be invited 
to M.C. at the Dance Night to handle the introductions of Commissioners and 
the change-over from the Symphony musicians to the Tex Beneke Band. 

Commissioners requested information relative to the status of the Director. 
Ms. Ellison-Wong informed them that she has been advised by Civil Service 
Management that it would be better to execute a contract with her for the 
period of time necessary (in order to remain at the Commission through the 
Pops) than to try and obtain a supplemental appropriation for an additional 
position to be on payroll at the same time as a new Director is hired. 
Director Ellison-Wong stated that she would be willing to enter into a 
contract as advised for a 6 week period of time at the rate of $1,000 per 
week - this to cover all expenses*and also based on the rate of pay she 
would be receiving if she were still on payroll as of July 1, (*including travel) 
The Committee all agreed that this was acceptable and would be proposed to 
the Commission at its meeting on Monday, April 4. Funds should be utilized 
from the Pops account. 

693 MISSION STREET, 8TH FLOOR SAN FRANCISCO, 94105 



Art Commission 



Music Committee - 4/1/83 
page 2 



Director Ellison- Wong asked the Committee members to consider the "enter- 
tainment" of the various guest artists and conductors; an item will be 
included in the budget to cover these expenses. The Symphony anticipate 
a "party" in the Watt is Room on Opening Night -- this to be confirmed. 

Director Ellison-Wong also informed the Committee that she has been meeting 
regularly with Symphony staff and great co-operation exists between both 
parties. It is anticipated that a meeting between the Commission and the 
Symphony will take place in approximately a month at which time the public 
relations plan will be presented and a review of the full season. 

There being no further business the Committee adjourned at 4:00pm. 



Respectfully submitted 

(J C^ 

uoan Ellison-Wong \J 



Director 



City and County of San Francisco 




& hi^uJIu 



^ Art Commission 

UOCUfViEiMTS DEPT. 
MAY 4 1983 

SAN FRAinj^^o 



MUSIC § FINANCE COMMITTEE -- Joint Committee Meeting --- April 22, 1983 



Present: Chairman Vernon Alley, Music Committee 

Commissioners LaRocca and Goerner - Music Committee 
Commissioner Paterson - Finance Committee 
President Roselyne Swig 
Joan Ellison-Wong, Director 

Chairman Alley called the meeting to order at 9:40am in the Conference 
Room at 45 Hyde Street. 

President Swig reported on a proposal which had been presented to her by 
Peter Pastreich, Executive Director of the San Francisco Symphony relative 
to the possibility of encouraging or seeking sponsorship for the Pops 
programs; a suggested split of this kind of revenue was 80% - 20% (Symphony - 
Art Commission). President Swig had responded that she would present the 
proposal to the Commission, however, a split such as proposed was not 
acceptable. 
President Swig requested discussion on this proposal. 

After a lengthy discussion, it was decided that President Swig would discuss 
the matter further with Mr. Pastreich and convey some of the thoughts 
discussed today; i.e. 

1) This would be something that the Art Commission would be 

willing to consider; 

2) Question as to whether this can be done this year; 

3) Selection of a patron - discrimination/would have to be 

exercised because of our other fund raising efforts; 

4) Split of funds -- we would recommend 60-40% - this would not 

change or disturb the original split of revenue agreed 
upon - also this would have to be monies over and above the 
revenue anticipated; 

5) Is the under-writing of a special evening considered as a 

special fund raiser with blocks of tickets at escalated 
prices -- this would have an impact on the revenues possible. 

6) Image of the Pops must be retained as a community project with 

popular prices. 

President Swig will report back to the Committee. 

Brief discussion took place on the possible involvement in the 1984 Pops 
of the Democratic Convention. 

Hospitality for the artists in the 1983 series is to be established soon. 

There being no further business the meeting adjourned at 10:45am. 

Respectfully submitted 

Jqlan Ellison- Wong, Director 



City and County of San Francisco 

A70M1 




■u 



I 



MUSIC COMMITTEE -- meeting June 14, 1983 



Present: Chairman Alley 

Commissioners Goerner, LaRocca 

Joan Ellison-Wong, Director 



Art Commission 



DOCUMENTS DEPT. 

JUL 5 1983 

SAN FRANCISCO 
PUBLIC LIBRARY 



The meeting took place in the Director's Office at 9am. 

General review conducted of program plans to date. 

Discussion of special effects; Director Ellison-Wong informed the Committee 
that tyo proposal have been received - Redmond Productions (who did this work 
last year) and Laser Affiliates. Plan is to have Redmond Productions do 
the work again this year and to invite Laser Affiliates to be involved in 
the cfesign work. 

Some concern expressed by members of the Committee about the poor presentation 
last year relative to the lasers on opening night. ** 

(** information note: I later learned that this was due to the fact that 
Symphony Assistant Conductor Jaja Ling gave all the cues last year and un- 
fortunately - upon becoming excited at the start of the show - he gave all 
the cues in Chinese! This obviously created a great deal of confusion.) 

Director Ellison- Wong reported that she had recommended that some of the 
ideas proposed by Laser Affiliates be utilized and that they be involved. 
It seem15 that Laser Affiliates have been more involved with artistic laser 
displays and have not worked shows like the Pops concerts; difficulty is 
also envisionsd as Laser Affiliates do not have the necessary laser equipment 
but would have to build it. 

Director Ellison-Wong presented a letter and accompanying materials (T-shirts 
and a magazine) received from Marina Sports proposing support for the Pops 
programs in the form of printing T-shirts, caps etc. After discussion it was 
decided by the Committee not to accept this offer; there are too many diffi- 
culties involved in selling items at the concerts. 

Director Ellison-Wong presented the Committee with copies of advertising pre- 
pared by the Symphony; satisfaction was expressed. It was noted that the 
name of the Arts Commission will be made larger. 

The Committee discussed, in general, a recent meeting with Mr. Mike Kasino 
who is interested in representing the Commission and seeking underwriting 
for the Pops and/or the Arts Festival. A letter will be forthcoming outling 
a proposal. No action to be taken until proposal is received; great interest 
expressed. 

Director Ellison-Wong to look to setting up the schedule of entertainment for 
the guest conductors and artists, early in July. The Symphony will host the 
reception after the Opening Night concert. 

There being no further business the meeting adjourned at lO.lOjim. 

Respectfully submitted ( <floan Ellison-Wong, Dilator 



Art Commission 

MUSIC COMMITTEE . . . Minutes of meeting of Wednesday , August 17 , 1983 

fr/n/l 



DOCUMENTS DEPj m 



AUG 3 1983 



Present: Chairman Vernon Alley 

Commissioners Goerner , LaRocca, Taliaferro 

Director Claire N. Isaacs 

Joan Ellison-Wong SAN FRAWJST) 

Chairman Alley called the meeting to order at 1:45pm in the meeting room 
at 45 Hyde Street. 



Joan Ellison-Wong presented an analysis of the revenue and seats sold 
at the recently concluded Pops series. (copy on file with original of 
minutes) . The total concert expenditure information is not completed 
due to the fact that all the bills have not yet been received. Ms .Ellison- 
'dong also presented for Committee review a document she had prepared 

outlining procedures for presentation of the Pops concert seriest this 
document was prepared to assist the new Director. 

Discussion took place on the Committee' s desire to continue totally in 
its responsibility for the Pops concerts and the Committee plans to 
move in the direction of taking up the responsibilities of Joan Ellison- 
Wong; the possibility was also discussed of retaining Ms .Ellison-Wong 
as a contractor to handle the Pops concerts for the Commission similar 
to the way the Festival is handled; no final decision reached. 

General discussion ensued on ticket prices - should they be raised in 
the next year; concern was expressed that the lower priced seats are 
no featured in the advertising. 

Commissioner Goerner stated that ways should be investigated on how to 
increase revenues as it is obvious that costs involved in the presenta- 
tion are going to increase each year. 



Letter presented to the Committee by Ms .Ellison-Wong, received from 
Deborah O' Grady at the Symphony suggesting that consideration be given 
to establishing "back-up" programs each year, in the eventuality a 
conductor or artist are unable to perform. It was felt by everyone 
that this was an excellent idea and should be worked on. 



1984 season ... dates reserved at July 16 - August 4. The Symphony will 
be unable to perform on August 4 (same situation as this year where their 
vacation starts on this date) therefore the series will actually end on 
August 3. After discussion it was determined that concert days would 
again be Wednesday , Friday and Saturay for the first two weeks, and then 
Tuesday, Thursday and Friday . . the last concert once again to be Dance 
Night. 

Discussion then ensued on possible programs for the 1984 season with 
concern expressed that opening night be a "spectacular Pops"; it was 
felt that Opening Night this year was not a "Pops" concert in its content. 



Music Committee - page 2 
8/17/83 



Following is a list of suggested programs by Commissioner Goerner with 
discussion by the full Committee: 

Opening Night . ♦ A Salute to the Americas (including North, Central 
and South America) 

Possible alternate conductor , should Edo deWaart not wish to conduct 
the Pops 1984, could be Lex Baxter who has a wonderful reputation for 
his music; possible guest artists . . the sons of Rafael Mendez (he was 
recognized as the greatest trumpeter in the world; Sergio Mendez; etc. 
Music could be featered from all the Americas; flags from the countries 
could be involved; the lobby area considered as a highlight with dancers 
and musicians featured prior to the performance; a reception in the 
rotunda of City Hall to which all the consuls and/or a representative of 
the Americas are invited to attend along with local dignitaries. 

Salute to Bing Crosby . . Nelson Riddle conduct, possible guest 
singer - Rosemary Clooney , and Kathryn Crosby to narrate. 

Salute to Duke Ellington . . suggestion of Quincy Jones as Conductor , 
guest stars — Billy Eckstine, Arthur Prysack or Oscar Peterson. 
Commissioner Alley will initiate contact with these artists for possible 
interest and/or availability. 

A salute to the big vocal groups . . title to be determined; 
this program to feature groups like the Hi Lo's and/or Singers Unlimited 
with Conductor Rob O' Connell . This program would have local appear — 
guest artists are local and can do any kind of music. 

An Evening with Richard Rodger s . . local singers (possibly John Del Carlo 
and others) and the Civic Chorale. A low budget, high interest program. 

Johnny Mat his at the Pops . . this speaks for itself. 
Commissioner Alley will initiate contact. 

Pops salutes England . . or Pops in Piccadilly . . title to be determined 
Guest artists suggested include Shirley Bassey, Roger Whittaker . 

An Evening with David Rose 
Featuring all the music by David Rose; the Gemini Suite etc. 
Commissioner Goerner discussed a score which calls for narration telling 
of San Francisco the magical city - this would be ideal. 

Dance Night - obviously a big favorite; invite Nelson Riddle back to 
conduct the first portion; 2nd portion of the program suggested 
conductors included - Benny Goodman, Artie Shaw, Dick Jurgens or 
alternatively to have Nelson Riddle conduct the 2nd portion of the program 
also with a small band and possibly feature a salute to Nat King Cole; 
Natalie Cole could be invited to participate. 

Other suggestions included: Academy Award Night at the Pops (possible 
back-up program), Salute to the Operettas - music of Victor Herbert etc. 

(also possible back-up program); Carmen Dragon with Captain & Tonnile; 
and a Pops with Paul Weston and Jo Stafford. 



Music Committee - page 3 
8/17/83 



Ms. Ellison-Wong instructed to ascertain availability of City Hall 
Rotunda for a reception on Opening Night. 



Joan Ellison-Wong informed the Committee that she had had some preliminary 
discussions with Kenny Rowe of the Holzmueller Co. (lighting contractors 
for the Civic AuditoriumO regarding building a large POPS sign to be 
placed above the sound-board ; this would be used at all the concerts 
and would utilize "golf-ball" lights. 

Note: I have since checked the progress on this and no more informa- 

tion is available at this time. Holzmueller President, Mr. Dick Gentschel , 
will send information to the Commission office. 



There being no further business the meeting adjourned at 4:00pm. 



Respectfully submitted 
Jj6an Ellison-Wong w 



City and County of San Francisco 



Arts Commission 




A/(J # M / Dianne Feinstein 
MAYOR 



Claire N. Isaacs 
DIRECTOR 



MUSIC COMMITTEE MEETING MINUTES - April 12, 1984 - 4:00 P.M . 



45 Hyde Street - Conference Room 



Commissioners 



present 



Roselyne C. Swig 
President 

Dmitri Vedensky, Jr. 
Vice President 

Vernon Alley 
Timothy Duncan 
Fredrick Goerner 
Jo Hanson 
Robert LaRocca 
Jacqueline Nemerovski 
William Paterson 
Piero Patri 
Peter Rodriguez 
Ray Taliaferro 

Ex Officio Members: 

Presidents of the 

Fine Arts Museums 
Library Commission 
Planning Commission 
Recreation and Park 
Commission 



Chairman Vernon Alley, Music Committee 

Commissioner LaRocca 

Commissioner Taliaferro 

Claire Isaacs, Director 

Joan Ellison-Wong 

Linda Edelman, San Francisco Symphony 

Toby Glass, San Francisco Symphony 



DOCUMENTS DEPT. 

APR 2 6 1984 

SAN FRANCISCO 
PUBLIC LIBRARY 



The following subjects were discussed and administrative action 
suggested: 



1) Program Details 

Opening Night - All American Night 

Entertainment suggestions for two hours prior to the main program 
were strolling banjos and Dixieland music with a marching rhythm. 
The finale selection will be the Star Spangled Banner . 

Decor suggestions included a giant flag unfurling, red, white and 
blue balloons and sparkling confetti. Another suggestion was per- 
haps having an Uncle Sam on stilts and banners waving. Indoor 
fireworks were dismissed as being too noisey, and possibly unsafe 
and out of compliance with fire regulations. 

POPS Program and Artists 

Ms. Edelman presented an overview of the entire POPS program and 
the performing artists and the progress being made in signing of 
contracts and the setting up of the auditorium to accommodate the 
varied iacts, i.e. Carol Lawrence's program and the special tap 
dancing platfosm needed, 

2) Table Rentals : 

Discussion took place regarding the difference in table sizes and 
the auditorium dimensions. Joan and Bruce will work out and complete 
the plans. Joan Ellison-Wong expects a good quotation tomorrow. The 
first week will have two sizes of tables and the second and third 
week the floor plan will change. Joan will number the tables. 
The rental of the table clothes was discussed and the red-checkered 
clothes were decided upon. 

3) Comp Ticket Policy 

Ms. Edelman requested the Arts Commission examine their comp ticket 
policy. Ever^ ticket must be accounted for in writing. The symphony 
box office doesn't care how many comp tickets are issued; they request 
that they be notified in writing, in advance. Last years passes became, 
tickets and that created accounting procedure problems. It was also 
suggested that lost tickets and passes be handled at the Box Office and 
not the Commission Office. 



Music Commiittee Meeting Minutes (continued) 
Page -2- 

Discussion took place regarding the extra cost incurred due to symphony requesting 
rehearsal at Davies because the Civic auditorium will not be available. 

Ticket Printing 

Discussion took place in trying to avoid the situation last year of duplicate 
ticket printing. 

Box Office Procedure 

Commissioner Alley suggested discussion be held over for Commission staff discussion 

KGO Sponsorship 

Commissioner Taliaferro informed the Committee that KGO is enthusiastic about being 
the Voice of the Pops . This billing is in exchange for promotional tables (six 
opening night, dance night and two other nights. KGO will also give free radio 
advertisement of the POPS. Five of the mentioned tables would be given away to 
KGO listeners during the promotional spots (one table of six to each winner for 
one night) . 

As a special kick-off for the POPS, KGO wants to host a press lunch aboard the 
KGO boat in early May (the 1st or 8th being suggested). KGO will supply the 
food and the boat; the S.F. Symphony Public Relations Department will provide 
champagne, music and mailing of invitations. 

Commissioner Alley requested Commissioner Taliaferro be the Master of Ceremonies 
for the Dance Night program. 

1. Ordered: Commissioner Ray Taliaferro to be Master of Ceremonies for the 

POPS Concert Dance Night . ~~~ 

Motion: Robert LaRocca 
Seconded: Vernon Alley 
Passed: Unanimously 

2 . Ordered : KGO Radio Station to be Voice of the 1984 POPS Concert 

Motion: Ray Taliaferro 
Seconded: Vernon Alley 
Passed: Unanimously 

Group Sales 

Director Isaacs' suggested selling to the Unions. Commissioner LaRocca suggested 
that perhaps KGO would promote group sales. Advertising in the Pink Section of the 
Sunday paper was also suggested. 4t was decided that a discount would be given for 
ten dr more tickets sold. Commissioner Taliaferro suggested advertising in hotel 
room literature. 

Opera Performance 

Discussion took place regarding the fundraising event of the Opera. Placido 
Domingo has been engaged and the only two evenings he is available (July 22nd and 
23rd) the Davies Hall and Opera House are booked. The Opera has requested the Arts 
Commission allow them use of the Civic Auditorium for the performances. Compensation 
for the favor and inconvenience in the middle of the POPS was discussed. Director 
Isaacs will request a flat fee or percentage of their gross take. 

Guest Performing Artist Hospitality 



Music Committee Meeting Minutes (continued) 
Page -3- 

There will be three or four parties for the performing artists of the POPS. 
It was announced that Mrs. Swig will give a party and Commissioner LaRocca 
offered to host another. 

It was decided that the Committee would meet again, Wednesday, April 25th, 
4:00 p.m. to tie down the press releases and clear up other matters before the 
regular meeting of May 7. 

There being no further business the meeting adjourned at 6:15 p.m. 



1 



1984 POPS PROGRAMS 



WEDNESDAY, JULY 18 

ALL- AMERICAN 

Edo de Waart, conductor 

Pianist, tba ' 

Program: Gershwin's Concerto in F, Bernstein's Selections from 
West Side Story and "Candide" Overture, Rodgers ' Slaughter on 
Tenth Avenue,, etc. Program to conclude with Stars and Stripes 
encore with red, white and blue balloon drop and special effects 
(i.e. gianr flag unfurling, indoor fireworks?) 

FRIDAY, JUL Y 2 

GERSHWIN PROGRAM 
Murry Sidlin, conductor 
Clamma Dale, soprano „ 

(Clamma Dale sang role of Bess in the Broadway production of 
"Porgy and Bess") 

Program: Gershwin orchestral works, Gershwin songs, selections 
from "Porgy and Bess," "Summertime" etc. 

SATURDAY, JULY 21 

BROADWAY PROGRAM 

Murry Sidlin, conductor 

Carol Lawrence 

Program: to include medleys from Broadway shows including 
West Side Story, Fanny Brice tunes, etc. 
Also Michel LeGrand medley, "Top Hat" (w/4 male audience volunteers) 

Marvin Hamlisch songs, Rhumba Girl & 42nc Siree 
THURS DAY, JUL Y 2 6 

BURT BACKARACH, conductor 

Carol Bayer-Sager, soprano 

Isaiah Jackson, conductor (1st half only) 

Program: Isaiah Jackson to conduct light classics in first half; 
Burt Bacharach and his wife to perform Bacharach ' s greatest hits 
in second half. 



/ 



FRIDAY, JULY 2 7 

Isaiah Jackson, conductor (1st half) 

ANDY WILLIAMS, soloist 

Richard Kauffman, conductor for Andy Williams 

Program: Includes Andy Williams' greatest hits including 
Moon River, Love Story, Born Free, The Days of Wine and Roses, 
MacArthur Park, More, etc. 



SATURDAY , JUL Y 2 8 , 

CLASSICS GREATEST HITS 
Isaiah Jackson, conductor 

Winton Marsalis, trumpet (1984 Grammy Award winner for Best 
Jazz and Best Orchestral with Soloist recordings) 

Program: William Tell Overture, Hummel Trumpet Concerto, 
Pachelbel Canon, Polovetsian Dances, Hummel Trumpet Concerto, 
1812 Overture (with special effects) 



TUESDAY, JULY 31 

POPS GOES TO THE MOVIES 
John Addison, conductor 

Program: Attached 

Filmclips will highlight the program 



THURSDAY, AUGUST 2 

RODGERS AND HAMMERSTEIN PROGRAM 
Nelson Riddle, conductor 
Civic Chorale 
Vocalists tba 

Program: Includes Victory at Sea and other Rodgers and 
Mammerstein favorites, i.e. selections from The King a nd I, 
Sout h Pacific , The So un d of Music and Oklahoma. 

FRIDAY, AUGUST 3 

DANCE NIGHT 

Nelson Riddle, conductor 

Tex Beneke and his Orchestra 

Program: same format as last year; Dancing to the Symphony 
and Tex Beneke . 



POPS GOES TO THE MOVIES 
John Addison, conductor 
Tuesday, July 31, 1984 



PROGRAM 



Silent Movie Overture 

Tom Jones 

Love Themes (Medley) 
Charmagne 
Laura 

Moon River 
The Way We Were 

Captain from Castille 

Theme from Star Wars 

Gone With The Wind 



arr. John Addison 
com. Eric Korngold 
arr. John Addison 



comp . Alfred Nevman 
comp . John Williarr.s 
comp. Max Steine 



INTERMISSION 



Gonne Fly Now, from Rocky 

French Medley 

Umbrellas of Cherbourg 

Moulin Rouge 

A Little Romance 

A Man and A Woman 

Jules et Jim 

Nina Rota Medley 

Romeo and Juliet 
The Godfather 
La Strada (Fellini) 
Amarcord (Fellini) 



comp. Bill Conti 

arr. John 7\ddison 
comp. Michel LeGran 
comp. Georges Auric 
comp. Georges Deler 
comp. Frances Lai 
comp. Georges Deler 

arr. Henry Mancir.i 



A Bridge Too Far 



comp. John Addison 



a 



MO. U 1 



/si/n 



^ - 



MINUTES OF THE MUSIC COMMITTEE MEETING 
-< MARCH 31, 1987 



PRESENT 

Commissioner Vernon Alley 
Commissioner TimoLhy Duncan 
Commissioner Stanley Eichelbaum 
Commissioner Robert LaRocca 



DOCUMENTS DEPT. 

APR 3 1987 

SAN FRANCISCO 
PUBLIC LIBRARY 



OTHERS PRESENT 

Claire Isaacs, Director 

Dennis Rumsey, Consultant/Coordinator 

John Kieser, Director of Operations, San Francisco Symphony 



1. Chairman Alley opened the meeting at 3:30 pm and welcomed 

John Kieser, who then reviewed the 1987 POPS Concerts Series 
performing artists and conductors confirmed to date (see- 
Resolutions, page 1). 

Mr. Kieser identified the following dates for which artists 
are needed: 



Thursday, July 23 
Friday, July 31 
Wednesday, August ! 
Thursday, August 6 



Piano soloist 
Name attraction 
4 soloists 
Principal soloist 



Budget 
$ 2,000. 

7,500. 

3,000. 

to be advised 



Artists under consideration for the July 31 are listed, with 
the first two being the Music Commissioners' preferred choices: 

Dave Brubeck 
Modern Jazz Quartet 
Jerry Mulligan 
King's Singers 

Mr. Kieser reported that artist Carlos Barbossa-Lima 
is under consideration as principal soloist for August 6, and 
that he hopes to have confirmation by Friday, April 3. 

A motion to approve the performing artists and conductors 

as presented by John Kieser was moved by Commissioner Alley 

and seconded by Commissioner Duncan (see Resolution /M, page 1), and 

was unanimously approved. 

Mr. Kieser presented the Symphony's recommended admission price 

increases:, noting that the volume of sales per concert is in table 

seating where the greatest Increases were recommended. 



continued. 



Page 2 



Mr. Kieser 's admission price increase proposal - continued 

Because of increased expense and her high visability and following, 
Ella Fitzgeral's admission prices were increased substantially over 
1986 admission prices. in total, the Symphony's admission price 
increase recommendations is 14.5%, for a "potential" earned income 
figure for nine (9) concerts of $732,083 for the 1987 season. 

The "potential gross" for each concert, and the Symphony's percentage and 
income figures follow: 



Concert 



Gross Potential 



Percentage 


Income 


70 


56,171 


92 


91,144 


65 


52,159 


62 


49,751 


50 


40,122 


52 


37,079 


92 


73,824 


83 


66,603 


50 


40,122 



Stars & Stripes 
Ella Fitzgerald 
Gershwin Anniversary 
Kingston Trio 
Friday, July 31 
Dance Night 
Victor Borge 
Rodgers & Hammerstein 
1812 & More 



80,244 
99,070 
80,244 
80,244 
80,244 
71,305 
80,244 
80,244 
80,244 



TOTAL PROJECTED REVENUE $ 506,975 (69%) 

The Music_:Commissioners agreed that the recommended admission price 
increases reflected appropriately increased presentation costs, 
the public's willingness to pay these admission prices, and, relative 
to admission prices to major events in the City, the POPS Concerts 
Series tickt prices were still much lower in comparison, and continued 
to reflect the Commission's policy of providing first class entertainment 
at affordable prices. It was noted that the Balcony III ticket price 
of $1 would not be increased. 

A motion was made by Commissioner Alley and seconded by Commissioner 
Duncan to accept the Symphony's proposed admission price increase as 
presented, and passed unanimously. (See Resolution //6, pgs. 2 & 3) . 

Mr. Rumsey suggested that he and Mr. Kieser meet to discuss the 
blocking of 500 tickets for the Opening Night's sponsorship by El 
Paso Natural Gas. Mr. Kieser suggested that the Arts Commission provide 
him with a seating diagram of tables marked to show specific tables 
requested, which would include Arts Commission "hold" tables in excess 
of the 500. Mr. Rumsey agreed to provide that seating chart so marked 
within several weeks of the current date. 

It was unanimously agreed by all present that the 1987 POPS Concerts 
Series looked to be one of the stellar seasons in its history. The 
Commissioners thanked Mr. Kieser for his time and delivery. 

2. The Music Commissioners, Director Isaac and Consultant Rumsey 
discussed the Complimentary Ticket Policy, revised to reflect President 
Nemerovski's thoughts and recommendations - particularly in the area 
of the number of complimentary tickets for commissioners. After some 



continued. . . 



Minutes - Music Committee Meeting 

March 31, 1987 

Page 3 



2. Complimentary Ticket Policy - continued 

discussion and review of past procedures in which there was 
no policy for complimentary ticket distribution, Commissioner 
Duncan suggested the policy be worded in a manner that would 
provide certain specific perameters while providing flexibility 
and fairness. Specific wording was discussed and agreed to, 
resulting in a motion made by Commissioner Duncan and seconded 
by Commissioner LaRocca to accept the Complimentary Ticket 
Policy as revised in Committee and read by Consultant Rumsey. 
The motion passed unanimously. (See Resolution #5, page 2). 

3. A motion to enter into contract with Facilities Management for 

the rental of the Civic Auditorium was made by Commmissioner Duncan 
and seconded by Commissioner LaRocca, and passed unanimously. 

4. A motion to enter into contract with McCune Sound Services was 
made by Commissioner Duncan, seconded by Commissioner LaRocca, 
and passed unanimously. 

5. A motion to enter into contract with Welch Catering Company was 
made by Commissioner LaRocca, seconded by Commissioner Duncan, and 
passed unanimously. 

6. The next Music Committee was set for Thursday, April 29, 1987 
at 3:30 pm, 45 Hyde Street, Third Floor conference room. 



There being no further business, the meeting was adjourned by Chairman 
Alley at approximately 5:30 pm. 



March 31, 1987 

MUSIC COMMITTEE MEETING 

RESOLUTIONS passed for the Consent Caldendar, April Arts Commission 
Meeting: 

1. "RESOLVED, That this Commission does hereby authorize the Director 

of Cultural Affairs to enter into contract with Facilities Management, 
Inc. for the rental of the Civic Auditorium for July 20 through August 7, 
1987, for the presentation of the 1987 POPS Concert Series, at a rental 
cost of $27,000.00, or ten percent (10%) of the gross ticket sales, 
whichever is greater." 

2. "RESOLVED, That this Commission does hereby authorize the Director of 
Cultural Affairs to enter into contract with McCune Sound Service for 
the design, installation and operation of special audio-visual effects 
for the 1987 POPS Concerts Series for a fee not to exceed $20,000.00." 

3. "RESOLVED, This this Commission does hereby authorize the Director of 
Cultural Affairs to enter into contract with Welch Catering Company 
for the rental and cleaning of tablecloths for the 1987 POPS Concerts 
Series for a fee not to exceed $5,550.00. 

4. "RESOLVED, That this Commission does hereby approve the following 
confirmed performing artists and conductors for the 1987 POPS Concerts 
Series : 

Thursday, July 23 STARS & STRIPES FOREVER 

John Dankworth 

FRiday, July 24 ELLA FITZGERALD 

John Dankworth 

Saturday, July 25 GERSHWIN ANNIVERSARY 

Michael Feinstein 
John Dankworth 

Wednesday, July 29 KINGSTON TRIO 

John Dankworth 

Friday, July 31 John Dankworth 

Saturday, August 1 DANCE NIGHT 

John Dankworth 

Les Brown & Orchestra 

Tuesday, August 4 VICTOR B0RGE 

Wednesday, August 5 RODGERS & HAMMERSTEIN 

Evan Whalon 
Civic Chorale 

Thursday, August 6 1812 & MORE 

Andrew Massey 

TOTAL ARTIST FEES TO DATE: 
-1- 





$ 5,000. 


$ 37,500. 




5,000. 


42,500. 


5,000. 




5,000. 


10,000. 


6,500. 




5,000. 


11,500. 


• 


5,000. 


5,000. 




10,000. 


15,000. 




25,000. 


3,000. 




1,500. 


4,500. 




3,000. 




$ 121,500. 



MUSIC COMMITTEE MEETING 
March 31, 1987 
RESOLUTIONS - continued 
Page 2 



5. "RESOLVED, That this Commission does hereby approve and authorize 
the implementation of a Complimentary Ticket Policy for annual POPS 
Concerts Series in order to provide guidelines in which the Director 
of Cultural Affairs can effectively control the assignment and distri- 
bution of complimentary tickets, as outlined: 

* Forty-eight (48) table seats for each POPS Concert will be 
held for Commissioners' use, with an average of four (4) 
tickets per Commissioner, per concert, on a first come, first 
served basis and ordered no later than June 15. 

* Each member of the Board of Supervisors is entitled to two (2) 
tickets to a concert of his/her choice, subject to ticket 
availability . 

* Tickets will be provided visiting dignitaries upon the Mayor's 
request, subject to ticket availability. 

* One table will be held for each POPS Concert for seating of 
special guests invited for Arts Commission Development 
purposes. 

* Arts Commission full-time staff will be offeredup to ten (10) 
tickets total for the POPS Concerts Series, with a limit of 

two (2) tickets per concert, when ordered no later than June 15 
and subject to ticket availability. 

* At the discretion of the Director of Cultural Affairs, City 
Department Heads and other key City personnel may be invited 

to attend a concert of his/her choice, with the limit of two (2) 
tickets per concert." 

6. "RESOLVED, That this Commission does hereby authorize and approve 
the 1987 POPS Concerts admission price increase as follows: 

Ella Fitzgerald, July 24 

Table seats $25 increased from $19 

Dress Circle $15 increased from $12 

Balcony I $10 increased from $6 

Balcony II $7.50 increased from $4 

Dance Night, August 1 

Table seats $22 increased from $20 

Dress Circle $13 increased from $12 

Balcony I $7 increased from $6 

Balcony II $5 increased from $4 



MUSIC COMMITTEE MEETING 
March 31, 1987 
RESOLUTIONS - coatinued 
Page 3 



6 . Admission price increase - continued 

Remaining seven (7) concerts 

Table seats $21 increased from $19 

Dress Circle $13 increased from $12 

Balcony I $7 increased from $6 

Balcony II $5 increased from $4 



p 

MO Ml 
M 2 



^SAN FRANC1SGO ARTS COMMISSION 
•gsf MUSIC COMMITTEE MEETING 
Friday^October 13, 1989 

3 p.m. 
45 Hyde Street - Room 319 



AGENDA 



DOCUMENT 0^ Tk 



1. Review of 1989 POPS income and expense 
reports . 

2. 1989 POPS Season recap. 

3. Continuing Business' 

4. New Business 



10/06/89 



dr 



SF 



MO An 



/12/40 



MCMIN.WPS 



Sf CIaM CdYn %m^ 



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1/16/90 






MINUTES 

MUSIC COMMITTEE 

Friday , January 12, 1990 - 3 p.m. 

Davies Symphony Hall - Third Floor 

The meeting was called to order by chairman Alley at 3:15 
p.m. 



COMMISSIONERS PRESENT 

Vernon Al 1 ey 
Stanley Eichelbaum 
Robert LaRocca 
Barbara Sklar 

ART COMMISSION STAFF PRESENT 

Dennis Rumsey, Assistant Director 



SYMPHONY STAFF PRESENT 

John Kieser, Director of Operations 

Amy Layman, Assistant Director of Operations 



COMMISSIONERS EXCUSED 

Daniel Genera 
Dodie Rosekrans 



DOCUMENTS DEFT, 

JAN1 81990 

SAN f-KMNCiUCO 



ORCHESTRA RISERS 

Because of a heavy rehearsal schedule, extra labor 
costs, and staff priorities for time for the Victor 
Borge concert and the two other first week concerts, 
John Kieser recommended that new orchestra risers not 
be executed for the 1990 season. The configuration of 
Borge's stage floor plan is such that it would require 
a crew working all night to set up and take down the 
new risers. Discussion followed with several 
commissioners suggesting the possibility of setting up 
the risers following the first week's concerts. All 
agreed, however, that the "effect" of new orchestra 
risers should begin with the first concert of the 
season - Opening Night. 

The Commissioners agreed that new risers will not be 
implemented for the 1990 season, but to propose them 
for the 1991 season. 



II. DECOR 

Rumsey requested the Music Committee's approval for 
Staff to research options for the decoration of both 
the Civic Auditorium's outer lobby and the main floor 
for the 1990 POPS Series. The Music Committee approved 
the request. 

III. BUDGET 1990 - DRAFT ONE 

Rumsey submitted Draft One of the 1990 POPS Income and 
Expense budget. It was requested of Symphony staff to 
review line item totals and to notify Rumsey of any 
changes and/or additions. The Committee approved the 
budget as presented, with the understanding that it is 
a "working draft" and will change. 



MCMIN.WPS 2 1/16/90 



IV. ARTISTS AND CONDUCTORS - POPS 1990 SEASON 

Symphony Staff distributed a "calendar" of rehearsals 
and performances. Discussion followed. Commissioner 
Sklar pointed out that the selection of the Four Tops 
was based on a need to bring to POPS a younger 
audience. It was moved and seconded that the following 
artists and their agents be contacted and firm offers 
be made : 

Rampal 

Victor Borge 
Four Tops 
Michael Feinstein 
Sarah Vaughan 

Other performing artists and conductors will be 
selected with the Commission's approval as the 
selection and booking process continues. The cost of 
all artists and conductors shall not exceed $200,000. 

V. NEW BUSINESS. 

Rumsey reported on an 8:30 a.m. breakfast meeting, 
Tuesday, January 9, 1990 with El Paso Natural Gas. 
EPNG is very interested in helping to once again 
underwrite Opening Night, and requested that the 
artist(s) selected for Opening Night be featured 
artists and known to the majority of the public. 
Discussed were the possibilities of cameo appearances 
by one or more of the following artists: Mary Martin 
and Theodore Bickel, Phyllis Diller. Commissioner 
Eichelbaum informed those present that he had made 
inroads in the procedure for contacting Mary Martin, 
and turned over a letter with the name and address of 
Ms. Martin's agent. Rumsey will make the initial 
contact. 

Commissioner Alley suggested that the next Music 
Committee meeting be held in the same location on 
Friday, March 2, 1990 at 3 p.m. The Commissioners 
present marked their calendars accordingly. 

There being no further business, the meeting was 
adjourned at 4 p.m. 



Submitted by: 

Dennis Rumsey 
Assistant Director 







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POPS - PROJECTED 1990 INCOME & EXPENSE 



REVENUE 



1989 

Budget 



1989 1990 
Ac bual P rejected 



City Allocation 
Ticket Income 
Total 



524564 

540,000 

1,064,564 



505007 

497,491 

1,082,498 



585007 
540,000 
125,007 



EXPENSE 



^Musicians 

*Box Office 

^Concert 0. I' . 

*Ushers/Ticket Takers 

*Publici ty/Advertising 

*Soloists/Conductors 

*Follow spots/extra crew 

*Music Rental 

^Instrument Rent/Tuning 

^Special Effects 

^Transportation 

*Lodging 

*Asst/Assoc. Conductors 

^Miscellaneous 

Auditorium Rental 

Auditorium/Other 

Sou nd ( McCu ne ) 

Lighting 

Tablecloths 

Plant Decoration/Stage 

Balloons/ Decor 

Decorative Flowers/Lobby 

Total 

Income over Expense 



Share: 60% Arts Commission 
40% Symphony 



320 , 735 


320,735 


339,979 


16, 529 


14 ,870 


.1 5,7 62 


1 ,508 


493 


523 


11 ,829 


13,698 


14,520 


96,367 


85,818 


90,967 


165,000 


168,000 


200,000 


2 , 300 


2,256 


2,400 


3,000 


4,236 


4 , 500 


4,885 


4,414 


4 , 700 


4 , 500 


4,500 


4,800 


5,083 


4,250 


5,000 


5,900 


3,507 


4,000 


3,555 


1 ,600 


1 ,700 


10,000 


4,671 


10,000 


54 ,000 


4 9,749 


54,000 


3 , 000 


2 , 953 


3,500 


24,000 


21 ,000 


23,000 


16,000 


15,089 


16,000 


5,538 


6,139 


6,700 


800 


800 


800 


13,000 


13,000 


15,000 


500 


400 


500 


768,029 


742, 178 


818,351 


296,535 


340,320 


306,656 


177,921 


204,192 


183,994 


118,614 


136,128 


122,662 



City and County 
of San Francisco 







25 Van Ness Avenue 

Suite 240 

San Francisco, CA 94102 

(415)554-9671 



MAYOR 
Art Agnos 



^F ARTS COMMISSION) 



^A G E N D A 
-^?Music Committee 
October 24, 1990 
4:00 p.m. 

Arts Commission Meeting Room - 25 Van Ness Avenue - Suite 70 

I . ROLL 



II 



RESOLUTION 



COMMISSIONERS 

Barbara Sklar 
President 

Nancy Boas 
vice President 

Vernon Alley 
Stanley Elchelbaum 
Kim Fowler 
Daniel Genera 
Anne Healy 
John Krlken 
Robert F. LaRocca 
Amalla Mesa-Bains. Ph.D. 
Rai Y. Okamoto 
Dodle Rosekrans 



Resolved, to make final payment to the San Francisco 
Symphony for the 1990 POPS Concerts, in the amount not to 
exceed $180,000.00, as per contract agreement (CT 
#2800001 ) . 

III. RESOLUTION 

Resolved, to pay $147,098.93 to the San Francisco 
Symphony per contract agreement (CT #2800001). This 
represents 40% of the net profits of the 1990 POPS 
concert series, known as the "split", with the Symphony. 



EX OFFICIO MEMBERS 

Presidents of the 
Fine Arts Museum 
Library Commission. 
Planning Commission, 
Recreation and Park 
Commission 



DIRECTOR 
Claire N. Isaacs 



PROGRAMS 
Arts Festivals 
CMc Art Collection 
CMc Design Review 
Neighborhood Arts 
POPS Symphony Concerts 
Public Art Program 
Street Artists Licenses 



Suite 430 

Sate-Local Partnership 

415-554-9677 

ArtHouse 

415-554-9679 



Arts Commission Gallery 
155 Grove Street 
415-554-9682 



DOCUMENT* fv£**r, 

OCT 2 ? m 




City and County 
of San Francisco 




SF 

A70.47 

#2 



25 Van Ness Avenue 

Suite 240 

San Francisco. CA 94102 

(415)554-9671 



^pn 



SIC COMMITTEE MEETING 



MONDAY, NOVEMBER 19, 1990 at 3:30PM 
•"^Suite 70 Meeting Room 
25 Van Ness Avenue 



MAYOR 
ArtAgnos 



COMMISSIONERS 

Barbara Sldar 
President 

Nancy Boas 
Vice President 

Vernon Alley 
Stanley Elchelbaum 
Kim Fowler 
Daniel Genera 
Anne Heary 
John Krlken 
Robert F. LaRocca 
Amalla Mesa-Bains. Ph.D. 
Ral Y. Okamoto 
Dodle Rosekrans 



^^AGENDA 

1. Approval of Minutes from October 24 Music Committee Meeting 

2. Marketing Report from San Francisco Symphony: 1990 POPS 

3. Discussion: 1991 Suggested Artists: Preliminary List 

4. Unfinished Business 

5. New Business 

6. Adjournment 



DOCU 

N0V lG | 






-- - 



EX OFFICIO MEMBERS 

Presidents of the 
Fine Arts Museum 
Library Commission, 
Planning Commission, 
Recreation and Park 
Commission 



DIRECTOR 
Claire N. Isaacs 



PROGRAMS 
Arts Festivals 
CMc Art Collection 
CMc Design Review 
Neighborhood Arts 
POPS Symphony Concerts 
Public Art Program 
Street Artists Licenses 



Suite 430 

Sate-Local Partnership 

415-554-9677 

ArtHouse 

415-554-9679 



D OCUMENTS D£P T - 

NOV! 

, FRANCESCO 
PUEUC U 



Arts Commission Gallery 
155 Grove Street 
415-554-9682 




City and C unty 
of ~an Francisco 




25 Van Ness Avenue 

Suite 240 

San Francisco, C A 94102 

(415)554-9671 



SF 

A70.M7 

frl 

^ SP^RT COMHlS^joisj 

November 23, 1990 

-MINUTES OF THE MEETING OF THE MUSIC COMMITTEE 
November^, 1990 3:30 p.m. ^^ 
Francfsco Arts Commission 



MAYOR 
Art Agnos 



COMMISSIONERS 

Barbara Sklar 
President 

Nancy Boas 
Vice President 

Vernon Alley 
Stanley Elchelbaum 
Kim Fowler 
Daniel Genera 
Anne Healy 
John Krlken 
Robert F. LaRocca 
Amalla Mesa-Bains. Ph.D. 
Ral Y. Okamoto 
Dodle Rosekrans 



EX OFFICIO MEMBERS 

Presidents of the 
Fine Arts Museum 
Library Commission, 
Planning Commission, 
Recreation and Park 
Commission 



DIRECTOR 
Claire N. Isaacs 



PROGRAMS 
Arts Festivals 
CMc Art Collection 
CMc Design Review 
Neighborhood Arts 
POPS Symphony Concerts 
. Public Art Program 
Street Artists Licenses 



San 

25 Van Ness Avenue , Suite 

San Francisco CA 94102 



70 



DOCUMENTS D£PT. 



DEC i ^ 

UCLt 



Present : 

Commissioner Vernon Alley, Chair 

Commissioner Stanley Elchelbaum 

Commisioner Barbara Sklar 

Anne W. Smith, Consultant to Arts Commission 

Amy Layman, San Francisco Symphony Operations 

Patty Gessner, Marketing Director, San Francisco Symphony 

Chris Bliss, Public Relations Director, San Francisco 

Symphony 

Margie O'Driscoll, Acting Director, Arts Commission (arrived 

4:30pm) 

Commissioner Alley called the meeting to order at 3:35. 
Guests from the Symphony staff were introduced. The Minutes 
of the October 26, 1990 meeting were approved. 

Discussion opened with presentation of the 1990 POPS Box 
Office Sales Report from Ms. Gessner. It was noted with 
approval by all, that with the 1990 sales of $602,647, POPS 
ticket revenues exceeded $500,000 for the first time. This 
was due to an increase both in ticket prices and total 
number of tickets sold. 

Ms. Layman pointed out that planning would be assisted by a 
spreadsheet of what each costs, including special (if any) 
costs per show. Commissioner Sklar noted that it would be 
interesting to see the correlation between high artist fees 
and expenses. It was requested that Ms. Layman and Ms. Smith 
coordinate the compilation of Arts Commission and Symphony 
costs to present a total expense picture to parallel the 
Sales Report. This should be completed by the next Committee 
meeting . 



Suite 430 

Sate-Local Partnership 

415-554-9677 

ArtHouse 

415-554-9679 



Arts Commission Gallery 
155 Grove Street 
415-554-9682 




Ms. Gessner then dis 
a report on the POPS 
by J. Walter Thompso 
Summary of the resul 
will be sent a copy 
discussion about the 
that it is difficult 
generally that is wh 
In sum, the charts s 
spent wisely. 



tributed and reviewed for the Committee, 

Audience Survey Summer 1990, prepared 
n Company - ( attached \ <~ An Executive 
t is being prepared and the Commission 
as soon as it is ready. A brief 
merits of discounts lead to the premise 
to tell how far to go with them - 
y the Symphony does not offer discounts, 
how that advertising dollars are being 



A " Very Preliminary List" for POPS artists summer 1991, 
prepared by the Symphony staff was distributed. In the 
ensuing discussion the Commissioners requested that the 
following also be considered for fees and availability: Mel , 
Torme , George Shearing, Andrea Markovicci, the Temptations, 
Joan Baez , James Taylor, Linda Ronstadt (perhaps Danny 
Valdez), Maggie Whiting's group, Bobby Short (for a Cole 
Porter Night), Nancy Wilson, Lou Rawls, Natalie Cole, 
Manhattan Transfer, Debby Reynolds, Gladys Knight, Dave 
Brubeck, Duke Ellington Band, and Chick Correa. 

Ms Layman noted that it would be useful if the Committee 
could have another meeting to further discuss artist booking 
issues prior to December 11, when she will be leaving to 
attend the Association of Performing Arts Presenters in New 
York, and beginning to make offers to artists represented at 
that conference. Tuesday, December 4 at 3:30pm was set as 
the next meeting of the committee. 

Commissioner Sklar suggested that underwriting could be 
sought for a particular concert that would attract a new 
younger audience - offsetting the high fee expense of some 
popular contemporary artists.lt was agreed that this was a 
good idea, would not necessarily interfere with the 
Symphony's regular fundraising efforts, and that Michael 
Gehret, the Symphony's Development Director, should be 
consulted . 

Ms. Smith inquired as to when the POPS budget is normally 
prepared. The answer is early spring after the artists have 
been selected. Ms. Layman reported that the El Paso check 
had not yet been received. Ms. Smith with check on the 
status of the payment order and facilitate process of 
payment to the Symphony. 

There was also a request to determine why the Auditorium 
costs for 1990 were larger than projected. Ms Smith will 
review those costs and report back at the next meeting. 

Because there was some concern and questioning expressed by 
the Human Rights Commission over last year's contracting 
process, Commissioner Alley asked Acting Director O'Driscoll 
and Ms. Smith to meet with a representative of that agency, 
prior to opening the contract process. A meeting will be set 
up shortly. 

There being no further business the meeting was adjourned at 
4:45 p.m. 

Submitted by, 

Anne W. Smith, Consultant 



City and County 
of San Francisco 




SF 
A7Qf/ 



25 Van Ness Avenue 

Suite 240 

San Francisco. CA 94102 

(415)554-9671 






MAYOR 
ArtAgnos 



COMMISSIONERS 

Barbara Sldar 
President 

Nancy Boas 
Vice President 

Vemon Alley 
Stanley Elchelbaum 
Kim Fowler 
Daniel Genera 
Anne Heary 
John Krlken 
Robert F. LaRocca 
Annalla Mesa-Bains. Ph.D. 
Ral Y. Okamoto 
Dodle Rosekrans 



^^F^AftTCDMM\SSioM 

^MUSIC COMMITTEE MEETING 
December 4, 1990 at 3 :30pm 
Suite 70 25 Van Ness Avenue 



DOCUMENTS DKPT. 

ore 7 h*~ 

PUlUC LI 



^ 



AGENDA 



1, Approval of minutes from meeting of November 19, 

2, Input and discussion from Commissioners to Symphony- 
re Guest Artists for 1991 Pops Season 

3, Review of per-concert expenses from 1990 Pops Season 

4, Unfinished Business 

5 , New Business 

6 , Ad j ournraent 



EX OFFICIO MEMBERS 

Presidents of the 
Fine Arts Museum 
Library Commission, 
Planning Commission. 
Recreation and Park 
Commission 



DIRECTOR 
Claire N. Isaacs 



PROGRAMS 
Arts Festivals 
CMc Art Collection 
CMc Design Review 
Neighborhood Arts 
POPS Symphony Concerts 
Public Art Program 
Street Artists Licenses 



Suite 430 

Sate-Local Partnership 

415-554-9677 

ArtHouse 

415-554-9679 



Arts Commission Gallery 
155 Grove Street 
415-554-9682 





25 Van Ness Avenue 

Suite 240 

San Francisco, CA 94102 

(415)554-9671 



^y^ 



SIC COMMITTEE MEETING 



MAYOR 
Art Agnos 



Monday , March 25, 1991 at 3:30pm 

Suite 70 25 Van Ness Avenue 






AGENDA 



doc ^nts Depr 



1. Approval of Minutes from January meeting 

2. Update re artists from San Francisco Symphony 

3. Review of Vendors 



1 a mi 



COMMISSIONERS 

Barbara Sklar 
President 

Nancy Boas 
Vice President 

Vernon Alley 
Stanley Elchelbaum 
Kim Fowler 
Daniel Genera 
Anne Healy 
John Kriken 
Robert F. LaRocca 
Amalia Mesa-Bains. Ph.D. 
Rai Y. Okamoto 
Dodle Rosekrans 



EX OFFICIO MEMBERS 

Presidents of the 
Fine Arts Museum 
Library Commission, 
Planning Commission, 
Recreation and Park 
Commission 



4. Approval of Vendors and Guest Artists 

5. Discussion and approval re: Ticket Pricing & Programs 

6. Old Business 

7. New Business 

8. Adjourn 



DOCUMENTS H^pT. 

MAR 1 9 1991 

SAN FRANCISCO 
PUBLIC LIBRARY 



MAR* 1991 

SAN FRANCE J 
PUBLIC LIBRARY 



DIRECTOR 
Claire N. Isaacs 



PROGRAMS 
Arts Festivals 
CMc Art Collection 
CMc Design Review 
Neighborhood Arts 
FOPS Symphony Concerts 
Public Art Program 
Street Artists Licenses 



Suite 430 

State-Local Partnership 

415-554-4677 

ArtHouse 

415-554-9679 



Arts Commission Gallery 
155 Grove Street 
415-554-9682 




- and County 
an Francisco 




l/an Ness Avenue 
la 240 

< Francisco. CA 94102 
d>) 554-9671 
i #621-3868 



WOR 
lAgnos 



X 



r_, r\ r-' « * •* •.-* m "*-o 



'PY 



NOV 2 1991 

SAN FRANCISCO 
PUBLIC I ^-RARY 



SAN FRANCISCO ARTS COMMISSION 

^MISIC COMMITTEE MEETING 
Friday, November ? 22, 1991 10 am - 12 pm 
25 Van Ness,' Suite 70 Meeting Room 



JvlMISSIONERS 

<>ara Sklar 
lldent 

htcy Boas 
1 > President 

'non Alley 

t <ley Elchelbaum 

) iiel Genera 

^ e Healy 

c t Kriken 

NertF. LaRocca 

5 my Um 

Inlia Mesa-Bains. Ph.D. 

h V. Okamoto 

) lie Rosekrans 



3 3FFICIO MEMBERS 

•r Idents of the 
l Arts Museum 
1 3ry Commission, 
lining Commission, 
li reatlon and Park 
^ amission 



)ICTOROF 

3 rURAL AFFAIRS 

\c tne Chow Wlnshlp 



^AGENDA 



1. Review of Final Box Office Sales 
Report. 

2. 1991 POPS - Artistic Wrap-Up. 
Staff and Committee Discussion. 

3. Purpose and Goal of POPS. 
Staff and Committee Discussion. 

4. 1992 Program Suggestions 

5. Schedule Follow-up Meeting 

To Be Held Before December 13 



T GRAMS 

Vi Festivals 

3 : Art Collection 

3 : Design Review 

* ihborhood Arts 

* S Symphony Concerts 
\ ic Art Program 

ill it Artists Licenses 



6. Unfinished business 

7. New Business 

8. Adjournment 



SU430 

>ti j-Local Partnership 

11 554-9677 

^i ouse 

11 554-9679 



^i Commission Gallery 
IE 3rove Street 
11 554-9682 



MCN0V9 L . Wl 



*£ 



1.13.91 



KlO.V 
|l 



Present : 



Staff 



~F 



"^MINUTES OF MEETING 
ARTS COMMiSSiON^MUSlC COMMITTEE 
^NOVEMBFR 22, 1991 



25 VAN 



10 
NESS 



OO a.m. 

AVENUE, 



SUITE 70 



B06UM5NT: 



m 8 ~i wi 

SAN FRAHCJSvO 
PUBLIC LIBRARY 



Commissioner Vernon Alley, Chair 

Commissioner Robert LaRocca 

Commissioner Daniel Genera 

Commissioner Podie Rosenkrans (arr. 10:12) 

Commissioner Barbara Sklar (dep. 12:05) 

Commissioner Stanley Eichelbaum 



Joanne Chow Winship, Director of Cultural Affairs 
Maya Rath, Administrative Assistant 



Symphony: John Kieser, Director of Operations 

Amy Layman, Assistant Director of Operations 
Patty Gessner, Director of Marketing 
Rise Walter, Box Office Manager 
Sia Taylor, Public Relations 



Commissioner Alley called the meeting to order at 10:10 a.m. 



REVIEW OF FTNA1, BOX OFFICE SALE S 

John Kieser began t lie meeting by distributing a financial 
history of Pops from 198-1 through 1991. it was noted that 
between those years, ticket revenues increased 134%, total 
expenses increased by only 74% and revenues over 1 expenses 
Increased Ly 244%. This is an average increase of net 
proceeds of 30% per year. 

Mr. Kieser also reviewed the detailed financial statement 
for the 199 1 Pops season noting that Natalie Cole had the 
highest net, followed by Rodgers and Hammerstein, Joel Grey, 
Bernadette Peters, The Four Tops, Al 1 —Tchaikovsky Program, 
Classics, Dance Night and Mel L'orme respect j \ o I y . Mr. 
Kieser- expressed concern that the net for opening night was 
low. A discussion was held about the 425 Ll Paso comp 
tickets for that evening and I he public relations issue of 
no good seats being available to the public for this 
evening. II was decided to re\ isil the issue with El Paso. 



Amy Layman noted thai Bruce Hubbard uho sang in t lie Rodgers 
and Hammerstein show last year passed away. She will draft 
a letter- on behalf of the Symphony and Arts Commission to 
hi s mo tlier . 



MINUTES OF MUSIC COMMITTEE -2- 11/22/91 



John Kieser recommended that Opening Night not have a 
headliner and thought that the Symphony playing Ail-American 
music with someone such as Keith Brion would be a success. 

Some discussion was held about Dance Night and the low net 
that it had. It was noted that this particular event has a 
following in the community and many people that don't come 
to any other program come to Dance Night. 

It was noted that expenses for- the 1991 Pops came in under 
budget . 



A RTISTIC WRAP-UP 

John Kieser stated he felt the 1991 Pops was the best 
balanced year ever. The series reached a wide audience 
because of the diverse programs. 

It was noted that the classical programs needed more 
differentiation. Commissioner Sklar asked if there was any 
classical star to feature that would be affordable. Mr. 
Kieser commented that he had tried to get Nigel Kennedy at 
one time who has a wide appeal to different audiences. He 
was not able to find anyone, however. 

The consensus was that. Mel forme's show was not as 
successful as had been hoped. 

A discussion was held about featuring a conductor that would 
be a draw. John Kieser Sciid that this would be difficult 
because the Pops season was only 3 weeks long which makes it 
difficult to attract good Pops conductors. 

The musicians' stage decorum was also discussed. It was 
noted that the musicians appear very unenthusias tic during 
Pops concerts. 

Commissioner Sklar suggested a family night that would 
attract children. The Disney show uas discussed but Mr. 
Kieser noted that the cost for this was $85,000. 

Mr. Kieser- suggested using local bands for Dance Night to be 
more cost-effective. Vernon Alley suggested the Hex Allen 
band . 

Commissioner Genera noted that he heard disappointing 
reviews of Benny Velarde from the Latin Community and 
suggested trying someone else. 

PU RPOSE AND GOALS OP POPS 

Joanne Chow Winship directed the discussion to what the 

overall purpose and goal of Pops really is. 



MINUTES OF MUSIC COMMITTEE -3- 11/22/91 



John Kieser outlined his thoughts about the goals and 
purpose of Pops as: 1 ) Making available to the community 
Symphony Pops concerts at a low cost; 2 ) Providing 
performances at a high artistic level with a balance of 
international, national and local talent; 3) Programming to 
appeal to a culturally diverse audience; 4) Doing all of the 
above in a fiscally sound manner. 

Commissioner Sklar agreed with Mr. Kieser but felt he was 
mixing goals and objectives together. She felt the goals 
needed to be structured more clearly. 

Mr. Kieser suggested that he, Amy Layman, Joanne Chow 
Winship and Maya Rath meet to draft up a statement of 
purpose and goals of Pops for this Committee's review. 

Children shows were again discussed noting that a children's 
show would not net a lot of money but would meet the goal of 
bringing in new audiences. Mr. Kieser will consult with 
Mitchell Korn on what a good children's show/family night 
program might be. 



SUGGESTIONS FOR 1992 POPS 

Commissioner Alley suggested Dave Brubeck. Mr. Kieser will 
investigate, noting that if Brubeck plays at Concord, no one 
will come to see him here. 

Commissioner Sklar suggested Harry Bellafonte, James Taylor, 
The Grateful Dead, Aretha Franklin, and Harry Connick, Jr. 
Ms. Layman will investigate some of these noting that Aretha 
Franklin is difficult to get because she does not travel by 
air. Everyone agreed that Aretha Franklin would be great. 
Other suggestions were Andrea Marcovicci and a Country and 
Western variety show. 

The Country and Western Variety show received an 
enthusiastic response. Commissioner Sklar suggested that 
food also be a highlight of such an evening. It was also 
suggested that on this night, people not be allowed to bring 
their own food so t hat concessions and food could add to the 
net of the evening. 

Commissioner Genera suggested a Mainbo room for- Dance Night, 
noting that there is a new movie coming out which will 
feature the Mambo and it will be very popular by this 
Summer. He also emphasized that there is a large Latin 
community that does not attend many events unless the 
feature artist is Latin. He suggested names such as Jose 
Luis Guerra, Juan Gabriel and Celia Cruz and Tito Puente. 
Commissioner- Genera also suggested a night that would appeal 
to the Gay community perhaps featuring the Gay Men's Chorus 
and other stars such as Peter Allen, Bernadette Peters and 
Andrea Marcovicci. 



MINUTES OF MUSIC COMMITTEE -4- 11/22/91 



The idea of getting Linda Ronstadt as at a reduced fee was 
discussed . 

Commissioner LaRocca suggested a Local Talent Night with 
guests such as the Lamplighters and Gay Men's Chorus. He 
also suggested getting Natalie Cole back again. 

Commissioner Eichelbaum suggested Joan Baez and Linda 
Ronstadt. Judy Collins was also mentioned. 

Director Winship noted she had received 24 letters from the 
public requesting Michael Crawford. She asked Ms. Layman to 
investigate getting Mr. Crawford. Ms. Kinship asked Ms. 
Layman to let her know if there were reasons he could not be 
booked so she could respond to the requests. 

Commissioner Sklar said she had received letters indicating 
the desire for more multicultural events. 

Other suggestions were for Gospel /Spiritual music; South 
African music; Luther Van Dros; Barry White; Chanticleer 
with Linda Ronstadt; Johnny Mathis; Peter, Paul and Mary; 
Ben Vereen. 

A discussion was held on which events from last year should 
be repeated. The Commissioners requested that Natalie Cole 
be investigated. 

Mr. Kieser strongly recommended bringing Bernadette Peters 
back. Reaction to the suggestion was mixed. 

Commissioner Sklar departed the meeting cit 12:05. 



NEXT MEETING 

The next meeting of the Music Committee will be held on 
Tuesday, December 10 at 3:30 p.m. at the Arts Commission, 
Suite 70. 

At this meeting, the Symphony will bring back their initial 
investigations of the suggestions for- next year's Pops. 

The agenda will also include a discussion of future plans 
with El Paso and how they should be recognized. 

ADJOURNMEN T 

There being no further business, the meeting was adjourned 
at 12:10 p.m. 



Submitted by: 

Maya Rath, Administrative Assistant 



a 



DOCUMI 

DEC 6 1991 

SAN FRANCISCO 
PUBLIC ' 'RRARY 

SAN FRANCISCO^ ARTS COMMISSION 

« MUSIC COMMITTEE MEETING 
Taesdag^eifaer 10, 1991 3:30 pm 
25 Van Ness, Suite 70 Meeting Rood 



^AGENDA 



1. Approval of Minutes of 
November 22, 1991 Meeting 

2. Guest Artists - POPS 1992 
Discussion of preliminary 
Symphony inquiries. 

3. Schedule Follow-up Meeting 
in January. 

4. El Paso 

Discussion of future plans and 
recogni tion/ thanks . 

5. Unfinished Business 

6. New Business 

7 . Adjournment 



MCDEC9 1 . WPS 12.-4 .91 



Aio. 41 



5P 



•^MINUTES Of-' MEETING 
ARTS COMMISSION MUSIC COMMITTEE 
DECEMBER 10, 1991 
^^3:30 p.m. 
25 VAN NESS AVENUE, SUITE 70 



DOCUMENTS DEPT. 

RFC 3 1991 

SAW FRAUCiGGG 
PUBUC I '^RABY 



Present: Commissioner Vernon Alley, Chair 

Commissioner Robert LaRocca (dep. 5: (if) 
Commissioner Stanley Liehelbaum 



p . in . ) 



Staff: Joanne Chow Winship, Director of Cultural Affairs 
( a r r . 3:50 p.m.) 
Maya Rath, Administrative Assistant 

Symphony: John Kieser, Director of Operations 

Amy Layman, Assistant Director of Operations 
Patty Gessner, Director of Marketing I dep. 1:55) 
Sia Taylor, Public Relations (dep. 4:35) 
Ann Dabovieh, Associate Director- of Development 



Commissioner Alley called the meeting' to order at 3: 10 p.m. 

APPROVAL OF MINUTES OF NOVEMBER 22, 1991 MEETING 
Commissioner Alley called for the approval of the minutes of 
the November 22, 1991 Music Committee meeting. 

Moved: LaRocca 

Discussion: John Kieser and Amy Layman requested that In 
the discussion of Pops goals at the last meeting, it be 
noted that one of the goals mentioned was that of 
financially maintaining a symphony orchestra as stated in 
the City Charter. 

Consensus: Unanimous 

GUEST ARTISTS - POPS 1992 

John Kieser distributed an analysis showing the costs 
associated with only doing 8 Pops concerts vs. 9 concerts. 
The conclusion that the Symphony came to was that the net 
proceeds would be less by doing eight concerts instead of 
the usual n ine . 



Mr. Kieser and Ms. Layman distributed a list showing the 

status oJ the inquiries that had been made to (Kile for guest 
artists for next year's season. 



MINUTES OF MUSIC COMMITTEE 



-2- 



12/10/91 



The Committee decided to go through the list and eliminate 1 
names and keep those on that should be tint her pursued. The 
following was decided: 

Che t Atkins: Ms. Layman wil I do further research on him. 

Peter Al len : the Symphony felt he might not sell well by 
himself . 

Pan I Anka : fee too large. Do not pursue further. 

Harry Belafonte: Symphony was told he is not performing in 
1992. 

Burt Bacharach: performed the Pops in 1984. The Committee 
felt lie was more popular then than now. Will not pursue 
further . 

Joan B aez : Committee directed Ms. Layman to pursue further 
but to negotiate a lower fee. Fee quoted is too high. 

Tony Bennett: Committee felt he was overexposed and decided 
not to pursue further. 

Dave Brubeck: Committee wants to pursue and directed Ms. 
Layman to investigate where else he is performing in the 
area and to try and get him exclusively. It uas noted he 
was performing at Masson sometime this year, but Committee 
felt. that, the Pops was prior to this and people would come 
to hear him at Civic Auditorium first. 

Keit h Br i o n : has performed with the Pops in prior years. 
Symphony felt lie would do well for the Opening Night . 



Di rect 
1) i rec L 
noted 
ana t y s 
scenar 
W i n s h i 
I h at t 
S> mpho 
s t a I e d 
the S> 
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hip arrived at 3 : 5 p . m 
h i p an o v e r v i e w o f w ha t 
the second review of th 
in both the 8 concert 
Symphony fee remained 
ioned this. The Sympho 
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MINUTES OF MUSIC COMMITTEE -3- 12/10/91 



During the review of guest artists Director Winship 
questioned if Joan Baez would sell well. Mr. Kieser f eJ t 
she would but it was agreed that Patty Gessner would do more 
research . 

Johnny Cash: Ms. Layman will do more research on him and 
Country and Western night. 

Harry Connick, Jr.: he has indicated he is not interested. 

Cel ia Cruz : does not have any Symphony charts. 

Michael Feinstein: Committee felt he had been repeated 
already . 

Aretha Franklin: does not fly and is not interested. 

Juan Gabriel : has no symphony charts. 

Gatlin Brothers: Ms. Layman noted that next year was their 
Adios Tour or Farewell Tour and that this would attract a 
large audience. Ms. Layman will pursue further. 

Crystal Gayle: more research to be done by Symphony. 

Luis Guerra: Ms. Layman spoke to his personal manager who 
stated that he had no symphony charLs and was not 
interested . 

Grateful Dead: no symphony charts. 

Director Winship questioned if artists that don' I have 
symphony charts could still be hired if the expense for 
charting was paid for as was suggested by Andrea Marcovicci . 
Mr. Kieser stated that it is very difficult to try ami 
attract an artist when it's been indicated he/she is not 
interested. In addition, it's costly Lo do the orchestral 
arrangements. In the case of Andrea Marcovicci, Ms. Layman 
noted that her husband is the one who will most likely do 
her arrangements. 

James Ingrain and Patty Austin : the S y mp h o n y felt that Lhese 
two black artists would appeal to the younger audiences. 
Patty Gessner to investigate further. 

Cieo Lai ne and J ohn Dankwort h: Patty Gessner commented that 
these artists only sold 3,300 seats the Last time Lhe> were 
presented. Ms. Gessner to investigate further. 

was here three years ago. Committee decided 



Henry 


v ianc ini : 


not 


to 


pursue . 


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Committee did not want to pursue further. 



MINUTFS OF MUSIC COMMITTEE 



-4- 



12/10/91 



Andrea Marco v ice i 



it was noted thai Ms. Marcovicci is 



performing a WW II era show in New York. The Committee 
suggested the Symphony investigate the possibility oi' her 
doing a WW II revue for Pops. It was noted thai 
Commissioner Sklar had spoken with Ms. Marcovicci in New 
York and that Ms. Marcovicci would waive her fee If I lie A r l s 
Commission would pay to have symphony charts done for her. 

Be made 1 te Peters: the Committee agreed that the Symphony 
should ask her back for next year. 



Peter, Paul and Mary: 
interested . 



Ms. Layman stated they were nut 



Lou Raw! s : decision not to pursue. 

Linda Rons t ad t: the Symphony noted that Ms. Ronstadt's fee 
was high. Director Winship asked the Symphony* to ask Ms. 
Ronstadt to lower her fee if she knew that the proceeds were 
going to support Arts Education and suggested t licit all 
proceeds from a possible Ronstadt show won lei go towards such 
programs. Symphony will pursue. 

Ca rly Simon: Symphony noted she is not performing. 

Red Skel t on : Ms. Layman noted that he has a s>mphonj show 
and that he sold out at the Circle Star Jast April . 
Symphony to do more investigation. 

Smothe r s Brothers: Committee did not want them pursued 

further- . 

Mariheim S t eamrol le r : Symphony explained thai this yroup \.iis 
a popular new age group which might draw a Large and i (.Mice . 
Committee agreed that Symphony should pursue. 

Four Tops : the Symphony felt that this group should be 
asked back for a third year in a row. The Committee fell 
that this would not be successful. Commissioner LaRocca 
suggested that similar groups be investigated such as 
Manhattan Transfer and t he Pointer Sister's. Commissioner 
Alley suggested that the Symphony investigate Smoke> 
Robinson . 

The Committee did not want the Symphon.v to pursue harr.s 

White or- A inly Williams further. 

The Commission requested that the Symphony also report back 
on Natalie Cole and Michael. Crawford. 



Sia Taylor left the meeting at 4:35 p.m. 



MINUTES OF MUSIC COMMITTEE -5- 12/10/91 



Mr. Kieser distributed a status of several theme shows such 
as Dance Night and Children's Show. He requested 
suggestions for bands for Dance Night noting that all bands 
needed to be in good standi ng with the Union. Mr. Kieser 
suggested that the Minton band be moved into the main hall 
and the side halls have a Country and Western band and a 
Latin band. His goal is to decrease the costs of this 
evening and make it a community event. Mr. Kieser also 
commented that since there is no Black and White Bail this 
year, more people would be attracted to Dance Night. 

The Hodgers and Hammerstein concert was discussed. The 
Symphony informed the Committee that they are looking into 
hiring Jack Everly, principal conductor of the American 
Ballet Theater, as the conductor fox- this concert. Mr. 
Everly has access to music libraries that not everyone has 
access to and has his roots in Broadway . 

The Symphony stated it felt the quality of the Rodgers and 
Hammerstein concert needed to be improved. Mr. Kieser 
suggested using the San Francisco Symphony chorus instead of 
the Civic Chorale. The Commission noted that the Ci\ ic 
Chorale costs $1,500 and asked Mr. Kieser to quote a price 
for using the Symphony Chorus. Mr. Kieser will report hack. 

Director Winship suggested there were several other choruses 
in the community which should be looked into such as 
Chanticleer. The Symphony felt that Chant ic Leer was too 
small a group to sing with a symphony orchestra. Mr. Kieser 
commented that some choruses are difficult to involve in a 
professional production and recommended using a full scale 
chorus. Commissioner Eichelbaum suggested Looking into the 
Gay and Lesbian Chorus. 

Mr. Kieser informed the Committee that Raffi is onl> doing 
shows with environmental messages. The Disnej Show cost the 
L.A. Philharmonic $170,000 for 2 shows. Mr. Kieser will 
investigate if they can be contracted for less. 

Ms. Layman noted that the Sesame Street Show is only with 
Bob McGrath and not with any of the show's characters. She 
will investigate further as to how the show is done and its 
success. Mr. Rogers and Captain Kangaroo will also he 
researched. The Symphony suggested performing the 
children's show as a Sunday matinee. 

Patty Gessner departed at 4:55 p.m. 

SCHEDULE FOLLOW-UP MEETING IN JANUARY 

Maya Rath will schedule a follow-up meeting in January. 



MINUTES OK MUSIC COMMITTEE 



-6- 



12/10/91 



EL FA SO 

A discussion was held concerning future plans with EI Paso. 
Mr. Kieser felt thai it was necessary to satisfy t lie 
entertainment and public relations need o l' EI l J asu but also 
increase the net sponsorship by decreasing the number o I' 
complimentary tickets EI Paso received. Ann Dabov Lch fell 
El Paso would take less tables if the event itself was 
attracting the type of audience El Paso targets. 

Mr. Kieser suggested that the Arts Commission and the 
Symphony be co-applicants of the grant application. 
Director Winship stated the Arts Commission had been the 
sole applicant in the past and felt she wanted to maintain 
that role . 

The Symphony asked if the check from El Paso could be made 
out to the Symphony in order to avoid paying a fiscal lee. 
Director Winship stated there was a history to the El Paso 
relationship that she wanted to discuss with the Commission 
and the City Attorney prior to taking such action. 

The next step in the process is to talk with Naomi Lark in 

from El Paso and then have further discussions with El Paso 

during the first week in January to listen to their 
co nee rns . 

Director Winship asked if the Symphony could look into other 
sponsorships for Pops since the Symphony is offering support 
from their- Development Department. 

UNFINISHED BUSINESS 

There was no unfinished business. 

NEW BUSINESS 

There was no new business. 



ADJOURNMENT 

There being 
at 5:25 p . m 



no further business, the meeting was adjourned 



Submitted bv : 




Maya Hath 
Administrative Assistant 



SAN FRANCISCO.ARTS COMMISSION 

^MUSIC COMMITTEE MEETING 

Monday, January 6, 1992 2 pm - 3 pm 
25 Van Ness, Suite 70 Meeting Room 



OOCUWIENTS P£PT 

^AGENDA D!C 3 1 1991 

SkK FRANCI *& 
PUBLIC » "RRARV 

1. Approval of Minutes of 
December 10, 1991 Meeting 

2. El Paso - Preliminary Discussions 

3. Contracts for POPS - Discussion 

4. Guest Artists for 1992 - Discussion 

5. Next Meeting - January 22 
from 10 a.m. - 12 p.m. 

6. Unfinished business 

7. New Business 

8. Adjournment 



J AN 692 AG. WP ■ 1.2. 30.91 



470. ^ 7 

Win 



-SF 



^MINUTES OF MEETING 
ARTS COMMISSIOj^MUSIC COMMITTEE 
^jJANUART^, 1992 
2:00 p.m. 






25 VAN'NESS AVENUE, SUITE 70 



Present: Commissioner Vernon Alley, Chair 
Commissioner Barbara Sklar 
Commissioner Robert LaRocca (arr. 
Commissioner Stanley Eichelbaum 
Commissioner Dodie Rosenkrans 



DOCUMENTS ^— T, 

JAN 3 9 1992 

SAN FRANCISCO 
PUBLIC 1 RRARY 



2:10 p.m.) 



Staff: Joanne Chow Winship, Director of Cultural Affairs 
Maya Rath, Administrative Assistant 



Commissioner Alley called the meeting to order at 2:05 p.m. 

APPROVAL OF MINUTES OF DECEMBER 10, 1991 MEETING 
Commissioner Alley called for the approval of the minutes of 
the December 10, 1991 Music Committee meeting. 

Moved: Rosenkrans 



Discussion: Ms. Rath stated that the Symphony had contacted 
her regarding what they felt was an omission in the minutes. 
Symphony feels the minutes should state that correction to 
November minutes be that a goal of Pops is to financially 
support the San Francisco Symphony - not just to maintain a 
symphony orchestra. 

Ms. Rath informed the Committee that she had gone back to 
December's discussion and noted that the main point made by 
the Symphony was that they felt the goal of Pops is to 
maintain a symphony orchestra. At the end of that 
discussion, Mr. Kieser made a side comment that it was the 
San Francisco Symphony - but that was not the main point 
made and therefore was not included. 

Discussion ensued regarding City Charter. It was concluded 
that charter did not specifically refer to the San Francisco 
Symphony. Director Winship conferred with the City Attorney 
on this and found there was no evidence of anything in the 
records specifically referring to the San Francisco 
Symphony . 

Discussion took place regarding Symphony's role at Music 
Committee meetings. It was reminded that the Symphony can 
be a presenter of information at these meeting's but that 
these are Arts Commission committee meetings with the 
commissioners having the voting authority. 



MINUTES OF MUSIC COMMITTEE -2- 1/6/92 



Commissioner LaRocca arrived at 2:10 p.m. 
Consensus: Unanimous 



EL PASO - PRELIMINARY DISCUSSIONS 

Director Winship informed the Committee about the meeting 
she and Ms. Rath had with Naomi Larkin of Ei Paso. The 
meeting was primarily to introduce Ms. Larkin to the new 
Arts Commission administration. 

El Paso appreciated Commissioner Rosenkrans' offer to host a 
party in their honor. 

Discussion concerning El Paso's sponsorship and if El Paso 
would consider sponsoring another evening besides Opening 
Night when the public wants to get good seats. Discussion 
followed on whether Opening Night should have a big star 
attraction. It was noted that El Paso indicated it was 
important that the evening they sponsored have a big name 
star . 

The Music Committee decided an effort should be made to 
decrease the number of complimentary tickets given to El 
Paso on their night to increase the revenues. Commissioner 
Rosenkrans also suggested reserving tickets that El Paso 
normally would use to encourage people to buy tickets for 
entire Pops series. 

El Paso will set up a meeting in January which will include 
the Arts Commission and the Symphony to further discuss 
these issues. Commissioner Alley requested Ms. Rath to 
include El Paso on next Music Committee meetings' agenda. 

CONTRACTS FOR POPS 

Discussion was held regarding the San Francisco Symphony's 
contract with the Arts Commission. Director Winship did not 
understand the origins of certain clauses in the contract 
and will discuss these points with the Symphony. Director 
Winship stated she wished to be supportive of the San 
Francisco Symphony and wanted clarification on certain 
issues she felt were outstanding. 

A discussion was held concerning recent correspondences 
between Arts Commission and Symphony. Commissioner Alley 
will be sent copies of those correspondences. Director 
Winship stated that she had asked the Symphony to assist 
with fundraising for Pops concerts. 

Commissioner Sklar asked that Public Relations/Marketing be 
looked at this year. 



MINUTES OF MUSIC COMMITTEE -3- 1/6/92 



Discussion was held concerning having only 8 symphony 
concerts. The analysis the San Francisco Symphony 
distributed at December meeting showing the financials of 
doing 8 concerts vs. 9 was reviewed. 

Ms. Rath informed the Committee that requests for proposals 
had been sent out for the decorating of Civic Auditorium for 
the Pops concerts. Requests for proposals are necessary to 
comply with the Human Rights Commission. After proposals 
are submitted, it was recommended that Director Winship and 
Ms. Rath review and select the top candidates and that final 
selection will be made by the Music Committee using a 
scoring sheet . 

GUEST ARTISTS 

Ms. Rath informed the Committee that a request was made to 
the Symphony to book Andrea Marcovicci as soon as possible. 
This was done with Commissioner Alley's and Sklar's 
approval. Amy Layman is currently investigating orchestra 
charts that were made for Ms. Marcovicci and used by the 
Napa Symphony. 

It was noted that the chorus issue is to be discussed at the 
next Music Committee meeting on January 22 with the 
Symphony. Symphony will bring the cost of using its Chorus 
to the next meeting. 

The Music Committee will meet again after the full meeting 
with the Symphony on January 22. 

NEXT MEETING 

The next Music Committee meeting will be on January 22, 1992 

from 10 a.m. to 12 p.m. 



UNFINISHED BUSINESS 

There was no unfinished business. 

NEW BUSINESS 

There was no new business. 

ADJOURNMENT 

There being no further business, the meeting was adjourned 

at 3:05 p.m. 



Submitted by: 



WlA&act ^kbcXJ- 



Maya Rath 
Administrative Assistant 



SAN FRANCISCO ARTS COMMISSION 

^MUSIC COMMITTEE MEETING 
Wednesday ^January 22, 1992 10 am - 12 pin 
25 Van 'Ness, Suite 70 Meeting Room 



^AGENDA 



1. Approval of Minutes 

2. El Paso - Further Discussions 

3. Guest Artists for 1992 
Symphony Report 

4. Decorations - Discussion 

5. Next Meeting 

6. Unfinished business 

7. New Business 
S. Adjournment 



DOCUMENTS DEPT. 

\m 2 i 1992 

SAW FRANCiSCO 
PUBL WRY 



'AN: ' ; ; Wl ' 1.1 I, r r,: 






**• 



! 



I^aj°i2 



•<^flINUTES OF MEETING 
ARTS COMMISSIONL^USIC COMMITTEE 
JANUARY^ 22, 19 92 
>^10:00 a.m. 
25 VAN NESS AVENUE, SUITE 70 



^ 



DGGUMENXS DEPT. 

Present: Commissioner Vernon Alley, Chair 

Commissioner Barbara Sklar jiU J fy $92 

Commissioner Robert LaRocca 

Commissioner Stanley Eichelbaum SAN FRANCISCO 
Commissioner Daniel Genera PUBLIC I JQRARV 



Staff: Joanne Chow Winship, Director of Cultural Affairs 
Maya Rath, Assistant to the Director 

Symphony: John Kieser, Director of Operations 

Amy Layman, Assistant Director of Operations 

Commissioner Alley called the meeting" to order at 10:12 a.m. 

APPROVAL OF MINUTES OF JANUARY 6, 1992 MEETING 

Commissioner Alley called for the approval of the minutes of 

the January 6, 1992 Music Committee meeting. 

Moved: LaRocca 

Consensus: Unanimous 



EL PASO - FURTHER DISCUSSIONS 

John Kieser and Amy Layman arrived at 10:13 a.m. 

Director Winship informed the Committee that the meeting 
with El Paso will be held on February 18, 19 92 at noon in 
their downtown offices. The Symphony will inform Director 
Winship on who will be attending from their staff. Director 
Kinship and Commissioners Alley and LaRocca will attend. 
Other Commissioners should inform Director Winship if they 
w ish to attend. 

A discussion was held concerning El Paso and their issues. 
It was noted that El Paso wants a big name star. Program 
and guest artist are very important this year to El Paso. 
Commissioner Sklar asked if we could encourage El Paso to 
sponsor another night besides Opening Night so that more 
tickets would be available to the general public for this 
evening which would encourage more people to subscribe to 
the entire Pops season. Director Winship thought that El 
Paso would be open to discussions about taking less 
complimentary tickets for their evening. 



MINUTES OF MUSIC COMMITTEE -2- 1/22/92 



Mr. Kieser said that historically, Opening Night has done 
well without a big name artist. 

The Symphony distributed a tentative schedule for the 3 
weeks Pops season for the Committee's review. Two (2) 
scenarios for a season schedule were reviewed. 

GUEST ARTISTS - 1992 

Ms. Layman noted that she had discussions with Andrea 
Marcovicci about performing her Love Songs for WW II. Ms. 
Layman also noted that she checked with the Napa Symphony 
about Ms. Marcovicci 's orchestral charts and was told that 
they were a little sparse but otherwise fine. Ms. 
Marcovicci is scheduled to perform with the Santa Rosa 
Symphony in July for an Aids Benefit. The Symphony felt it 
was important that Ms. Marcovicci have exclusivity so that 
ticket sales will be high. Commissioner Sklar commented she 
felt Ms. Marcovicci could discuss the situation with Santa 
Rosa and work something out since her first priority is to 
perform at the Pops. 

Discussion was held about inviting guest artists back 
immediately for the next season. It was recommended that 
both the Arts Commission and the Symphony discuss this on a 
case-by-case basis. Ticket sales for each artist should be 
reviewed prior to making a committment to anyone. 

Ms. Layman recommended bringing Eernadette Peters back. She 
is quoting the same fee as last year. 

The Symphony recommended bringing the Four Tops back as 
well, noting that the popularity of the movie "My Girl" 
could lead to increased ticket sales. 

Ms. Layman discussed hiring Crystal Gayle for the Country 
and Western Night saying she had contacted several sources 
who recommended her as having the most cross over appeal of 
any Country and Western singer. Commissioner Sklar agreed 
that since this was our first attempt at a Country and 
Western evening, the guest artist should be one that 
attracts a wide audience. , 

Ms. Layman met with Dave Brubeck and was somewhat concerned 
about his saleabi 1 it y r but noted he has sold out in Concord. 
The fee quoted was a good one and the Symphony Marketing 
department felt comfortable that he could be easily 
promoted . 



MINUTES OF MUSIC COMMITTEE -3- 1/22/92 



Discussion was held about Rodgers and Hammerstein concert. 
The Symphony is recommending Jack Everly as the conductor 
for this event but stated their concern with the Civic 
Chorale. The fee for using the San Francisco Symphony 
Chorus for this performance is $8,000 which the Music 
Committee felt was high. The Symphony noted that a minimum 
of 80 voices should be used for this concert. It was 
decided to leave the choice of chorus open at this time and 
to inform Civic Chorale that the Arts Commission/San 
Francisco Symphony is considering other choruses because of 
both party's concern with the artistic quality of the Civic 
Chorale. 

Linda Ronstadt is interested in performing at the Pops. The 
Symphony will approach her about reducing her fee and asked 
the Arts Commission for literature on their educational 
programs. A discussion was held about having Ms. Ronstadt 
perform her Mexican songs to attract the Latin community 
without using the symphony on the second half. The Symphony 
stated that because these are symphonic pops concerts, the 
symphony should perform in both halves of the concert so it 
isn't viewed as the warm up act for the main event. 

It was decided to investigate her performing both halves, 
some pieces with or without the symphony in both halves. It 
was also agreed that there should be a night to focus on 
Spanish or Latin music. Discussion was held about Vicki 
Carr. Commissioner Genera felt she would attract an older 
or middle aged crowd but would do well. 

It was agreed that the Symphony should approach Linda 
Ronstadt first and have Vicki Carr as a back up. Discussion 
ensued about perhaps booking both for different evenings. 

Ms. Layman discussed Patti Austin and James Ingram noting 
they would bring in a younger Black audience. Ms. Layman 
will run off tapes of their music and send to the Commission 

f o r their' revie w . 

The Symphony recommended doing one night of all Tchaikovsky 
music. Ms. Rath suggested doing an all-Gershwin night and 
getting United Airline's sponsorship since Rhapsody in Blue 
is their theme song. This will be discussed and pursued 
further . 

Mr. Kieser recommended Keith Brion and his John Philip Sousa 
music for the Opening Night noting it had done well in the 
past. It was recommended that El Paso be contacted to see 
if they would agree to another night besides Opening Night 
before a non-star status guest artist was booked for this - 
evening. Director Winship will contact El Paso to see if 
they would be interested in Dave Brubeck. 



MINUTES OF MUSIC COMMITTEE -4- 1/2 2/92 



Dance Night was discussed. Symphony suggested Peter Minton 
as the headline band noting that he has a large following. 
Ms. Rath mentioned she had received a suggestion to have a 
Cajun Zydeco band for this evening as well. She will 
investigate local union cajun zydeco groups. Country and 
Western bands and Mambo were also discussed. Commissioner 
Genera will pursue this further. It was noted that all 
groups needed to be in good standing with the Union. 
Director Winship suggested that audiences be encouraged to 
dress according to themes for Dance Night. 

Committee and Symphony both felt that Natalie Cole was 
overexposed in the Bay Area and not to pursue further. 

Mannheim Steamroller was discussed. Ms. Rath suggested that 
a Christmas Pops concert with Mannheim Steamrollers be 
considered in the future. 

Childrens Show was discussed. It was concluded that the 
Summertime would be a difficult time to attract a young 
audience because of vacation and that the Childrens show be 
tabled for the time being. 

Commissioner Eichelbaum departed at 11:50 a.m. 

Final decision was to make firm offers to Linda Ronstadt or 
Vicki Carr, Dave Brubeck, Andrea Marcovicci and Crystal 
Gayle. This group of artists are the top choices for next 
year's Pops. The 4 Tops should also be booked and 
Bernadette Peters should be considered as a second priority. 

Remainder of performances will include Opening Night, Dance 
Night, all-classical evening and Rodgers and Hammerstein. 

Ms. Layman will contact artists tomorrow and check on their 
specific schedules and dates and report back at the next 
meet ing . 

Ms. Rath suggested that Conductor- John Williams be contacted 
to conduct future Pops concerts since he is departing the 
Boston Pops next year and his home is in Los Angeles. 

DECORATIONS 

Ms. Rath asked the Committee for input on decorations for 
Civic noting that many proposers had inquired if they should 
decorate around a specific theme. Past themes were 
discussed but it was concluded that decorations should be 
festive and have an impact on the audiences. 



MINUTES OF MUSIC COMMITTEE -5- 1/22/92 



NEW BUSINESS 

Director Winship informed the Symphony that all departments 
had been asked to cut 10% from their budgets and that the 
Arts Commission has been informed that the Municipal 
Symphony allocation is not immune from this request. Mr. 
Kieser will inform symphony executives about this situation 

NEXT MEETING 

The next Music Committee meeting will be on February 19, 

1992 from 2 p.m. 

UNFINISHED BUSINESS 

There was no unfinished business. 

ADJOURNMENT 

There being no further business, the meeting was adjourned 

at 12:18 p.m. 



Submitted by 



'. '\Ao-dcx-fiuzA 



Maya Rath 

Assistant to the Director 



<r 



1 



S 



SAN FRANCISCO ARTS COMMISSION 

^MUSIC COMMITTEE MEETING 
Kednesday^bruary 19, 1992 2 pi - 4 pi 
25 Vaiflfess, Suite 70 Meeting Eooi 



AGENDA 



DpCUJWjENTS r 

FEB 1 9 )992 

SAN FRANCISCO 
HJ8UC V'rjRARY 



1. Approval of Minutes of 
January 22, 1992 Meeting 

2. El Paso - Opening Night 
Discussion 

3. Guest Artists for 1992 
Finalize Artists and Dates 

4. Civic Auditorium Contract 

5. Decoration Proposals 

6. Next Meeting 

7. Unfinished business 

8. New Business 
8. Adjournment 



FEB192AG.WPS 



2/13/92 




Present 



Sp 



^"MINUTES OF MEETING 
ARTS COMMISSIO^iUSIC COMMITTEE 
^ ! ^FEBRUARY'l9, 1992 
2:00 p.m. 
25 VAN NESS AVENUE, SUITE 70 QQCUIVJENT 



Commissioner Vernon Alley, Chair 
Commissioner Stanley Eichelbaum 



1101 

SAN 
PU8UC ' IBRJ 



Staff: Joanne Chow Winship, Director of Cultural Affairs 
Maya Rath, Assistant to the Director 

Symphony: Amy Layman, Assistant Director of Operations 

Commissioner Alley called the meeting to order at 2:15 p.m. 
There was no quorum for this meeting. 

APPROVAL OF MINUTES OF JANUARY 22, 1992 MEETING 

Commissioner Alley noted the minutes of the January 22, 1992 
Music Committee meeting did not need any corrections but there 
could be no approval of the minutes because there was no quorum 



EL PASO - OPENING NIGHT 

A discussion was held regarding the meeting on February 18 with 
El Paso which was attended by both the Arts Commission and the 
Symphony. It was noted that the proposal given to El Paso was to 
have Keith Brion with an all-American music program for Opening 
Night sponsored by El Paso. Other options given to El Paso were 
for Andrea Marcovicci and Vikki Carr. It was also suggested that 
El Paso get less complimentary tickets to this year's event in 
order to let more of the general public have access to this 
event . 



Ms. Layman asked when El Paso would be getting back to us. She 
mentioned that Keith Brion' s manager had called her to let her 
know he is being asked to conduct in Denver on July 16 - the same 
night as the Pops Opening Night. She will ask Mr. Brion' s 
manager if his time in Denver can be moved to the 17th but if 
not, she asked about the possibility of having Opening Night on 
July 15. 

This was discussed. There was some concern raised regarding how 
El Paso would view the move of Opening Night to a Wednesday 
rather than the traditional Thursday. Other than this issue, 
there was no concern about moving the date to July 15. 

Ms. Rath will contact Naomi Larkin to ask when EL Paso might be 
getting back to the Commission with a response to the proposal 
made. She will let them know that we need an answer as soon as 
possible so that we can proceed with the planning of the 
remainder of the season. 



MINUTES OF MUSIC COMMITTEE -2- 2/19/92 



GUEST ARTISTS 

Ms. Layman stated that Andrea Marcovicci has accepted the offer 
to perform with the Pops on either July 17 or 18. She has not 
yet informed Ms. Marcovicci about the possibility of performing 
on Opening Night and will wait until El Paso gets back with an 
answer before she raises the issue with Ms. Marcovicci. 

Dave Brubeck is scheduled to perform on Friday, July 24. 

Ms. Layman is trying to get Bernadette Peters - trying for the 
25th commenting she didn't want to put all vocalists into one 
week. Director Winship noted that vocalists could be booked 
close together since people probably wouldn't go to all the 
vocalists but would rather go to hear different kinds of acts on 
each week. 

Ms. Layman informed the Committee that the 4 Tops may not be 
available at all this year for the Pops. Ms. Layman recommended 
that if the Tops cannot do August 1 closing night, Bernadette 
Peters should be scheduled for that evening in order to have a 
strong closing. 

Commissioner Alley stated that if the Tops weren't available, 
some other group or talent of that caliber with appeal to the 
young audiences should be considered. 

Crystal Gayle will be scheduled during the first week, possibly 
on July 18 which met with the Committee's approval. 

Ms. Layman noted that a letter has been sent to Linda Ronstadt 
along with Arts Commission information inviting her to perform at 
the Pops. She will not consider anything until she completes her 
dates with the Orpheum in the next couple of weeks. 

Director Winship raised concern about the time factor for getting 
Ms. Ronstadt 's answer and how that would affect our ability to 
book other artists in the meantime. Ms. Layman said she would 
still go ahead with booking other artists. 

Ms. Layman is looking for another Motown group but they don't 
have symphony charts. Ms. Rath raised Patti Austin/ James Ingram 
as a possibility. She and Ms. Layman went to see Ms. Austin at 
Kimball's where her shows were sold out. Ms. Layman felt we 
shouldn't close the door on this suggestion if some of the other 
things don't work out. 

Commissioner Alley directed Ms. Layman to pursue this option. 
Ms. Layman noted that their price was quoted at $40,000 but she 
felt confident she could get that down. 

Ms. Rath commented that she felt the series we currently had 
needed a headline like Austin/Ingram to give it another big name. 



MINUTES OF MUSIC COMMITTEE 



-3- 



2/19/92 



CIVIC AUDITORIUM CONTRACT 

Ms. Rath will need a motion to enter into a contract with Civic. 
Terms are same as in prior years - either $27,000 or 10% of gross 
receipts whichever is greatest. 

Civic is available to load-in on July 14 and load-out is 
scheduled for Sunday, August 2. Ms. Layman requested if the 
load-out could be moved to Monday, August 3 to save crew costs. 
Ms. Rath stated she had inquired about this and that the answer 
was that the load out could only occur on Sunday. Ms. Rath will 
double check with Civic Auditorium and get back to Ms. Layman. 

Ms. Rath will write up a motion that Commissioner Alley will 
present at the full Commission meeting in March. 

Ms. Rath explained she had been investigaing Cajun/Zydeco bands 
for Dance Night. She has found good talent with a large 
following but none of the bands are members of the local union. 
Commissioner Alley emphasized the importance of hiring only union 
bands for the Pops. 

Ms. Rath also recevied the name of a Mambo band from Commissioner 
Genera today which she gave to Amy Layman to further investigate. 

DECORATIONS 

Ms. Rath commented she has to date received 7 proposals from 
decorators and that Mr. Liikala will also be submitting his 
proposal by the end of the week. 

Ms. Rath suggested that she and Joanne go through the proposals 
and then bring the top 3-4 finalists to the Music Committee to be 
scored. The Human Rights Commission will then add preferential 
scoring for MBE and/or WBE . Ms. Rath distributed suggestions for 
scoring the proposals which met with everyone's approval. 

Ms. Rath also stated that she wanted Jim Nagle and his crew at 
Civic Auditorium to review the finalist's proposals to ensure 
that the proposals are, in fact, feasible. 

NEW BUSINESS 

There was no new business. 

NEXT MEETING 

The next meeting will be on March 13, 1992 at 3 p.m. 

UNFINISHED BUSINESS 

There was no unfinished business. 

ADJOURNMENT 

There being no further business, the meeting was adjourned at. 

3 : 10 p.m. 



Submitted by: 

) 



ik 



Rath 



Maya 

Assistant to the Director 



// MINUTES OF/MEETING 

ARTS COMMISSION MUSIC COMMITTEE 
/MARCH 13, 1992 
/ 3:00 p.m. 
25 VAN NESS AVENUE, SUITE 70 



BOQliMBNHS DEPT. 



Present 



Staff 



Commissioner Vernon Alley, Chair 
Commissioner Stanley Eichelbaum 
Commissioner Dodie Rosenkrans 

Commissioner Robert LaRocca (arr. 3:20 p.m. ) 
Commissioner Daniel Genera (arr. 4:10 p.m.) 



Joanne Chow Winship, Director of Cultural Affairs 
Maya Rath, Assistant to the Director 



apr i m\ 

SAN FRANCsSCO 
PUBLIC LIBRARY 



Symphony: Amy Layman, Assistant Director of Operations 

Civic Auditorium: Jim Nagle and Scott Bever 

Commissioner Alley called the meeting to order at 3:05 p.m. 

DECORATIONS 

Ms. Rath instructed the Committee how to score the decoration 
proposals for Civic Auditorium for the 1992 Pops series. She 
stated she consulted with the Human Rights Commission on the 
scoring and emphasized that the scoring should be on the product 
presented and not on the presentation itself. According to HRC , 
there should be no discussion of each presentation. Scoring is 
to be done individually. Also, price is a negotiable item and 
should not be scored. 

Four proposals for the decorating of Civic Auditorium for the 
1992 Pops concerts were heard. The finalists were in order of 
presentation: Sausa Productions, Balloon Madness, Event Elan and 
Special Events of San Francisco. Commissioner LaRocca arrived at 
3:20 p.m. after the first presentation by Sausa Productions and 
therefore did not score this proposal. 



After the propo 
to hand in thei 
there could be 
informed him th 
Human Rights Co 
Committee expre 
that discussion 
the proposals, 
themes of the p 
understanding o 
discussion . 



sals were he 
r scoring sh 
any discussi 
at the instr 
mmission did 
ssed their f 
was necessa 
Commissione 
resentations 
f each propo 



ard, Ms. Rath requested the Committee 
eets. Commissioner LaRocca asked if 
on amongst the Committee. Ms. Rath 
uctions she had received from the 

not allow for any discussion. The 
rustration with this process and felt 
ry in order to better assess each of 
r LaRocca reviewed the different 

to clarify the Committee's 
sal. After this, there was no further 



Commissioner Genera arrived at 4:10 p.m. 



MINUTES OF MUSIC COMMITTEE -2- 3/13/92 



Ms. Rath informed the Committee that El Paso will be sponsoring 
Opening Night again this year and has decided upon Keith Brion 
and an All-American evening for this event. Opening Night will 
be Wednesday, July 15 rather than the usual Thursday night 
opening because of Keith Brion's availability. She also informed 
the Committee that the last concert of the Pops was Saturday, 
August 1 and because Civic had rented out the hall as of 7:30 
a.m. the following morning, the load-out of Civic would have to 
be done entirely after the Saturday night concert. She asked 
Scott Bever what this would do to crew costs. Mr. Bever stated 
that costs for the load-in and load-out themselves would be 
higher than in the past but because the shows in this year's 
series were less complicated technically than last year, he felt 
that total crew costs would be the same as last year. 

Commissioner Alley thanked Jim Nagle and Scott Bever for their 
participation in the meeting. Mr. Nagle and Mr. Bever departed 
at 4:15 p.m. 

APPROVAL OF MINUTES OF JANUARY 22, 1992 MEETING 

Commissioner Alley called for the approval of the minutes of the 
January 22, 1992 Music Committee meeting which were not approved 
at the last meeting because there was no quorum. 

Moved: LaRocca 
Consensus: Unanimous 

APPROVAL OF MINUTES OF FEBRUARY 19, 1992 MEETING 

Commissioner Alley called for the approval of the minutes of the 

February 19, 1992 Music Committee meeting. 

Moved: Genera 
Consensus: Unanimous 



GUEST ARTISTS - 1992 

Ms. Layman distributed a draft of a schedule and reported the 
following : 

Keith Brion is confirmed for El Paso's Opening Night on July 15. 

Andrea Marcovicci is also confirmed for Friday, July 17. 

Vikki Carr is on hold for July 18. 

Country & Western Night - Crystal Gayle accepted an offer for 3 
nights at Masonic and is no longer available for the Pops. Ms. 
Layman has a hold on Chet Atkins for Wednesday, July 22. 

Dave Brubeck is confirmed for Friday, July 24. 

Bernadette Peters is confirmed for Saturday, July 25. 



MINUTES OF MUSIC COMMITTEE -3- 3/13/92 



Rodgers and Hammerstein is being suggested for Wednesday, July 29 
and Dance Night for Friday, July 31. 

Four Tops are confirmed for August 1. 

Ms. Layman informed the Committee that Vikki Carr just won a 
Grammy for her Latin album. Ms. Layman felt that Vikki Carr 
should be booked even though the Committee is still awaiting a 
response from Linda Ronstadt for a Latin night. The Committee 
unanimously favored booking Ms. Carr immediately. 

Ms. Winship stated that if Ms. Ronstadt does respond favorably to 
the Committee's request to perform the Pops that perhaps another 
concert is considered. 

Other options for Country and Western artists with symphony 
charts were discussed. The Committee felt strongly about having 
a Country and Western night. Ms. Layman recommended pursuing the 
Gatlin Brothers with Chet Atkins as a back-up. The Committee 
decided that Ms. Layman try and get the Gatlin Brothers at a cost 
not higher than $32,000. If they are not available for that 
price, then Chet Atkins should be pursued. 

It was noted that James Ingram and Patti Austin would not be on 
the schedule this year since the Four Tops have accepted the 
offer to perform. 

Ms. Layman informed the Committee that Dave Brubeck would like to 
perform both halves of the concert. The Committee responded 
favorably . 

Ms. Layman has not committed to Civic Chorale for Rodgers and 
Hammerstein and she informed Evan Whalon's manager that another 
conductor might be employed for this concert. 

Concern over the artistic quality of Civic Chorale was discussed. 
One option mentioned was to invite the Civic Chorale back this 
year because of the time factor but to let them know their 
performance will be scrutinized this year for quality. 

Director Winship suggested that we continue to look at other 
choruses such as the Gay and Lesbian Chorus. Commissioner 
Eichelbaum strongly suggested Chanticleer. Ms. Layman noted the 
music needed 4 part harmony with female voices and the size of 
the chorus was an issue. 

Commissioner Alley expressed concern that the Civic Chorale be 
informed of the Committee's deliberations. He said it was 
important that Civic Chorale be given some kind of indication 
that their performance this year was not definite because of the 
long history the Arts Commission had with Civic Chorale. It was 
noted that Ms. Rath had a frank conversation with Civic Chorale 
letting them know that concerns about artistic quality were 
raised and that the Committee is considering other options. 



MINUTES OF MUSIC COMMITTEE -4- 3/13/92 



It was decided that Ms. Layman and Ms. Rath investigate other 
chorus, particularly the Gay and Lesbian Chorus and Chanticleer. 
Based on this, a decision will be made as to whether to hire 
Civic Chorale for one more year. 

Ms. Layman noted that because of the way the guest artists were 
booked this year, it left one slot available for either Dance 
Night or all-Classical evening. It was decided that it would be 
Dance Night. The Committee felt Dance Night has become 
increasingly popular but should be monitored carefully. Peter 
Minton will be the lead band in the main hall. A Latin band was 
suggested by Commissioner Genera for one side room which Ms. 
Layman is following-up on. Ms. Rath has investigated several 
Cajun-Zydeco bands in the area but noted that none are union 
members. Commissioner Alley stated that union membership is a 
prerequisite to performing at the Pops. It was noted that one 
band, Queen Ida's son, Freeze, is a union group but his music is 
more commercial than authentic cajun-zydeco . This group still may 
be pursued. Commissioner Alley emphasized that Dance Night 
needed a variety in the different bands. 

Commissioner Genera emphasized to the Committee that he would 
help in the marketing of Vikki Carr and work with Ms. Rath and 
the Symphony on approaching several community Latin publications 
for publicity. 

POPS PRINTED PROGRAM 

Ms. Layman informed the Committee that Symphony Marketing 
Director Patty Gessner has approached Stage Bill about producing 
a give-away brochure. Stage Bill has, for the first time, been 
open to this suggestion. 

Ms. Rath asked for direction from the Committee as to if the 
program should be free or sold to the public. Commissioner Alley 
felt that charging $1 for a program was not unreasonable. The 
charge should not be higher than $2. Commissioner Alley asked 
Ms. Layman and Ms. Rath to discuss. 

MEMBERSHIP IN WESTERN ALLIANCE OF ARTS ADMINISTRATORS 

Ms. Winship recommended that the Commission become a member of 
Western Alliance of Arts Administrators, a regional organization 
that provides services to presenting organizations, artists and 
artist managers. They sponsor an annual conference that 
showcases performing artists and examines issues of presenting, 
contracting, presenter/artist relations and negotiations. 

Motion to approve the Arts Commission's membership in the Western 
Alliance of Arts Administrators. 

Moved: LaRocca 
Consensus: Unanimous 



MINUTES OF MUSIC COMMITTEE 



-5- 



3/13/92 



NEXT MEETING 

Ms. Layman noted that the Symphony would be on tour on April 20 

for 3 weeks. 

It was concluded that no meeting would be scheduled at this time 
but that Ms. Rath would provide the Committee with updates and 
would call a meeting if necessary. 

UNFINISHED BUSINESS 

There was no unfinished business. 

NEW BUSINESS 

Commissioner LaRocca reported on a meeting he had with an artist 
manager who made some recommendations for guest artists for 
future years. Commissioner LaRocca will give names to Ms. 
Layman . 

ADJOURNMENT 

There being no further business, the meeting was adjourned at 

5:20 p.m. 



Submitted by: 



L M&iou&cdtt* 



Maya Rath 

Assistant to the Director 



ty and County 
.an Francisco 




Van Ness Avenue 
f te 240 

n Francisco. CA 94102 
15)554-9671 
IX #621-3868 



vYOR 

ank Jordan 



SAN FRANCISCO ARTS COMMISSION 

MUSIC COMMITTEE MEETING 

Monday, April 27, 1992 3:30 pi 

25 Van Ness, Suite 70 Meeting Room 



iMMISSIONERS 
bara Sklar 

ncy Boas 

non Alley 

nley Eichelbaum 

niel Genera 

•\% Healy 

in Kriken 

serf F. LaRocca 

inny Urn 

alia Mesa-Bains. Ph.D. 

Y. Okamoto 

die Rosekrans 



DFFICIO MEMBERS 

sldents of the 
j Arts Museum 
ary Commission, 
ining Commission, 
creation and Park 
nmlssion 



ECTOR OF 
JURAL AFFAIRS 
nne Chow Winship 



X3RAMS 
Festivals 
c Art Collection 
c Design Review 
ghborhood Arts 
>S Symphony Concerts 
lie Art Program 
et Artists Licenses 



s430 

e-Local Partnership 

554-9677 
^ louse 
I 554-9679 



V Commission Gallery 
l! Srove Street 
I 554-9682 



'A 



AGENDA 



1. Approval of Minutes of Match 1j>, 1992 

2. Guest Artists for 1992 
Final Report 

3. Review of Preliminary budget 

4. Discussion of Ticket Prices 

5. Decorations - Discussion 

6. Contract Approvals 

7. Complimentary Ticket Policy 

8. Next Meeting 

9. Unfinished business 
9. New Business 

DOCUMEN 

: 2 2 1992 

OAN FRAIMG!9©9. 



if-'RI '-'AG. WF 






^ i 



Ml 



S.P- 



^MINUTES OF MEETING 
^ART COMMISSION MUSIC COMMITTEE 
APRIL 27, 1992 
3:30 p.m. 
25 VAN NESS AVENUE, SUITE 70 



DOCUMENTS DEPT 

M4V2 9I992 

SAN FRANCltCO 



Present: Commissioner Vernon Alley, Chair 
Commissioner Stanley Eichelbaum 

Commissioner Robert LaRocca (arrived 3:40 p.m. ) 
Commissioner Dodie Rosekrans 

Staff: Joanne Chow Winship, Director of Cultural Affairs 
Maya Rath, Assistant Director 

Commissioner Alley called the meeting to order at 3:35 p.m. 

APPROVAL OF MINUTES OF MARCH 13, 1992 

Commissioner Alley called for the approval of the minutes of the 
Music Committee meeting of March 13, 1992 

Seconded: Rosekrans 
Consensus: Unanimous 



GUEST ARTIST FOR 1992 

Ms. Rath distributed a sheet explaining the final guest artist 
line up for the 1992 Pops series noting that Civic Chorale will 
again be performing the Rodgers & Hammerstein evening with Evan 
Whallon conducting. She also noted that a Cajun Zydeco band and 
Latin balsa band had been booked for Dance Night. 

The Committee reviewed the list. Director Winship commented that 
the Symphony would like Commissioner Genera's assistance in the 
marketing of Vikk.i Carr. Ms. Rath informed the Committee that 
Commissioner Genera had committed to helping with marketing this 
concert to the Latin community. She will follow up with 
Commissioner Genera to generate a firm marketing plan. 

Commissioner Eichelbaum requested that more neighborhood 
newspapers be targeted this year for advertising of the Pops 
concerts rather than just the big newspapers. 

Commissioner LaRocca arrived at 3:40 p.m. 

REVIEW OF PRELIMINARY BUDGET 

Ms. Rath distributed a sheet which showed 1991 Pops concert 
budgeted and actual expenses alongside this year's preliminary 
budget submitted to the Art Commission by the Symphony. 



-2- 



It was noted that the Symphony was requesting close to a 6% 
increase in the Symphony Fee for the Pops this year while the 
increases for the last two years had only been 4%. Commissioner 
Alley noted that the symphony musicians' base pay increase had 
only been 4% this year and felt that the increase should not be 
more than 4%. 

Other expenses were discussed including the issue of concert 
overtime. Director Winship read to the Committee from a letter 
she had received from the Symphony along with the budget proposal 
explaining that concert overtime was a cost of production which 
the Symphony felt the Commission should pay for. Commissioner 
Alley felt that rehearsal overtime with advance approval by the 
Commission was not out of line but that the Symphony had control 
of concert overtime and it should not be paid for by the 
Commission. The Committee concurred. 

It was noted that the Symphony was predicting an increase in the 
City Allocation based on past year's experience. Ms. Rath noted 
that last year's increase in the City Allocation was minimal 
compared to other years. She noted that the allocation is based 
on the property tax assessment and because of the property tax 
values, will probably not increase at the high rates it had in 
the past. Last year's City Allocation only increased by 
approximately $25,000 from the prior year and Ms. Rath felt that 
this same dollar increase should be used, to project next year's 
fund . 

It was also noted that the Symphony's budget included a 
substantial increase in revenues for the sale of printed 
programs. Director Winship noted that this increase was due to 
the Symphony's recommendation that the program price be raised 
from $1 to $2. A discussion was held over this issue. The 
Committee felt that $2 was too much to charge for the program and 
recommended that the price be held to $1. Suggestions were made 
on how to keep the production of the program down. 

TICKET PRICES 

Commissioner Alley informed the Committee that the Symphony had 
recommended a price increase for the 1992 series a few weeks 
before their printing deadline. Director Winship commented that 
she had requested a projected expense budget from the Symphony to 
explain why the ticket price increase was necessary noting that 
this information was necessary in order for the Committee to make 
an informed decision. 



-3- 



Because this information was not provided by the Symphony, the 
Committee decided to not increase ticket prices this year. This 
was conveyed in writing to the Symphony. Commissioner Alley 
informed the Committee that the Symphony had responded to this 
with a letter to Director Winship explaining that they felt the 
ticket price increase was necessary and were going to proceed 
with the increase regardless of the Music Committee's decision. 
Commissioner Alley emphasized that the Symphony had to this point 
still not submitted a projected expense budget to substantiate 
their request for a ticket price increase. They submitted a 
budget to Director Winship only after their letter stating their 
intention to move ahead with the increase. 

Commissioner Alley expressed his dismay at how this situation was 
handled and made the point that the Music Committee is Lhe one 
who decides and votes on such issues and that the Symphony is 
invited to Music Committee meetings but has no vote on such 
issues . 

Commissioner Alley also quoted from the Charter 3.601 stating 
that the role of the Commission is to supervise and control the 
expenditure of all appropriations made by the board of 
supervisors for music and the advancement of art or music. 

Commissioner Eichelbaum commented that the decision of whether or 
not to raise ticket prices was an important one that should not 
be made at the last minute. 

Commissioner Alley stated he felt that the focus of the Pops was 
to make the concerts affordable and accessible to as much of the 
general public as possible. He informed the Committee of an 
informal meeting he had along with Commissioner- LaRocea and 
Director Winship with John Kieser and Amy Layman. At that 
meeting, it was suggested that as a compromise, all balcony seats 
remain constant at last year's levels. 

Director Winship stated that since that time, she had discussed 
this scenario with Patty Gessner, Director of Marketing at the 
Symphony, who projected that doing this would cost $11,000 of 
revenues . 

Capacity and percentages sold of each section of Civic Auditorium 
seating was reviewed. It was noted that Balcony 111 was 97% sold 
last year while the table seating was only 56% sold. This was 
due to the fact that many of the tables in the back of the 
auditorium were not good seats. The Committee had heard 
expressions of dissatisfaction from audience members who had 
purchased table seating and were unhappy with the back locations. 
It was recommended that two price levels be developed for table 
seating . 



-4- 



She noled that in the brochure in which the Pops was being 
announced, the Pops prices were more competitive than other 
Symphony prices. The Committee concurred that the focus was also 
to make the Symphony more accessible to people by keeping Pops 
prices lower than regular symphony programs. 

CommissJoner Rosekrans felt that the increases were not 
unreasonable and were perhaps necessary in light of increasing 
costs. She noted that the least expensive seats were still less 
expensive than the average cost of a movie. 

A discussion was held on the price of Balcony 111 seating for 
regularly priced concerts which was $2.50 last year. 
Commissioner Eichelbaum stated that it was important to keep 
these seats at a S2.50 level to make the Pops as affordable as 
poss ible . 

MOTION to maintain price of Balcony III seating at $2.50 for 
regular-priced concerts and to not accept the proposed increase 
of Pops printed programs to $2.00 from $1.00. 

Moved: Eichelbaum 
Seconded: LaRocca 

Discussion was held. It was again noted ( that the goal of the Pops 
was to make the fine arts as popular and affordable as possible. 

Consensus: Unanimous 

MOTION to accept all other ticket price increases as recommended 

by the Symphony. 

Moved: Eichelbaum 
Seconded: Rosekrans 
Consensus: Unanimous 

Commissioner Alley informed the Committee that the Symphony was 
also proposing that the proceeds of the Pops be split 50/50 this 
year rather than 60/40. The Committee unanimously opposed this 
proposal . 

A 70/30 split was discussed in light of the fact that the 
Commission was enduring a large cut to the budget this year and 
that many of the Art Commission programs rely heavily on Pops 
proceeds for their existence. 



Commissioner Rosekrans noted that by the Commission employing the 
Symphony for 3 weeks, it was helping to maintain the Symphony. 
The Committee also felt that the money that went towards 
marketing of the series and production costs was also serving to 
support the Symphony. 



-5- 



DECORATIONS 

Ms. Rath informed the Committee that Balloon Madness had won the 
scoring and would be hired to do the decorating of Civic 
Auditorium. 

Decorations were discussed. Ms. Rath noted that Balloon Madness' 
original proposal had been for white and black balloons in the 
hallways but that she felt a more colorful scheme was appropriate 
for the event, suggesting gold, silver and a different bright 
color for each balloon swag and pillar in the hallway. The 
Committee concurred with this suggestion. It was decided that 
since balloon pillars were in the proposal for the hallway of 
Civic Auditorium that rental of plant for hallway decoration 
would be unnecessary this year. Ms. Rath noted that the decor 
for inside the arena would be balloon swags all along the front 
of the loge. 

Commissioner LaRocca felt he would like to see the front tables 
have a more elegant look to them. Ms. Rath stated she had 
investigated costs of doing this. Centerpieces were discussed. 
The Committee concurred that balloons should only be on the back 
tables for sight line purposes and that the candle centerpieces 
for the front tables were sufficient given the budget and the 
lack of space on the tables. It was also decided to again go 
with the red and white checkered table cloths since anything else 
would cost considerably more money. 

Ms. Rath stated that she was working with Balloon Madness to 
contain costs while creating a festive look for this year's Pops. 



CONTRACT APPROVALS 

MOTION to authorize the Director of Cultural Affairs to enter 

into contract with the San Francisco Symphony Orchestra for 
musicians' services, performing artists and conductors, publicity 
and advertising, and production expenses for the presentation of 
the 1992 Pops concert season at a total cost not to exceed 
$800,000. This sum is to include an increase in the Symphony Fee 
not to exceed 4%. 

Moved: Eichelbaum 
Seconded : LaRocca 
Consensus: Unanimous 

MOTION to authorize the Director of Cultural Affairs to enter 

into contract with Balloon Madness for creation and maintenance 
of decor for the 1992 Pops concert season for a cost not to 
exceed $20,000. 
Moved: Rosekrans 

Seconded: Eichelbaum 
Consensus: Unanimous 



-6- 



MOTLON to authorize the Director of Cultural Affairs to enter 

into contract with Welch Catering Company for the rental and 
cleaning of tablecloths for the 1992 Pops Concert season for a 
cost not to exceed $6,200. 

Moved: LaRocca 
Seconded: Eichelbaum 
Consensus: Unanimous 



MOTION to authorize the Director of Cultural Affairs to enter 
into contract with McCune Sound Company for sound amplification, 
equipment and related services for the 1992 Pops concert season 
for a cost not to exceed $37,540. 

Moved: LaRocca 
Seconded: Rosekrans 
Consensus: Unanimous 



MOTION to authorize Director of Cultural Affairs to Work Order 
funds to the Department of Recreation and Park for $700 for the 
rental and delivery of 20 boxwood hedges and 2 dozen 1 gallon 
plants in bloom for stage decor. 

Moved: LaRocca , 

Seconded: Rosekrans 
Consensus: Unanimous 



MOTION to authorize the Director of Cultural Affairs to enter 

into contract with Theatrical Services of the San Francisco 
Convention Facilities for stage lighting, spot lights, equipment 
and related services for the 1992 Pops Concert Season for a cost 
not to exceed $24,000. 

Moved: LaRocca 
Seconded: Eichelbaum 
Consensus: Unanimous 



The issue of fundraising was discussed. It was noted that the 
Symphony has not secured any sponsorship for this year's Pops as 
has been the case in the past. Director Winship explained that 
she understood while the Symphony cannot compete with its regular 
season for sponsorships, the Art Commission should be able to 
keep a larger portion of any sponsorships it obtains for the 
Pops. It was noted that the Symphony did not even want the 
Commission to get El Paso's sponsorship for this year's Opening 
Night but now gets half of the funds. Commissioner Rosekrans 
agreed that if the Commission fundraises, it should keep the 
proceeds . 

Director Winship will review this and come back with suggestions. 



-7- 



COMPLIMENTARY TICKET POLICY 

Ms. Rath reviewed the 1987 Complimentary Ticket policy with the 
Committee. Commissioner Alley noted that as in the past, Music 
Committee members should each receive a table rather than the 4 
seats stated in the policy. 

Director Winship commented that she would like at least one 
Commissioner at her table if she had any invited guests for 
fundraising purposes at the Director's table. She also noted 
that Patty Gessner informed her that there were 3,800 
complimentary tickets for last year's series. The Committee felt 
that this was too high and should discuss more of a policy on how 
to better contain this number. 

The Committee recommended that the Bay View Opera House 
Children's Chorus lead the Star Spangled Banner on Opening Night. 
Ms. Rath will inform the Symphony of the Commission's 
recommendation . 

Director Winship felt that the Commission should have more of a 
presence at the Pops and suggested that Commissioner Alley be the 
Master of Ceremony for the series. The Committee concurred with 
this suggestion. 

NEXT MEETING 

The next meeting will be Friday, May 22, 1992 at 3:00 p.m. 

UNFINISHED BUSINESS 

There was no unfinished business. 

NEW BUSINESS 

There was no new business. 

ADJOURNMENT 

The meeting was adjourned at 5:40 p.m. 



Submitted By 



Maya Rath 
Assistant Director 



DOCUMENTS DEPT. 

M 1 * 1992 

SAN FRANCISCO 
, PUBUC LIBRARY 

// 
SAN FRANCISCO ART COMMISSION 

MOiilC COMMITTEE MEETING 
Wednesday, June 24, 1992 10 ai 
25 Van Ness#iite 70 Meeting Rooi 
7 

1GEIDA 

1. Approval of Minutes of 
April 27, 1992 Meeting 

2. Opening Night 

- El Paso 

- Festivities Prior to Concert 

- Bayview Opera House Choir Update 

- Master of Ceremonies 

3. Report on Ticket Sales 

4. Complimentary Ticket Policy - Discussion 

5. Marketing and Publicity Update 

6. POPS Printed Program Update 

7. Contracts Update 

8. Next Meeting 

9. Unfinished Business 

10. New Business 



JUN242AG.WPS 6/17/92 



ki 



DOCUMENTS DEPT. 
JUL 9 1992 

C \~L~ SAN FRANCISCO 

PUBLIC LIBRARY 



SAN FRANCISCO ART COMMISSION 

iBlC COMMITTEE MEETING 
Friday, July fl), 1992 1 pi 
25 Van Ness, Suite 70 Meeting Booi 




6ENDA 



1. Approval of Minutes of 
June 24, 1992 Meeting 

2. Opening Night Update 

3. Report on Ticket Sales 

4. Marketing and Publicity Update 

5. Symphony Contract - Discussion 

6. Next Meeting 

7. Unfinished Business 

8. New Business 



UL102AG.WPS 7/7/9: 



i 



City cjprGCounty I 

of Sdn Franclscp , / -1 /I ( I !jt 



** 



£W%%^ 



25 Van Ness Avenue 
Suite 240 



/O^R 



Music Committe Meeting 



San Francisco, ca .^3 hurs Hay , October 22, 1992 5 PM 



94102 



Conference Room, 25 Van Ness, Basement 



(415)554-9671 San Franc i sco 

(415) 621-3868 FAX 

Co nun i I t on Chair: Willis Kirk 

Commit lee Member's: Alonzo King, Robert La Rocca, Liza Zenni 

mayor AG FN DA 

Fiank M. Jordan 



COMMISSIONERS 



Ca II to Order 



AnneHeaV 2. 1992 POPS Wrap-Up, presented bv San Francisco Symphony 

President r- e- i i . i 

John Krlken 

vice President 3. Regular meeting date(s) 

Vernon Alley 

Nancy Boas 4 . Adjournment 

Stanley Eichelbaum 
Daniel Genera 
Robert F. LaRocca 
Genny Llm 
Rai Y. Okamoto 
Dodle Rosekrans 
Barbara Sklar 

EX OFFICIO MEMBERS 
Presidents ot the 
Fine Arts Museums 
Library Commission. 
Planning Commission, 
Recreation and Park 
Commission 

DIRECTOR OF 
CULTURAL AFFAIRS 
Joanne Chow Winshlp 

PROGRAMS 
ArlHouse 

Civic Art Collection 
Civic Design Review 
Community Arts 
and Education 
POPS Concerts 
Public Art Program 

Street Artists Licenses 
Suite 70 
(415)554-9677 

Gallery 

155 Grove Street 

(415)554-9682 




Clty/Ond County 
of San Frao 







DOCI IM^ K 'TS DEPTo 
OCT 2 8 1992 



25 Van Ness Avenue 

Suite 240 

San Francisco, CA 

94102 

(415)554-9671 

(415) 621-3868 FAX 



PROGRAMS 
Civic Art Collection 
Civic Design Review 
Community Arts 
and Education 
POPS Concerts 
Public Art Program 



Suite 70 

Street Artists Licenses 

(415) 554-9677 

Art House 

Fort Mason Center 

Building C 

San Francisco, CA 

94123-1382 

(415)885-1194 



Gallery 

155 Grove Street 

(415)554-9682 



SAN FRANCISCO 
PUBLIC LIBRARY 



/// MINUTES 

MUSIC COMMITTEE MEETING 
October 22, 1992 

Present: Chair Willis Kirk; Commissioners Alonzo King, Liza 
Zenni, Robert LaRocca 

Staff present: Joanne Chow Winship, Director of Cultural 
Affairs; Margie O'Driscoll 

Guest present: Brent Assink, Acting Director of the San 
Francisco Symphony and Amy Layman, SF Symphony 

The meeting was called to order at 5:05 PM . 



Chair Kirk 
background 
concerts . 
tax funds 
by its cha 
orchestra" 
ways. Fir 
present th 
second by 
perf ormanc 
of net rev- 
Commission 
increase t 



introduced Joanne Winship who pres 
of the Art Commission's role with 
She noted that 1/2 of 1% of the Ci 
the annual concerts. The Art Commi 
rter responsibility to "maintain a 

supports the San Francisco Symphon 
st, the Art Commission pays the exp 
e Symphony (renting Civic Auditoriu 
paying a fee to the Symphony for th 
es at the POPS; and finally, throug 
enues ( 40% to the Symphony and 60% 
). She observed that both agencies 
icket sales during the next season. 



ented a brief 
the POPS 
ty ' s property 
ssion, abiding 
symphony 
y in three 
enses to 
m , etc . . ) ; 
eir 

h the "split" 
to the Art 
would like to 



Mr. Assink noted that the Symphony is concerned with 
increasing revenues for both the Art Commission and the 
Symphony and reducing risk. He noted that the Symphony fee 
rises each year in proportion to the percentage increase of 
the Symphony's agreement with its musicians. Musicians 
services cost more in 1992 than last year due to an increase 
in benefits. And, although regular Symphony musicians have 
the chance to "opt out" of performing during these summer 
concerts, only six musicians chose to in 1992. 




Commissioners Zenni and King inquired about the artistic 
vision of the concerts. Commissioner La Rocca responded 
that traditionally this has been decided by the 
Commissioners and the focus has been to open culture to 
those who would not otherwise be able to afford it. 

Mr. Assink noted that from the Symphony's perspective, the 
audience comes to hear stars, not the Symphony. Only about 
18% of the POPS audience are regular Symphony subscribers. 
He noted that one of the Art Commission's complaints has 
been that the first half of the program (which is usually 
performed only by the Symphony) does not relate to the 
second half (often performed with a headliner). He pledged 
to improve this during 1993. 



POPS revenues also allow the Symphony to sustain other 
programs, in the same way that they sustain Art Commission 
programs, he observed. 

It was the consensus of those present that a brain storming 
session should be held to determine possible performers and 
programs. Margie O'Driscoll was asked to provide the 1990 
Audience Survey to the Commissioners and to track 91-92 
ticket sales. 

The next meeting was scheduled for November 3rd at 3 PM at 
the Art Commission Conference Room at 25 Van Ness. 

Submitted by: M. O'Driscoll 



Approved, as to form: 




Joan 
Director o 



P. 

al Affairs 



October 26, 1992 



10M1 

ity and County I 

f San Francisco 




> Van Ness Avenue 
Lite 240 

|jn Francisco, CA 
1102 

1 15) 554-9671 
15) 621-3868 FAX 



K5GRAMS 
ivic Art Collection 
ivic Design Review 
ommunlty Arts 
and Education 
DPS Concerts 
jblic Art Program 



ilte 70 

feet Artists Licenses 

15) 554-9677 

■t House 

>rt Mason Center 

jilding C 
I jn Francisco, CA 

1123-1382 
'15)885-1194 



SF Arts GfMissi&iJ 



DOC! IMPMTS DEPT. 

°CT 2 8 1992 

SAN FRANCISCO 
p UBUC LIBRARY 



^ 



^ 



AGENDA 



\ Music Committee Meetini 



^November 3, 1992, 3PM 
25 Van Ness, Conference Room 

ITEMS: 

1. Discussion of 1993 POPS Concerts 



allery 

>5 Grove Street 

15)554-9682 





25 Van Ness Avenue 
■ Suite 240 

San Francbco. CA 
'94102 

(415)554-9671 
(415) 621-3868 FAX 



MAYOR 

Frank M. Jordan 



COMMISSIONERS 

Anne Heary 
President 

John Krlken 
Vice President 

Nancy Bechtle 
! Arlstldes Demetrlos 

Alonzo King 

Mills Kirk 
! Robert F. LaRocca 

GennyLIm 

Ral Y. Okamoto 
: Dodle Rosekrans 
jierri Simon 

UzaZennl 



EX OFFICIO MEMBERS 
Residents of the 
Fine Arts Museums 
Jbrary Commission, 
j banning Commission. 
! Recreation and Park 
! -ommlssion 



DIRECTOR OF 
:ULTURAL AFFAIRS 
Joanne Chow Winship 

PROGRAMS 
MHouse 

> :Mc Art Collection 
3Mc Design Review 
-ommunlty Arts 
and Education 
'OPS Concerts 
s ubllc Art Program 



itreet Artists Licenses 
Suite 70 
415)554-9677 



Sallery 

55 Grove Street 

415) 554-9682 



DOCUMENTS DEPT. 
DEC 3 1992 

SAN FRANCISCO 

/%/ PUBLIC LIBRARY 

Minutes 

sic Committee Meeting 

November 3, 199^ 

Commissioners present: Willis Kirk, Chair 
Alonzo King, Robert La Rocca 

Meeting was called to order at 3:09 PM . 

Commissioner Zenni arrived at 3:10 PM . 

Commissioner Kirk expressed his concern about declining 
revenues as he and the Commissioners reviewed the 1992 
concert analysis. Brent Assink, Acting Director- of the San 
Francisco Symphony noted that costs were held down in most 
areas, particularly in the "Misc." category. He also noted 
that concerns were made about the quality of the choruses of 
the Rogers and Hammerstein evening. 

Commissioner King raised the need for racial balnce in the 
audiences. Director of Cultural Affairs, Joanne Chow 
Winship noted that the Art Commission is examining changing 
the marketing concept of the POPS to answer this concern. 
She stated that television and other media outlets need to 
be explored. 

Mr. Assink stated that it was the responsibility of the SF 
Symphony to sell tickets although he would respect the 
advice of the Art Commission, tactics and strategy would be 
up to the Symphony. He and his staff also noted that ticket 
sales are down throughout the country because of problems 
with the genre of the POPS. 

Commissioner King suggested that commissioning orchestral 
charts, in an effort to build new audiences ought to be a 
line item in the budget. He further suggested elimination 
of Dance Night, because of declining revenues despite its 
cult following. 



The next meetings were scheduled for November 19th 
and December 10th at 3 PM . 



a1 3 PM 



Commissioner Kirk mentioned that he would be presenting a 
commendation from the Mayor to Benny Carter on November 7th 

Submitted by Margie O'Driscoll 

Approved as to form: 





Joanne Chow Winship, Director of Cultural Affairs 



and County 
of San Francisco 




25 Van Ness Avenue 

Suite 240 

San Francisco. CA 

94102 

(415)554-9671 
(415) 621-3868 FAX 






DOCUMFNTS DEPT. 

NOV 9 1992 

SAN FRANCISCO 
PUBLIC LIBRARY 



//// 
AGENDA 



/// 
Music Committee Meeting 

'November 19, 1992, 3 PM 

25 Van Ness, Conference Room, Room 70 



MAYOR 

Frank M. Jordan 



;OMMISSIONERS 



ITEMS 



[Anne Healy i 

President 

John Krlken 
vice President 

Nancy Bechtte 

Arlstides Demetrlos 

Alonzo King 

Willis Kirk 

Robert F. LaRocca 
■ Senny Urn 
tRalY. Okamoto 
i Dodle Rosekrans 

Jerri Simon 

uza Zennl 



6X OFFICIO MEMBERS 
Residents of the 
Fine Arts Museums 
Library Commission, 
Planning Commission, 
Recreation and Park 
Commission 



Discussion of 1993 POPS Concerts 



DIRECTOR OF 
(CULTURAL AFFAIRS 
Joanne Chow Wlnship 



'ROGRAMS 
ArtHouse 

3Mc Art Collection 
2Mc Design Review 
-ommunlty Arts 
and Education 
'OPS Concerts 
'ublic Art Program 



Street Artists Ucenses 
I Suite 70 
!415) 554-9677 



Sallery 

155 Grove Street 

.415) 554-9682 




:ity 



and County 
an Francisco 



(5 Van Ness Avenue 

ljulte 240 

ipn Francisco, CA 

14102 

ill 15) 554-9671 
115) 621-3868 FAX 



HAYOR 
ank M. Jordan 



COMMISSIONERS 



nne Healy 
ident 



Krlken 
ce President 

ancy Bechtle 

Istides Demetrlos 

onzo King 

illis Kirk 

>bert F. LaRocca 

snny Llm 

il Y. Okamoto 

odle Rosekrans 

rri Simon 

:a Zennl 



: OFFICIO MEMBERS 
ssldents of the 
ie Arts Museums 
>rary Commission, 
tinning Commission, 
icreation and Park 
Dmmission 



RECTOR OF 
JLTURAL AFFAIRS 
anne Chow Winshlp 



OGRAMS 
(House 

/lc Art Collection 
<Ac Design Review 
>mmunlty Arts 
nd Education 
>PS Concerts 
blic Art Program 



eet Artists Licenses 

te70 

5) 554-9677 



tilery 

S Grove Street 
5) 554-9682 



ii/ii/ta 



■% f 



DOCUMENTS DEPT. 

DEC 3 1992 



SAN FRANCISCO 
PUBLIC LIBRARY 



^MINUTES 

Music Committee 

/an Francisco Art Commission 
// 

November 19, 1992 



Present: Commissioners King, LaRocca and Zenni 



Art Commission representatives: Joanne Winship, Director of 
Cultural Affairs; Margie O'Driscoll 

SF Symphony staff: John Kieser, Patty Gessner, Amy Layman 

Meeting was called to order at 3:10 by Commissioner LaRocca 
due to the absence of Chair Kirk. 

Commissioners reviewed a list of potential guest artists and 
program concerts for the POPS concerts with SF Symphony 
staff. 



Patty Gessner mentioned that KPIX may be interested 
sponsorship of the POPS. 



in 



No decision was reached about particular artists, however, 
Commissioner King expressed his frustration with the current 
list. He reminded those present of his desire to develop 
new audiences. Commissioner Zenni concurred. 

John Kieser noted that there is a need to find the right 
person to develop a mix of contemporary music and orchestral 
which could be problematic for some guest artists. He 
observed that it may be appropriate to have Dance Night 
every other year (in years when the Black and White Hall is 
not taking place. ) Note: the Black and While Ball takes 
place in odd-numbered years. 

In response to a question from Commissioner King, Mr. Kieser 
noted that the Symphony fee provides for 20 "services"; one 
rehearsal for each concert; nine performances and two 
additional rehearsals for orchestral evenings or for the 
first halt of programs with guest artists. 

Submitted by Margie O'Driscoll 




Joa 




Chow Winship, UDirector of Cultural Affairs 




City and County 
; of San Francisco 




25 Van Ness Avenue 
Suite 240 

San Francisco, CA 
'94102 

(415)554-9671 
(415) 621-3868 FAX 



MOM 
■til 



\ 



Agenda 

v Music Committee 



San Francisco Art Commission 

Thursday, December 10, 199k! 
///// 3 PM 

25 Van Ness, Conference Room 



DOCMMFNTS DEPT-. 
DEC 3 1992 

SAN FRANCISCO 
PUBLIC LIBRARY 



MAYOR 

Frank M. Jordan 



I terns : 

1. Discussion of 1993 POPS Concerts 



COMMISSIONERS 

Anne Heaty 
President 

John Krlken 
Vice President 

Nancy Bechtle 
Aristides Demetrios 
Alonzo King 
Willis Kirk 

Robert F. LaRocca 
Genny Llm 
Rai Y. Okamoto 
Dodle Rosekrans 
Terrl Simon 
Liza Zennl 



2. Art Commission recommendations of potential guest 
artists and themes 



EX OFFICIO MEMBERS 
Presidents of the 
Fine Arts Museums 
Library Commission, 
Planning Commission, 
Recreation and Park 
Commission 



DIRECTOR OF 
CULTURAL AFFAIRS 
Joanne Chow Winship 



3 ROGRAMS 
MHouse 

3lvic Art Collection 
~Mc Design Review 
-ommunlty Arts 
and Education 
3 OPS Concerts 
'ubllc Art Program 



Street Artists Licenses 

kilte 70 

415) 554-9677 



Sallery 

155 Grove Street 

415)554-9682 




V 




DO 



Van Ness Avenue 
ilte 240 
in Francisco, CA 
194102 

(415) 554-9671 
(415) 621-3868 FAX 



MAYOR 

: rank M. Jordan 



COMMISSIONERS 

\rr\e Heaty 
'resident 

John Krlken 
•Ice President 

■Jancy Bechtle 

Vlstldes Demetrlos 

\lonzo King 

Wills Kirk 

tobert F. LaRocca 

Senny Llm 

tal Y. Okamoto 

)odle Rosekrans 

=errl Sinnon 

Jza Zennl 



►X OFFICIO MEMBERS 
'residents of the 
: lne Arts Museums 
Jbrary Commission, 
'lannlng Commission, 
Recreation and Park 
Commission 



)IRECTOR OF 
:ULTURAL AFFAIRS 
loanne Chow Wlnshlp 



'ROGRAMS 
^rtHouse 

IMc Art Collection 
*Mc Design Review 
Community Arts 
and Education 
OPS Concerts 
ubllc Art Program 



i treet Artists Licenses 
i ulte 70 
115)554-9677 



tallery 

55 Grove Street 
: 115) 554-9682 



San 



MINUTES 
Music Committ 



DEC 3 1992 



ee 



Francisco Art Commission 
:ember 10, 1992 



/ft 

Chair Kirk, Commissioner Zenni 



Present : 

Excused: Commissioner King 

Others present: SF Symphony staff: John Kieser, Amy 
Layman, Patty Gessner 

Art Commission representative: Margie O'Driscoll 

Informal discussion began at 3:10 PM . John Kieser stated 
that it was the strong desire of the SF Symphony to make 
Gospel Night a success. Patty Gessner stated the need for a 
headline attraction (i.e. Al Green or the Wytians) to make 
the night a financial success. 

The meeting was called to order at 3:30 PM when Commissioner 
LaRocca arrived. Discussion followed about which artists 
should be approached to perform at the POPS. 

In a motion made by Commissioner Zenni and seconded by 
Commissioner LaRocca, the Music Committee authorized the 
Symphony to make offers to the following guest artists: 
Linda Ronstadt; Bonnie Raitt; Patti Austin and James Ingram 
or Peabo Bryson and Lea Salanga; Gloria Estefan; Eartha 
Kitt; Yanni ; Andrea Marcovjcci and Michael Feinstein. 

Fees may have to be reduced, pending negotiations. 

Second choices include: Crosby and Nash; Gladys Knight; 
Henry Mancini; Dianne Schurr and Joe Williams. 

The motion was passed unanimously. 

Meeting was adjourned at 5:10 PM . 

Minutes submitted by: Margie O'Driscoll 

Approved as to form: 




Joanne Chow Wmship, 
Director of Cultural Affairs 




u 



City and County 
of San Francisco 







*ta 



\W"i 



\ 



s Musi 



& 



AGENDA 
c Committee 



25 Van Ness Avenue 

Suite 240 

San Francisco. CA 

94102 

(415)554-9671 
(415) 621-3868 FAX 



[MAYOR 
Frank M, Jordan 



COMMISSIONERS 

Anne Healy 
President 

John Kriken 
Vice President 

Nancy Bechtle 
Aristides Demetrios 
Abnzo King 
Willis Kirk 

Robert F. LaRocca 
Genny Urn 
Rai Y. Okamoto 
Dodie Rosekrans 
Terri Smon 
Liza Zenni 



EX OFFICIO MEMBERS 
Presidents of the 
Fine Arts Museums 
Library Commission, 
Planning Commission, 
Recreation and Park 
I Commission 



DIRECTOR OF 
CULTURAL AFFAIRS 
Joanne Chow Winship 



PROGRAMS 
ArtHouse 

Civic Art Collection 
Civic Design Review 
Community Arts 
and Education 
POPS Concerts 
Public Art Program 



Street Artists Licenses 
Suite 70 
(415)554-9677 



Gallery 

155 Grove Street 

(415)554-9682 



San Francisco Art Commission 

-"January 14, 1993 
'^ > 3 PM 

25 Van Ness, Lower Level 



Items : 

1. Update on guest artist availability for POPS concerts 

2. Discussion of ticket prices for 1993 season 



DOCl 1MFNTS DEPT. 

JAN 7 1993 

SAN FRANCISCO 
PUBLIC LIBRARY 




City and County 
of San Francisco 




25 Van Ness Avenue 

Suite 240 

San Francisco. CA 

94102 

(415)554-9671 
(415) 621-3868 FAX 




% 



MINUTES 



DOCI IMFMTS DEPT. 

JAN 2 7 1993 

SAN FRANCISCO 
PUBLIC LIBRARY 



Music Committee 

San FranciscoNF\rt Commission 

January 14, 1993 

///// 
Present: Chair Willis Kirk, Commissioners King and LaRocca 
Symphony representatives: John Kieser, Patty Gessner, Amy 
Layman 
Others: Margie O'Driscoll 



MAYOR 

Frank M. Jordan 



The meeting was called to order by Commissioner Kirk at 3:15 
PM. 



COMMISSIONERS 

Anne Heaty 
President 

John Krlken 
Vice President 

Nancy Bechtle 
Arlsttdes Demetrlos 
Atonzo King 
Willis Kirk 

Robert F. LaRocca 
Genny Llm 
RalY.Okamoto 
Dodie Rosekians 
Terrl Simon 
Liza Zeml 



EX OFFICIO MEMBERS 
Presidents of the 
Fine Arts Museums 
Library Commission. 
Planning Commbslon, 
Recreation and Park 
Commission 



DIRECTOR OF 
CULTURAL AFFAIRS 
Joanne Chow Wlnshlp 



PROGRAMS 
ArfHouse 

CMc Art Collection 
Civic Design Review 
Community Arts 
and Education 
POPS Concerts 
Public Art Program 



The San Francisco Symphony staff reported that offers for 
the 1993 POPS concerts have been extended to: Eartha Kitt, 
Patti Austin and James Ingram and Linda Ronstadt. Andrea 
Marcovicci is also interested and will be given a formal 
offer. At the suggestion of the Symphony, Marcovicci will 
be asked to perform solo not with another guest artist, as 
originally envisioned. 

The Symphony also proposed that Erich Kunzel (music director 
of the Cincinnati POPS) be the featured conductor for 
Opening Night. Patty Gessner suggested that a guest artist 
with a low fee for Opening Night could boost ticket sales. 
Orchestral nights will include Rogers and Hammerstein and 
"Italian Holiday" OR All Tchaikovsky. 

The Symphony is also exploring programming for Gospel Night, 
tentatively scheduled for August 3rd. 

The Symphony also proposed raising ticket prices with a 
range of $3- 34.00 from a 1992 level of $3 - 32.50. In 
response to questions from Commissioner King, the Symphony 
noted chat there have always been different levels of ticket 
prices (for "special" and "regular" concerts) and 
historically, prices have been raised annually. 
In order to remain on schedule, the Symphony suggested that 
the Music Committee reach consensus about ticket prices at 
the February meeting. Commissioners took this under 
advisement . 



street Artists Licenses Commissioner LaRocca also underscored the need for the 



Suite 70 
(415)554-9677 



Gallery 

155 Grove Street 

(415)554-9682 



Symphony to highlight ticket prices in advertising since 
patrons are often confused about different ticket prices 
The meeting was adjourned at 4:30 PM. 

Minutes submitted by: Margie O'Driscoll 




Approved as to form 



^UV' 



Joanne Chow Winship, Director of Cultural Affairs 



City and County 
;jf San Francisco 




! ?5 Van Ness Avenue 

Suite 240 

ian Francisco. CA 

P4102 

415)554-9671 
415) 621-3868 FAX 






^. 



\\ 



AGENDA 
Music Committee 
in Francisco Art Commission 



iruary 11, 1993 
3 PM 
2 5 Van Ness, Room 7 



DOC! iMPNT.q DEPT. 
FEB 4 1993 

SAN FRANCISCO 
PUBLIC LIBRARY 



MYOR 

rank M. Jordan 



;OMMISSIONERS 

Vnne Heaty 
'resident 

, lohn Krlken 
/Ice President 

-Jancy Bechtle 
\ristldes Demetrlos 
\lonzo King 
Mills Kirk 

tobeit F. LaRocca 
■ Senny Llm 
tal Y. Okamoto 
3odle Rosekrans 
.'errl Simon 
.Iza Zennl 



Items : 

1. Update on guest, artists, program, San Francisco Symphony 

2. Ticket price establishment for POPS concerts 



:X OFFICIO MEMBERS 
'residents ot the 
; lne Arts Museums 
Jbrary Commission, 
banning Commission, 
Recreation and Park 
Commission 



DIRECTOR OF 
CULTURAL AFFAIRS 
Joanne Chow Wlnshlp 



3 ROGRAMS 
MHouse 

Civic Art Collection 
Civic Design Review 
Community Arts 
and Education 
3 OPS Concerts 
3 ubllc Art Program 



Street Artists Licenses 

Suite 70 

:415) 554-9677 



Sallery 

155 Grove Street 

[415) 554-9682 



iffe) 



City and County 
of San Francisco 




/no.'n 
ii hi 



25 Van Ness Avenue 

Suite 240 

|San Francisco, CA 

'94102 

(415)554-9671 
(415) 621-3868 FAX 



(MAYOR 

Frank M. Jordan 



| COMMISSIONERS 

Anne Heaty 
President 

I John Krlken 
Vice President 

i Nancy Bechtle 
Arlstldes Demetrlos 

I Abnzo King 

J tA/illis Kirk 

I Robert F. LaRocca 

i Genny Llm 

I Ral Y. Okamoto 

i Dodle Rosekrans 

' Terrl Simon 
Liza Zennl 



EX OFFICIO MEMBERS 
Presidents of the 
Fine Arts Museums 
Library Commission, 
Planning Commission. 
Recreation and Park 
Commission 



(^cetfe/ 



DOr,\ 'm-m T c 
FEB 1 S K 

PUBLIC Lit 



AGENDA 
Music Committee 



Items 




Update on guest artists, program, San Francisco Symphony 
Ticket price establishment for POPS concerts 



Ou/\Ce\\rPcS 



KJeyi- W\?€h\n^ sc\nedi\)\ed ffrv W\cwrc\,^ \\ 






DIRECTOR OF 
> CULTURAL AFFAIRS 
Joanne Chow Wlnshlp 



PROGRAMS 
ArtHouse 

Civic Art Collection 
Civic Design Review 
Community Arts 
and Education 
POPS Concerts 
Public Art Program 



Street Artists Licenses 
Suite 70 
(415)554-9677 



Sallery 

155 Grove Street 

[415)554-9682 






City and County 
of San Francisco 







t 



25 Van Ness Avenue 

Suite 240 

San Francisco. CA 

94102 

(415)554-9671 
(415) 621-3868 FAX 



V 



AGENDA 

\ \ NN 

\ Music Committee 
San Francisco Art Commission 

25 February 1993 
4 PM 

25 Van Ness, Suite 70 



DOCUMENTS DEPT. 
FEB 1 8 1993 

SAN FRANCISCO 
PUBLIC LIBRARY 



Update on program for 1993 POPS concerts, SF Symphony 



PROGRAMS 1 

Civic Art Collection i 

Civic Design Review 

Community Arts , . . _ 1 n „ , 

and Education 2. Ticket prices tor 1993 concerts 

POPS Concerts 

Public Art Program inoa nr\Ttc 4- u J w -t 

3. Discussion of 1993 POPS concert budget 



Street Artists Licenses 
Suite 70 
(415)554-9677 



Gallery 

155 Grove Street 

(415)554-9682 



Art House 

Fort Mason Center 

Building C 

San Francisco, CA 

94123-1382 

(415)885-1194 





'5 Van Ness Avenue 

ulte 240 

an Francisco, CA 

14102 

415)554-9671 

415) 621-3868 FAX 



San 



MINUTES 
Music Committee 
Franc isco//Art Commission 
February 25, 1993 



(9. 



DOC IMFMTS DEPT. 

MAR 8 1993 

SAN FRANCISCO 
PUBLIC LIBRARY 



Commissioners Present: Chair Willis Kirk, 
Alonzo King, Robert LaRocca 



Liza Zenni 



SF Symphony 
Gessner 



staff present: John Kieser, Amy Layman, Patty 



ROGRAMS 
:ivlc Art Collection 
:ivic Design Review 
:ommunity Arts 
and Education 
OPS Concerts 
ublic Art Program 



jlte 70 

Teet Artists Licenses 

115) 554-9677 

rt House 

•>\\ Mason Center 

ilding C 

an Francisco, CA 

1123-1382 

115)885-1194 



allery 

55 Grove Street 

115) 554-9682 



Art Commission 
O'Driscoll 



representatives: Joanne Chow Winship, Margie 



Meeting was called together at 4:15 by Chair Kirk. 

The San Francisco Symphony updated the Commissioners on 
progress on the 1993 POPS concerts. Erich Kunzel is 
available for Opening Night and is developing ideas for a 
"baseball theme." Cultural Affairs Director, Joanne Winship 
stated that Art Commission is working with the Mayor's 
office to involve the Giants in the concert. Linda Ronstadt 
is still interested but no firm date has been established. 
Peabo Bryson has been recommended to replace James Ingram as 
a duo with Patti Austin. Amy Layman noted that neither of 
these guest artists have enough material to do the show 
"solo." 

The Symphony staff recommended an "All Gershwin" Night in 
lieu of "Italian Holiday". Commissioner King suggested that 
dance be integrated into this evening, possibly with the San 
Francisco Ballet. Commissioner LaRocca noted that the stage 
creaks, which can be distracting. Commissioner Zenni stated 
that ballet for the Gershwin concert would be preferable to 
the Tchaikovsky evening. 

Eartha Kitt has agreed to perform. Leslie Dunner has agreed 
to conduct the Gospel Night performance at which the Five 
Blind Boys of Alabama have agreed to perform. Commissioner 
King suggested that the Symphony also explore Edwin Hawkins 
Choir. Commissioner Kirk suggested the Gospel Elites, a 
local group led by Emmett Powell. Andrea Marcovicci is 
confirmed. 

Programming decisions were approved, as noted, by consensus. 

In response to a memo submitted to the Commissioners about 
the 1993 budget, the Commission expressed its desire to keep 
the "guest artist fees" to under $200,000. Patty Gessner 
noted that $5000 of the marketing budget had been earmarked 
for special assistance for the Gospel concert. Ms. 
O'Driscoll noted that since the Art Commission had extensive 
contacts in other communities, a consultant ought to be 




placed at the Art Commission. Commissioners concurred and 
Ms. O'Driscoll pledged to discuss this further with Ms. 
Gessner. 

After a discussion about ticket prices, the Art Commission 
approved the increases suggested by the Symphony. Ticket 
prices will range from $6.50- 34.00 for "special concerts" 
to $3- 3 0.00 for "regular concerts." 

After a lengthy discussion about prices for tables on the 
main floor, Commissioners agreed to a single price for all 
these seats. The Symphony did agree to aggressively market 
these seats in the group sales effort so that the occupancy 
of 56% in this area is increased. 

After an inquiry from Director Winship regarding media 
sponsorship, Patty Gessner asked again for more time. 
Director Winship stated that she would like to move ahead 
with other sponsorship. Ms. Gessner expressed concerns 
about whether assistance would be provided in the form of 
PSA's or commercials. 

The meeting was adjourned at 6:15 PM 

Minutes submitted by Margie O'Driscoll. 

Approved as to form: 



Joa 




le Chow Winship, Director of Cultural Affairs 



ty and County 
I San Francisco 







DOCHMF^TS DEPT, 
MAR 8 1993 

SAN FRANCISCO 
PUBLIC LIBRARY 



Van Ness Avenue 
;ite 240 

iin Francisco, CA 
1 102 

(15)554-9671 
15) 621-3868 FAX 



OGRAMS 
vie Art Collection 
; */ic Design Review 

immunity Arts 
; nd Education 
\ >PS Concerts 
l blic Art Program 



te70 
t|eet Artists Licenses 
1(15)554-9677 
■ 'House 

■i 't Mason Center 
I ilding C 
In Francisco, CA 

123-1382 
? 5) 885-1 194 



K 



if/ 



AGENDA 



Music Committee 



/ San Franci sco//Art Commission 



March 1 1 , 1993 
4 PM 

Location: 25 Van Ness, Lower level conference room 

Items for Discussion: 

1. Review of proposals for decor for 1993 POPS concerts. 
Applicants will be asked to make 5 minute presentations. 

2. Update on program for POPS concerts, San Francisco 

Symphony 

3. Unfinished business 



Ullery 

5 Grove Street 

5) 554-9682 




>r 



pity and County 
of San Francisco 




o*1 



25 Van Ness Avenue 

Suite 240 

:>an Francisco, CA 

IM102 

1 41 5) 554-9671 
415) 621-3868 FAX 



4y 

/ MINUTES 

/Music Committee 
Ean Francisco/Art Commission 






Marc 



h f 1 , 1 



993 



DOC IMPMTS DEPT. 

MAR 3 1993 

SAN FRANCISCO 
PUBLIC LIBRARY 



Commissioners present: Chair Willis Kirk, Liza Zenni , 

Alonzo King and Robert LaRocca 



MAYOR 
rank M. Jordan 



;OMMISSIONERS 

Xnne Healy 
'resident 

jlohnKriken 
/Ice President 

■Jancy Bechtle 
Vrlstldes Demetrlos 
\lonzo King 
Villls Kirk 

iobert F. LaRocca 
•Senny Urn 
tal Y. Okamoto 
)odle Rosekrans 
•errl Simon 
ba Zennl 



Staff present: Joanne Chow Winship, Director of Cultural 

Affairs, Margie O'Driscoll 



The meeting was called to order at 6:20 following the 
presentations of several businesses for decor for the POPS 
concerts . 

Margie O'Driscoll reported that no one from the Symphony was 
able to attend the meeting, however she had been informed 
that Linda Ronstadt was not able to perform due to recording 
obi igations. 

The Symphony recommended the following performers: Maureen 
McGovern, Joel Grey and Crosby and Nash. 



By consensus, the Commission chose not to pursue, McGovern 
or Grey. Margie O'Driscoll stated that the Symphony had 
agreed that Carlos Santana would be an excellent choice. 

X OFFICIO MEMBERS 
'residents of the 

ine Arts Museums The Art Commission expressed its desire to pursue Santana 
iannTrSr'^'if^nand/or Bonnie Raitt before trying to pursue Crosby and Nash. 



'tanning Commission, 
Jecreatlon and Park 
Commission 



The meeting was adjourned at 7:10 



DIRECTOR OF 
CULTURAL AFFAIRS 

iconneChowwinshipMi nutes submitted by Margie O'Driscoll 



Approved as to form: 



•ROGRAMS 

VrtHouse 

CMc Art Collection 

Civic Design Review 

Community Arts 

and Education 

■ops Concerts Joanne Cho 

'ubllc Art Program 




ector of Cultural Affairs 



itreet Artists Licenses 

ulte 70 

415) 554-9677 



killery 

55 Grove Street 

415)554-9682 




|Cify and County $2 
iof San Francisco 







25 Van Ness Avenue 

;Sulre 240 

San Francisco, CA 

*94102 

(415)554-9671 
(415)621-3868 FAX 



AuLNDA 

Music uommittet: 
San Francisco ^ArL Commission 

25 Van Ness; t K fi.KmiiHri I i_ L nn Ipipiic^ Room 

April 8 J ___lJ)Ji3 

"pTT~ 



DOCUMENTS DEPT. 

APR - 1 1993 

SAN FRANCISCO 
PUBLIC LIBRARY 



Items 



vVWOR 
rank M. Jordan 



COMMISSIONERS 

^nne Healy 
'resident 

JohnKrlken 
/Ice President 

;-Mancy Bechtle 
^rlstldes Demetrlos 
i Monzo King 
A/illls Kirk 

Robert F. LaRocca 
■Senny Llm 
?al Y. Okamoto 
Oodle Rosekrans 
ferrl Simon 
Jza Zennl 



EX OFFICIO MEMBERS 
Residents of the 
: lne Arts Museums 
Jbrary Commission, 
banning Commission, 
Recreation and Park 
Commission 



DIRECTOR OF 
CULTURAL AFFAIRS 
Joanne Chow Wlnshlp 



A. CONTRACT APPROVALS 

1. Motion to authorize the Director of Cultural Affairs to 
enter into contract with Balloon Madness for creation and 
maintenance of decor for the i993 POPS concert season for a 
cost not to exceed $20,000. (As recommended by the Decor 
Selection Panel. ) 

2. Motion to authorize the Director of Cultural Affairs to 
enter into contract with Welch Catering Company for the 
rental and cleaning of tablecloths fox- the 1993 POPS conceit 
season for a cost not to exceed $6,200. 

3. Motion to authorize Director of Cultural Af fails to work 
order funds to the Recreation and Park Department for- $700 
for rental and delivery of 20 boxwood hedges and 2 dozen 1 
gallon plants in bloom for stage decor. 



B. Update of 1993 POPS Schedule 
staff ) 

C. Approval of 1993 POPS Budget 

D. Unfinished business 



( presented by SF Symphony 



3 ROGRAMS 
^rtHouse 

CMc Art Collection 
Civic Design Review 
Community Arts 
and Education 
3 OPS Concerts 
3 ubllc Art Program 



Street Artists Ucenses 
Suite 70 
(415) 554-9677 



Sallery 

155 Grove Street 

'A 15) 554-9682 







I City and County 
! of San Francisco 




Sf- 



25 Van Ness Avenue 
Suite 240 

San Francisco. CA 
,94102 

((415)554-9671 
(415) 621-3868 FAX 



\\\ MINUTES 

Hlusic Committei 



DOC IMPMTS DEPT\ 
MAY 1 3 1993 

SAN FRANCISCO 
PUBLIC LIBRARY 



Pre sen \ : 
and Zenni 



\San Francisco Art Commission 

April. 8, 1993 

25 Van Ness, Basement Conference Room 

Chairi Willis Kirk, Commissioners King, LaRocca 



MAYOR 

Frank M. Joidan 



COMMISSIONERS 

Anne Healy 
President 

John Krlken 
i Vice President 

Nancy Bechtle 
Arlstldes Demetrlos 
Abnzo King 
Willis Kirk 

Robert F. LaRocca 
Genny Urn 
Ral Y. Okamoto 
Dodle Rosekrans 
■ Terrl Simon 
Uza Zennl 



Meeting was called to order at 3:20 I'M. 

Commissioner King made the following motion: 
Motion to authorize the Director of Cultural Affairs to 
enter into contract with Balloon Madness for creation and 
maintenance of decor Cor the 1993 POPS concert season for a 
cost not to exceed $20,000. 

The motion was seconded by Commissioner LaRocca and approv -d 
unanimously by the committee. 

Commissioner King made the following motion: 
Motion to authorize the Director of Cultural Affairs to 
enter into contract with Welch Catering Company for the 
rental and cleaning of tablecloths for the 1993 POPS conce -t 
season for a cost not to exceed $6,2 00. 



■EXOFFicio members The motion was seconded by Commissioner LaRocca and approved 
c, ,esl aT^ o( ,he unanimously by the Committee. 

Fine Arts Museums 
Library Commission, 

Re^ea^o^°aT!dPa < rk n ' Co,nmissioner LaRocca made the following motion: 

Commission Motion to authorize the Director of Cultural Affairs to work 

order funds to the Recreation and Park Department for $700 
DIRECTOROF for rental and delivery of 20 boxwood hedges and 2 dozen 1 

CULTURAL AFFAIRS ^ i i i i • v l r t ^ i 

Joanne Chow wmshipS allon P lants in bloom for stage decor. 



PROGRAMS 
ArtHouse 

CMc Art Collection 
Ctvlc Design Review 
Community Aits 
and Education 
POPS Concerts 
Public Art Piogram 



Street Artists Licenses 
Suite 70 
(415)554-9677 



Gallery 

155 Grove Street 

(415)554-9682 




The motion was seconded by Commissioner King and apprbved 
unanimously by the Committee. 

Commissioner Kirk made the following motion: 
Motion to authorize the Director of Cultural Affairs to 
enter into contract with the San Francisco Symphony for 
musician services, performing artists and conductors, 
publicity and advertising and production expenses for the 
1993 POPS concert season at a total cost not to exceed 
$815,000. This sum includes an increase of the San 
Francisco Symphony fee of 7% and reflects the opinion of tie 
Committee that no increase be granted in 1994. 

Commissioner Kirk noted that city is facing a severe budge: 
shortfall and the Art Commission is also facing budget cut?. 

•John Kieser, Operations Manager for- the Symphony responded 
that the 7% increase is directly related to the musicians 
salary increase of 7% as dictated by their' contract. 



Mr. Kieser further noted that the San Francisco Symphony is 
in competition with other orchestras throughout the U.S. 
(Cleveland and New York) and must pay their musicians a 
comparable salary. 

Music Committee members discussed their desire to keep costs 
down for the concerts. Fatty (iessner, Marketing Director 
for the Symphony agreed. 

Following a second to the motion by Commissioner King, the 
motion passed unanimously. 

Amy Layman, SF Symphony then presented the current 1993 
program. She noted that there are 2 evenings which were not 
scheduled . 



After discussion, the Commissioners requested that the 
Symphony make offers to the following artists: BB King, 
Marian Makeba and Hugh Masakela; Crosby and Nash, Shirley 
Bassey, Henry Mancini; Joel Grey; Crystal Gayle. 

Commissioner Kirk made suggestions to the Symphony staff of 
arrangers and possible chart writers, if necessary. 

The meeting was adjourned at 4:15. 

Minuted recorded by Margie O'Driscoll. 

Approved as to form: 




Joa 



p, Director of Cultural Affairs 



City and County 
of San Francisco 




i25 Van Ness Avenue 

Suite 240 

[San Francisco, CA 

194102 

(415)564-9671 
(415) 621-3868 FAX 



MAYOR 

Frank M. Jordan 



COMMISSIONERS 

Anne Heaty 

Piesldenl 

John Krlken 
Vice President 

Nancy Bechtle 
i Arlstldes Demetrlos 
Alorao King 
WllUs Kirk 

Robert F. LaRocca 
Genny Llm 
Ral Y. Okamoto 
Dodle Rosekrans 
Terrl Simon 
Uza Zennl 




AGENDA 



\ 



music Comma 1 1 



ee 



San Francisco Art Commission 
/' - 

Thursday, C ,May 13 j_i 993 ^J 
4 PM 
25 Van Ness, Basement Conference Room 

.Update on program, San Francisco Symphony 

Unfinished business 



DO of imcmts DEPT, 
MAY 1 1993 

SAN FRANCISCO 
PUBLIC LIBRARY 



EX OFFICIO MEMBERS 
Presidents of the 
Fine Arts Museums 
Library Commission, 
Planning Commission, 
Recreation and Park 
Commission 



DIRECTOR OF 
CULTURAL AFFAIRS 
Joanne Chow Wlnshlp 



PROGRAMS 
ArtHouse 

Civic Art Collection 
CMc Design Review 
Community Arts 
and Education 
POPS Concerts 
Public Art Program 



Street Artists Licenses 
Suite 70 
(415)554-9677 



Gallery 

155 Grove Street 

(415)554-9682 




City and County 
>>f San Francisco 





!5 Van Ness Avenue 

iuite 240 

ion Francisco. CA 

Ml 02 

I 

5415)554-9671 

415) 621-3868 FAX 



/// 



to/ 

Minutes 
Music Committee 
San Franc i sco-ZArt Commi 
May 13, 
25~Van Ness 



DOCUMENTS DEPT, 
JUN 3 1993 

SAN FRANCISCO 
PUBLIC LIBRARY 



MAYOR 

; rank M. Jordan 



COMMISSIONERS 

knne Heaty 
'resident 

ohn Kriken 
Ice President 

lancy Bechtle 

vristides Demetrios 

vlonzo King 

Villis Kirk 

lobert F. LaRocca 

Senny Lim 

!ai Y. Okamoto 

)odle Rosekrans 

erri Sinnon 

iza Zennl 



X OFFICIO MEMBERS 
'residents of the 
ine Arts Museums 
ibrary Commission, 
'lanning Commission, 
lecreation and Park 
Commission 



)IRECTOR OF 
CULTURAL AFFAIRS 
oanne Chow Winship 



•ROGRAMS 
vrtHouse 

Civic Art Collection 
Civic Design Review 
Community Arts 
and Education 
OPS Concerts 
ublic Art Program 



treet Artists Licenses 

uite 70 

415) 554-9677 



Present: Chair Kirk, Commissioners King and Zenni 

San Francisco Symphony staff: John Kieser, Amy Layman, 
Patty Gessner 

Others: Margie O'Driscoll 

Meeting was called to order at 4:15 PM . 

The San Francisco Symphony presented the 1993 POPS program 

July 21 



July 23 

July 24 
July 28 
July 30 
July 31 
Aug. 3 



Aug . 
Aug . 



Opening Night, Baseball Theme conducted by 

Skitch Henderson 

All Gershwin, featuring the San Francisco 

Ballet 

Eartha Kitt 

Rogers and Hammerstein 

Nancy Wilson 

Space Odyssey conducted by Erich Kunzel 

Gospel Night featuring the Five Blind Boys of 

Alabama 

Andrea Marcovicci 

All Tchiakovsky 



Commissioner LaRocca arrived at 4:20 PM . 

By concensus, the members of the Music Committee approved a 
complimentary ticket policy that is the same as in 1992. 

Patty Gessner presented information about the Symphony's 
proposed marketing program. She indicated that many of the 
Art Commission's suggestions would be implemented, however, 
she did not believe that Asian Week or Filipino News should 
advertise concerts since there were no Asian artists in the 
program . 

Ms. O'Driscoll strongly recommended that funds be allocated 
to fund MUNI digital signs and the Commissioners agreed that 
this is a priority. Commissioners established a priority of 
also advertising in the Jewish Bulletin and Sentinel. 



Collery 

55 Grove Street 

415)554-9682 



The meeting was adjourned at 5:15 PM . 
Minutes submitted by Margie O'Driscoll. 




Approved as to form: 




Joahrte Chow Winship, Director of Cultural Affairs 



City and County 
of San Francisco 



SF 
A10.M1 



( 




W\\ 



i 25 Van Ness Avenue 
' Suite 240 
San Francisco, CA 
|94l02 

i (415)554-9671 
1(415)621-3868 FAX 



AGENDA 
\ x Music Committee 

San Francisco^rt Commission 
May 21, 1993 

2 5 Van Ness, Basement Conference Room 



QQp.l IMCMTC3 OFPT 

MAY 1 9 1993 

SAN FRANCISCO 
PUBLIC LIBRARY 



1. Staff update 



MAYOR 

Frank M. Jordan 



COMMISSIONERS 

Anne Heaty 
President 

i John Krlken 
Vice President 

Nancy Bechtle 

1 Arlstldes Demetrlos 
! Alonzo King 

Willis Kirk 

Robert F. LaRocca 

Genny Llm 

Ral Y. Okamoto 

Dodle Rosekrans 

Terrl Simon 

Liza Zenni 



EX OFFICIO MEMBERS 
Presidents of the 
Fine Arts Museums 
Library Commission, 
Planning Commission, 
Recreation and Park 
Commission 



DIRECTOR OF 
CULTURAL AFFAIRS 
Joanne Chow Wlnshlp 



3 ROGRAMS 
'< ^rtHouse 
! 3Mc Art Collection 

-Ivlc Design Review 

Community Arts 
and Education 

>OPS Concerts 
J 'ubllc Art Program 



itreet Artists License: 
■ kjite 70 
415)554-9677 



Sallery 

55 Grove Street 

415)554-9682 




S F 



A C 



My 



MAYOR 

FlIANk M. |ORIlAN 

COMMISSIONERS 

A N N 1 I I I A I V 
P HI SI 01 N! 

1 1 ) 1 1 N K k I k I N 

Viu I' u i s i n I n I 

NANCS 11 U 

ARISTIDES DEMI I Klos 

Aion/o King XT EMS 
Wil lis F. Klkk 

Robert F. LaRocca 

GbNNV LlM X . 

Rai Y. Okamoio 

DoDII RoslkllANS 

TlkHI SlMON 

I l/A '/A NNI 



SAN FRANCISCO ART COMMISSION 



/S/ 

AGENDA 

Music Committee 
San Francisco Art Commission 

June XO, X993 
4 PM 



DOCUMENTS DEPT. 

JUN 4 1993 

SAN FRANCISCO 
PUBLIC LIBRARY 



25 Van Ness, Basement Conference Room 



Update from the San Francisco Symphony 



^X OFFICIO MEMBERS 

PllESIOINTS ill Till 

I ini Am s MusliiMs 

Library Commission 

Pi anning Commission 

Recreation t* 

Park Commission 



DIRECTOR OF 
CUI TURAI All Al IIS 

)oanni ClIOW WlNSIIIk 



PROGRAMS 

Civic Ari Con ection 
Civic Design Rivitw 

CoMMIINI IV Aius 

& tOIICAl ION 

H'S Symphony Conci ris 

I'imii k Ari Program 



Si ri i i Ari isis Licenses 

Sum 70 

415.252.2581 



srt Commission Gai i i ry 
155 Grovi Si ri i i 
415. 554. 9082 




City ano County of 
San Franc ISCO 



25 Van Ness Ave. Suite 240, San Francisco. CA. 94102 tee. 415.252.2590 fax 415.252.2595 



*fe 



S F 



A C 



SAN P RAN C I SCO 



// 

A I 



COMMISSION 



DOCUMENTS DEPT. 
JUN2 9 1993 

SAN FRANCISCO 
PUBLIC LIBRARY 



| mv. ■ i |,.i:p 



< > • • I I > I | | ' ' I | 



V" I III -I , 
I'M . I |1| V I 



MINUTES 

Music Committee 

San Francisco Art Commission 

\lune 10, 1993 
25 Van Ness, Conference Room 

Present: Chair Willis Kirk, Commissioners Zenni and LaRocca 

San Francisco Symphony staff: John Kieser, Amy Layman 



The meetinq was called to order by Chair Kirk at 4:10 PM. 

|.<ir kin i ' ~ J 

V I I I I' r I • I I • I ' ■ I 

.,,„,. Amy Layman presented the program for the 1993 POPS. Opening 

V'mi- pi 'Night program will be conducted by Skitch Henderson 

,!,,',,, following a baseball theme program. ACT'S children's 
uoimim i i i' theater program has been requested to perform parts of "Damn 
km \'olTJ<u\ Yankees. " This program will take place on Wed. July 21st. 

IVlMI IIOMI '■'■> 

|I || ", V .',; Peter Nero will conduct the All Gershwin Program on July 
23rd. Dancers from the San Francisco Ballet will be 
featured. 

I \ ( > I I I i I c > M I M I' I I! "i 

,, r 7v'!' m,'.m,'m' Eartha Kitt will be the guest artist on July 24th; Emil 

i ' deCou, conductor of the American Ballet Theater will 

u.v .-,.„.. ...v, conduct. 

['Mil (. < "I'M- I I" 

The second week features Rogers and Hammerstein on July 
28th, with four soloists from the San Francisco Opera's 
mi '" " ,l ' "' Merola Program and the San Francisco Chorale Society. 

I! A I \l I AIU> ^ J 



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Nancy Wilson will be the featured artist on Friday, July 
30th with Andrew Massey conducting. Erich Kunzel will 
conduct the Space Odyssey program on July 31st. 

The last week will begin with Gospel Night, featuring the 
Five Blind Boys of Alabama. In response to questions from 
members of the Commission, Amy Layman stated that she had 
not been able to have the Hawkins Family confirm their 
performance. They have been asked to make a decision by 
June 14th. She further noted that the conductor of the 
program, Leslie Dunner, prefers to have a chorus of 100 
which would necessitate another choir, perhaps Oakland 
Interfaith Gospel Choir. 

Maestro Dunner stated his desire to the Symphony that the 
program begin with the Five Blind Boys, have an intermission 
and then return with the Symphony and choir. Concern was 
expressed about the rhythm of the evening- since the Five 
a Blind Boys are a popular ending for a concert such as this. 
The Symphony agreed to pass on this concern. 

Dorothy Stanton, hired as a consultant for the POPS, had 
strongly recommended that tickets be sold a five gospel 
record stores. John Kieser expressed his concern about not 



v \ N N i 



■\ ' i s i i i i i 



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115.252.2 59 5 



using the usual BASS system. Margie O'Driscoll responded 
that she had raised these issues with Patty Gessner a week 
prior and was not told it would be a problem. Mr. Kieser 
said he would look into it. 

The following night, Wednesday, August 4th, features Andrea 
Marcovicci singing an All Kern program. The closing night 
is an All-Tchiakovsky program featuring fireworks during the 
1812 Overture. 

Planning for the 1994 POPS 

John Kieser stated that since Bill Graham/Civic Auditorium 
would be closed for 1994-95, the Art Commisison had an 
opportunity to "re-think" the POPS. Since the Symphony 
needs to raise its profile in the community, he recommended 
a different concert format. 

He suggested doing the POPS in Davies Symphony Hall, as a 
"summer fest" as a standard orchestral POPS, with some 
artists but no picnics. In addition, they would like to do 
free public events, at least two free outdoor events "in the 
community" (Justin Herman Plaza, Mission Dolores, etc..) 

He noted that the net profits have decreased over the last 
five years- a function of the economy and the formula of 9 
concerts at Civic Auditorium. 

In response to a question from Commissioner Zenni, Mr. 
Kieser said that as he envisioned it, the Art Commission's 
overall role in this scenario would be to provide oversight 
for the free concerts, to ensure that the appropriate 
repertoire and outreach be accomplished. 

He noted that during the Open House sponsored by the 
Symphony in October, over 10,000 visited during the day and 
the Symphony received a great deal of positive feedback. 

Finally, he noted that any new arrangement must be of 
benefit to the San Francisco Symphony and the Art 
Commission. He cautioned that this plan is preliminary and 
pledged to put something in writing by the end ut the month. 

The meeting was adjourned at b:05 PM 

Minutes submitted by Margie O'Driscoll. 

Approved as to form: 

) ( ) 

! '* i- \ j 

Joanne Chow Winship, Director of Cultural Affairs 




ID 



Ml 
h 



^ 




SAN I- R A N C I S C O A RT COM M I S S I O N 



AC 



MAYOR 
I iiwk M. |nill>\N 



( OM M I S"ION I ll" 



//// 

AGENDA 

Music Committee 

San Francisco Art Commission 



1(1 



JUL 9 1993 

bAN FRANCISCO 
PUBLIC LIBRARY 



An n i Hi m ^ 

PsmniNi 



1 1 1 V k I' I U V 
V ll" I I* R t M f> I N I 



z> 



3:00 PM 
25 Van Ness, Basement Conference Room 



N«;> i It 1 1 1 1 1 1 1 

Anmiiii * Pi mi i mi >v 

Ai.": ■■< klNi; 

\Vn ll" I Kim 

RiMiliu r. I \Riv i \ 1 • 

( I llM 

ivph rommhn" 2. Update on 1993 concerts by SF Symphony 
(to begin at 4:30 PM ) 



Discussion of POPS concerts 1994-95 



I I Kill SlMPN 

I I .' \ 7 1 NN1 



Unfinished Business 



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SAN IRANCIM'O AIM COMMISSION 



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Music Co rami tt.ee 
San Francisco Art Commission 

August 19, 1993 
4 PM 
25 Van Ness, Suite 70 



DOCUMFMT.q DEPT. 

AUG 5 1993 

SAN FRANCISCO 
PUBLIC LIBRARY 



1 terns : 

1. Wrap-up of 1993 POPS concert 



A CCl'SSIIUUTY IN FORMA TION 

Vifrsmmr fii ( (ii/ /><i/(i \i atitl Ihr tcqniwmeiits of the 197.1 RehnbililtUion Act ami the 1990 Americans with 
t^isnbililies Ail, nil ( Mi/ n^encies n'i/7 nude rrfis<if?fr/>/r niromniOf/itfriiMS to //ic Minis of persons with disabilities, 

Full Commission Meetings, nnd lucli vif liiiil Committee Meetings nl ihc Ait Commissiun will be held at 
?.5 Van Ness Avenue, San Francisco, located on the comer nl Oak and Van Ness. All meetings arc 
held in Suite 70, basement level, and can be accessed by ihe two main elevators In the lobby til the 
building. 

Accessible seining Im peisons with disabilities, including those In wheelchairs, will be available. 

Accessible cmtislctc pinking has been designated on Oak Street between Van Ness Avenue and 
Franklin Sheet. 



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Accessible Mt'NI lines that serve this location are: 

I, K, I,, M, unit N Inilns -slopping at Van Ness and Market. 

tine Ii nl ( block (nun the building. 

9, 2fi, mill 42 Muses --serving the area ol Van Ness and Market. 

Civic Center MAUI, located at the Intersection of Grove, Hyde, and Market Streets. 

For mote Inhumation on accessible transit, call ('115) 923-6142. 



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Individuals wilh severe allergies, rnviniiunenial illness, multiple chemical sensitivity nr related 
disabilities should call cur nccc«slltlllt) Imtllnr nl (-4 1?) Sf>4 -Hs> 2 5 In discuss meeting accessibility. In order In 
assisi the city's clfnrts In iicctnnnilatc such people, attendees at public meetings are reminded dial oilier attende 
may he sensitive in various chemical based products. Please help the city in accomodate these individuals. 

American sign language interpreters and/or a sound enhancement system will be available upon reque: 
at meetings Please contact Soma (bay in the Community Arts and Hducaiion Program at (415)5. < 54-%7I at 
least 72 hours prior In meeting. I. ale requests will be honored it possible. 



25 Van N us A vi Suni 2 1(1 S a n r r mm i set?. C A 



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SAN FRANCISCO ARTCOM M I S S I O N 



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MAYOR 
Frank M. |oi<nAN 

COMMISSIONERS 



//// 

Minutes 

Music Committee 

San Francisco Art-Xommission 

_Augu st 19, lj j5> 

25 Van Ness, Suite #70 



DOC IMfmts DEPT, 

SEP 8 - 1993 

SAN FRANCISCO 
PUBLIC LIBRARY 



n ANNf HtAIV Present : Commissioners Kirk, King and LaRocca 

President ' ° 

Staff present: Joanne Chow Winship, Director of Cultural 
V|CE °r| N j,di"t Affairs; Rich Newirth, Assistant Director; Margie O'Driscoll 

aristioes demetrios The meeting was called to order by Chair Kirk of 4:05 PM. 

Alonzo King 

Robert f' urocca Ms . Winship stated that she had not received a response from 
gennyLim the San Francisco Symphony regarding her letter proposing a 

Rai Y.OkAMOio , _ , inn a t-*^>t-«o a 

dooie RosiKRANi Plan for the 1994 POPS concerts. 

Tirri Simon 

In a review of the sales report of the concert series, it 
was noted that "traditional POPS fare" sold the most tickets 
x officio members ( i<e> Gershwin, Rogers and Hammerstein and Tchaikovsky). 

presidents of the The least ticket sales were for the "Space Odyssey" concert. 

Fine Arts Museums _.,.. ... . -.,. .1 .. .. , 

library commission Rich Newirth observed that the identical program was 
planning commission conducted by John Williams of the Boston POPS a couple of 

Recreation & . . , 

park commission years ago and it was a huge success. 

Commissioner King observed that lower ticket sales have 
director of plagued most arts institutions over the last three years. 

CULTURAL AFFAIRS 

fcANNE chow winship commissioner Kirk noted the popularity of Gospel Night. 

programs In general, it was the consensus of the Commissioners and 
civic art collection staff present that the 1993 POPS was a success and that 
civic design review congratulations were due to Art Commission and Symphony 

Community Arts Tt 

& education staff and orchestra members. 

PS Symphony Conciius 
Public Art Program 

Approved as to form: 



Si nt f t Artists Licenses 

Suite 70 

415 252 2581 



Ri Commission Gaiiery 

155 Grovl STREtl 

415.554.9682 




Joanne Chow Winship, Director of Cultural Affairs 




City and County of 
San Franusco 



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PROGRAMS 

Civic Art Coluction 

Civic Dlsign Review 

Community Arts 

& Education 



POPS Symphony Concert 
Public Aiu Procra 



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STHEtT Artists Licenses 

Suite 70 

415 252.2581 



Art Commission Gallery 1 • 
155 Grove Street 
415 554.9682 







Chy and County oi 
San Francisco 



SAN FRANCISCO ART COMMISSION 



SAN FRANCISCO ART COMMISSION 
^MUSIC COMMITTEE MEETING 
Thursday, October 28, 1993 
11:30 AM 

25 VAN NESS AVENUE, SUITE 70 



DOC lltft=MTS DEPT, 

OCT 221 i 

SAN FRANCISCO 
PUBLIC LIBRARY 



^ 



AGENDA 



Wrap up discussion and financial presentation on 1993 
Pops from San Francisco Symphony staff 






2. General discussion about 1994 Pops 



2 5 Van Ness Ave. Suite 24 0. San Francisco, CA. 94 102 in. 415.252.2590 FAX 4 15.252.2595 



ACCESSIBILITY INFORMATION 

^Pursuant to City policy and the requirements of the 1973 Rehabilitation Act and the 1990 Americans 
xvith Disabilities Act, all City agencies will make reasonable accommodations to the needs of persons 
with disabilities. 

Full Commission Meetings, and individual Committee Meetings of the Art Commission will 
be held at 25 Van Ness Avenue, San Francisco, located on the corner of Oak and Van Ness. 
All meetings are held in Suite 70, basement level, and can be accessed by the two main 
elevators in the lobby of the building. 

Accessible seating for persons with disabilities, including those in wheelchairs, will be 
available. 

Accessible cuibside parking has been designated on Oak Street between Van Ness Avenue and 
Franklin Street. 

Accessible MUNI lines that serve this location are: 

J, K, L, M, and N Trains-stopping at Van Ness and Market, 

one-half block from the building. 

9, 26, and 42 Buses-serving the area of Van Ness and Market. 

Civic Center BART, located at the intersection of Grove, Hyde, and Market Streets. 

For more information on accessible transit, call (415) 923-6142. 



Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related 
disabilities should call our accessibility hotline at (415) 554-8925 to discuss meeting accessibility. In 
order to assist the city's efforts to accommodate such people, attendees at public meetings are reminded 
that other attendees may be sensitive to various chemical based products. Please help die city to 
accomodate these individuals. 

American sign language interpreters and/or a sound enhancement system will be available upon 
request at meetings. Please contact Sonia Gray in the Community Arts and Education Program at 
(415)554-9671 at least 72 hours prior to meeting. Late requests will be honored if possible. 



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MUSIC COMMITTEE MEETING 

Thursday, O ctober 28 t _ 1993 

11:30 AM 

25 VAN NESS AVENUE, SUITE 70 



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INUTES 



Commissioners Present 



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Commissioner Excused: 



Willis Kirk (Chair) 
Liza Zenni 
Aristedes Demetrios 
Robert LaRocca ( arr 
Alonzo King 



11:50) 



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Staff Present: 



Symphony Staff Present: 




Joanne Chow Winship, Director 
Richard Newirth, Assistant Director 

Peter Pastreich, Executive Director 
John Kieser, Operations Director 
Karen Cardell, PR Director 
Patty Gessner, Marketing Director 
Amy Layman, Asst. Operations Dir. 



The meeting was called to order at 11:45 am. 

Commissioner Kirk began by welcoming Commissioner Demetrios 
to the Music Committee. He thanked everyone for their hard 
work on 1993 Pops and said that he learned a great deal in 
the process . 

1. Wrap up discussion and financial presentation on 1993 
Pops from San Francisco Symphony staff 

Mr. Kieser distributed three handouts: a financial wrap-up 
of 1993 Pops showing actual versus budgeted revenues and 
expenditures, a 10 year Pops financial profile, and a graph 
illustrating certain elements of that profile. 

He explained that although total revenue was short by over 
$42,000, expenses were more than $62,000 under budget. 
Overall, the net proceeds exceeded budget by $19,541. 
However, he indicated that the proceeds were down by 
$100,000 from the previous year. [This is incorrect; 
proceeds were down approximately $80,000.] 

Mr. Kieser then proceeded to provide a night by night 
evaluation of the concerts. 



Cm and County of 
San Francisco 



2 5 Van Ness Avr. Sum '240. San Francisco. CA. 04102 TEL. 415.252.2590 fax 415.252.2595 



MUSIC COMMITTEE MINUTES 10/28/93 PAGE 2 



Opening Night 

Both Mr. Kieser and Ms. Cardell felt that the pre-event with 
the Giants was among the best ever. The concert received a 
lot of press coverage, most of it positive. Sales, however, 
were the lowest ever for an opening night, with just 35% 
sold. The programming selections were not ideal and the 
guest conductor, Skitch Henderson, seemed to be past his 
prime . 

Gershwin Evening with Peter Nero 

This concert was the sleeper hit of the season. It 
succeeded both artistically as well as at the box office. 
There was, however, no PR interest. 

Eartha Kitt 

Guest conductor Emil DeCou got high marks from the musicians 
for the selections for the evening's first half and had a 
good rapport with the audience. There were mixed feelings 
about Ms. Kitt's performance. Ms. Gessner indicated that 
there were good advance sales, but ultimate ticket sales 
were disappointing. Ms. Cardell noted that the concert 
received a lot of PR and that Ms. Kitt was very cooperative. 

Rodgers and Hammerstein 

The evening was a vast improvement over previous R&H 
concerts. Financially, the concert exceeded budget, 
however, artistically it was considered to be stale, 
particularly the arrangements. The chorus was much better 
than in the past and the choice of soloists was good. There 
was no advance PR notice, however the concert received a 
positive review. 

Nancy Wilson 

Mr. Kieser indicated that the Symphony was disappointed with 
the guest conductor, Andrew Massey, and that Mr Massey will 
probably not be asked back for Pops. Ms. Layman said that 
the performance was not so strong and Ms. Gessner indicated 
that sales were about as planned. Ms. Cardell said that 
there was advance press interest but that Ms. Wilson was 
unable to commit. Ms. Wilson, however, did manage to give 
some last minute interviews. 

Space Odyssey 

Mr. Kieser indicated that this was the most disappointing 
concert. The conductor, Erich Kunzel, insisted on billing 
the concert in a certain way and including only certain 
selections in the program. He was also physically unwell. 
Ms. Gessner indicated that the title provided by Mr. Kunzel 
presented her with marketing problems. Mr. Kunzel did not 
want to work with film clips to accompany the music. (This 
is why the special effects line came in substantially under 
budget.) The last time that this theme was used, with John 
Williams conducting, it was the highest selling Pops concert 
ever. Director Winship suggested that, perhaps, the concert 



MUSIC COMMITTEE MINUTES 10/28/93 PAGE 3 



could have been marketed through computer networks such as 
Compu-Serve and Internet. Ms. Gessner said that marketing 
challenges were compounded by the fact that this was the 
last confirmed concert date. Ms. Cardell noted that people 
did not really understand what this concert was until they 
heard the music. Therefore, the only way to publicize it 
was through radio. Only KKHI, however, was interested in 
playing classical renditions of this type of music. 

Gospel Night 

Mr. Kieser said that Gospel Night was a big success 
artistically, as well as a learning experience for all 
involved. The chorus was a little weak; only 50% of the 
choristers showed up. In the future, more singers than 
needed would need to be enlisted to compensate for 
attendance. The orchestra enjoyed the program and the 
soloists and Five Blind Boys were excellent. 

Ms. Gessner indicated that they worked hard to market the 
concert, with the assistance of Dorothy Stanton. Flyers 
were distributed through community groups and advertising 
was done on gospel radio. Sales were not as high as were 
hoped for, but the crowd that came had a wonderful time. 

Commissioner Kirk noted that word of mouth was strong after 
the concert. Ms. Cardell said that there was strong press 
interest and that conductor Leslie Dunner and the Bayview 
Opera House Choir blanketed the airwaves. 

Andrea Marcovicci 

Mr. Kieser said that Andrea Marcovicci is an enigma: her 
singing and acting abilities are not that strong but that 
the show still somehow works. The conductor, Russell Gloyd, 
found it difficult to follow her unpredictable timing. 

The first half, A Night on the Town, was very good but could 
be refined a bit more. Mr. Gloyd could also interact more 
with the audience. 

Ticket sales were close to budget; it was the second highest 
grossing show. Artistically, the orchestra felt that the 
arrangements were substandard. 

There was not a great deal of PR interest as Ms. Marcovicci 
appears here frequently. Ms. Cardell noted that no one 
showed up at her record signing at Star Classics. 



MUSIC COMMITTEE MINUTES 10/28/93 PAGE 4 



Tchaikovsky 

Sales exceeded budget; even after a Tchaikovsky festival in 
Davies, almost 4,000 tickets were sold. It was felt to be 
an excellent concert, although there were some concerns 
about the conductor, Andrew Massey. 



Commissioner Zenni asked the Symphony representatives if 
there was anything, in retrospect, that they wished they had 
done differently. Mr. Kieser indicated that he would have 
preferred to do the Space Odyssey show without Mr. Kunzel 
and to have included movie clips. He felt that the show 
needed a visual element. He noted that they were bringing 
John Williams to Davies in November and the programming 
selections include the Jurassic Park theme. 

Commissioner Kirk asked the Symphony to rate, on a scale of 
one to ten, how Pops fared artistically. Mr. Kieser 
responded that it was better this year but still had a long 
way to go. It should be of the quality of Harry Belafonte 
(not a Pops concert), Peter Nero, the first half of the 
Eartha Kitt concert, and Gospel Night. Commissioner 
Demetrios asked what those successful concerts had in 
common. Mr. Kieser responded that each of the performers 
are perfectionists and that they were artistically 
excellent. They challenged the orchestra and treated them 
seriously. 

2. General Discussion about 1994 Pops 

Mr. Pastreich indicated that he was pleased to be there and 
would like to address the Commissioners in a general way 
about the future of Pops. 

He started with a summary of the Symphony's present 
financial condition. Although they have had fifteen years 
in the black, they are entering a period of .jeopardy. Last 
fiscal year, they used $800,000 from non-renewable reserves 
in order not to end the year in a deficit. As with many 
orchestras, they must look closely at what they are doing. 
A salary freeze has been put into effect for staff and they 
are attempting to negotiate one with the musicians. He said 
that there have been some layoffs and there may be more. 
Even if Pops were a success, any drop in income would be 
severe . 

He indicated that, at one time, 87% of the tax allocation 
went to the Symphony. Most recently, their receipts from 
the Symphony Pops contract plus the split of proceeds equals 
approximately 69% of the tax allocation. He said that the 
Pops are a drain on the Symphony. 

Mr. Pastreich said that he takes very seriously the goal to 
serve the community. He mentioned the Adventures in Music 
program which reaches every child in San Francisco public 



MUSIC COMMITTEE MINUTES 10/28/93 PAGE 5 



schools. This program was expanded this year in spite of 
financial concerns. The Youth Orchestra and instrument 
training program serves 50-60,000 through concerts for kids. 
He also mentioned the Symphony Open House. 

Mr. Pastreich said the Symphony sees itself at a crossroads 
and crisis. First, due to the dropping Pops revenues, he 
predicts that under the existing arrangement with the Art 
Commission, the Art Commission would only receive $50,000 in 
proceeds for 1994 and that the Symphony would also see a 
large drop. These numbers would be hard for the Symphony to 
deal with. Second, Civic Auditorium will be unavailable for 
the next two years. The Pops as they have existed have been 
conceived around Civic Auditorium. 

Mr. Pastreich indicated that the Symphony has not always 
played Pops in return for tax support. In the past, the 
Symphony played concerts at the Opera House and other 
venues. About fifty years ago, it became Arthur Fiedler and 
the Pops. 

He noted that they have to move someplace for the next two 
seasons and the only two options are Davies Hall and Masonic 
Auditorium. Masonic is not acceptable and Davies is much 
smaller than Civic. 

He predicted a dire outcome if we continue in the future as 
we had before. However, he indicated, crisis provides 
opportunity. He has been encouraged by the discussions that 
he has had with Director Winship and asked that the 
Commissioners open their minds to a new way of operating and 
find a creative way to serve the community. 

Commissioner Zenni mentioned that she thought that the late 
start in working on 1993 Pops hurt sales. She asked Mr. 
Pastreich what the ideal time frame would be to have this 
settled. He responded "a month ago" and then amended the 
response to "as soon as possible". He indicated that the 
Symphony has had to proceed as if their offer has been 
accepted as proposed. 

In response to a question from Commissioner Demetrios, Mr. 
Pastreich responded that, as a collaboration, the existing 
arrangement between the Art Commission and Symphony does not 
work. The goals and needs of a public agency are different 
than those of the Symphony and this makes it very difficult 
to put on a successful concert series. He said that he 
believes that it does not work to make compromises in 
putting together the series and then try to sell tickets. 

The Symphony representatives departed at 12:40 pm. 



MUSIC COMMITTEE MINUTES 10/28/93 PAGE 6 



Commissioner LaRocca expressed the feeling that Pops was 
financially successful until the recession began two years 
ago. Commissioner Demetrios indicated that a guaranteed 
dollar income was preferable to an arrangement which carried 
more risk. 

Commissioner Kirk noted that the Art Commission is 
responsible for the money associated with Pops. It is 
important that we have control over how it is used. 

Commissioner Demetrios said that he feels the Commission 
should have some say in the programming of the free park 
concerts . 

Commissioner Zenni said that she feels that it is necessary 
to provide service to those who cannot afford to attend Pops 
concerts in Davies Hall. 

In response to a question from Commissioner Demetrios, 
Director Winship noted that much of the programming of the 
Art Commission is made possible by the proceeds from the 
Pops . 

Commissioner Demetrios indicated that he would like to see 
two large orchestral concerts plus 12 smaller neighborhood 
concerts plus a fixed dollar amount for programming. 
Director Winship noted that the arrangement under discussion 
is only for a two year period until the work on Civic 
Auditorium is completed. She noted the Commission's 
consenus that the Art Commission be retained in the name of 
the Pops concerts. 

Commissioner Demetrios said that, financially, he would like 
to see a formula of a guaranteed flat dollar amount plus 
some percentage. Commissioner LaRocca concurred. 

The meeting was adjourned at 1:30 pm . 



Respectfully submitted, 



l xMiM^- yUu3x^M /'/>/£3 



Richard Newirth 
Assistant Director 



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PROGRAMS 

Civk: Aur Coi i ection 

Civil Dlsk.n IUvii w 

Communiiy Arts 

i» Education 

IPS SYMI'IIONY Conciris 
I'uui ic Am Program 



AN FRANCISCO ART COMMISSION 

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SAN FRANCISCO ART COMMISSION 
ZyHMSlC COMMITTEE MEETING 
Thursday, December 9, 1993 

HTPM 

25 VAN NESS AVENUE, SUITE 70 



4 



f ( MINUTES 



Strii i Aimsrs Licensls 

Sum 70 

415 252 2581 



^rt Commission Gaiury 
155 Grove Street 
415.554.9682 



Commissioners Present 



Staff Present: 



Willis Kirk (Chair) 
Aristides Demetrios 
Alonzo King 
Robert LaRocca 

Joanne Chow Winship, Director 
Richard Newirth, Assistant Director 



General discussion about 1994 Pops 

Commissioner Kirk called the meeting to order at 4:05 pm. 

Commissioner Kirk noted that the recently-approved Symphony 
contract with the musicians included a 17.7% wage increase 
over the next three years. 

There was a general discussion about the negotiations taking 
place between Director Winship and Peter Pastreich regarding 
the 1994 Pops concerts. Director Winship noted that there 
had not been much movement on the Symphony's part. She also 
noted that Mr. Pastreich was only willing to offer a 
fraction of what was perceived to be the value of 
sponsorships of the outdoor concerts in return for the 
rights to those sponsorships. Director Winship told the 
Commissioners that Mr. Pastreich introduced a new issue in 
their last discussion: he would like to cap the Art 
Commission's revenues from the 1994 Pops concerts at 
$250,000, even if the tax allocation were to grow to such an 
extent that a greater amount would otherwise be generated. 




City and County of 
San Francisco 



Director Winship noted that whatever action was taken this 
year would set a precedent for the future. It is important 
that whatever strategy is decided upon be fully supported 
and reinforced by the Commissioners. 

Commissioner Demetrios indicated that he still wanted to see 
two large park concerts and ten smaller chamber-like 
concerts as part of the package. 

Commissioners Kirk and King discussed taking the issue to 
the Mayor. Commissioner Demetrios said that he believed all 
Commissioners should participate if a meeting with the Mayor 
were to be held. 



Director Winship again noted that the current offer from the 
2 5 Van Ness Ave. Suite 2 4 0. San Francisco. CA. 94102 n 415.252.2590 fa) 115 252.2595 



MUSIC COMMITTEE MINUTES 12/9/93 PAGE 2 



Symphony was 30% of the tax allocation plus $13,000. The 
Art Commission would be able to seek sponsorships for the 
two outdoor concerts and the 12 concerts in Davies Hall 
would be called the Art Commission Symphony Pops. 

Commissioner King noted that the Symphony brought in Peabo 
Bryson for a Christmas concert but they were unable to get 
him for the 1993 Pops series. 

Commissioner Demetrios said that we should consider using 
another orchestra once Civic is again available if the 
Symphony does not agree to our financial request. 

Commissioner King noted that times have changed since the 
origin of Pops and that the revenue to the Symphony no 
longer goes toward its original purpose: to keep musicians, 
who might not otherwise find work, employed. 

Director Winship noted that we use the proceeds from the 
Pops to meet the needs of the community. 

Commissioner Demetrios said that he felt that Director 
Winship should stick to her original request of the Symphony 
and not compromise. The Commissioners may try to discuss 
the issue with the Mayor. 

The meeting was adjourned at 4:55 pm. 



Respectfully Submitted, 




Richard Newirth 
Assistant Director 






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